3 Understand legislation and regulation relating to the administrative role

EPA MCT Content

What is the key regulation related to data protection? 

The General Data Protection Regulation (GDPR), designed to strengthen and unify data protection across the EU. 

What are the key principles of GDPR? 

• Fairness and Transparency 

• Purpose Limitation 

• Data Minimisation 

• Accuracy 

• Data Deletion 

• Security 

• Accountability 

Why is GDPR important? 

It gives individuals control over their personal data and simplifies regulations for international businesses in the EU. 

Why is data protection important in the administrative role? 

Because administrators handle personal and sensitive data regularly, they must ensure confidentiality, legal compliance, and proper data handling. 

What are key aspects of data protection in admin roles? 

Confidentiality, safety of data, appropriate data use, personal and organisational responsibility, retention rules, and managing both hard and soft copies. 

What legislation relates to health and safety in the workplace? 

• Health and Safety at Work Act 

• Management of Health and Safety at Work Regulations 

• RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) 

• COSHH (Control of Substances Hazardous to Health) 

• DSE (Display Screen Equipment Regulations) 

Why is DSE important in admin roles? 

Admins often work with screens, and DSE regulations help protect them from eye strain, posture issues, and repetitive strain injuries. 

Why is health and safety important for administrators? 

It helps protect staff from risks like stress, fatigue, and physical strain—even without heavy machinery, office work carries health risks. 

Why is it important to promote adherence to legislation and regulations? 

It ensures legal compliance, builds good management practices, supports social responsibility, and protects the organisation and its people.