Personal Business Letter Formatting

These flashcards cover the key terms and definitions related to personal business letter formatting.

Return Address

The writer’s address placed at the top of the letter.

Inside Address

The recipient's name and address to whom the letter is being sent.

Salutation

A greeting at the beginning of the letter, such as 'Dear Mr. Jones'.

Body

The section of the letter that contains the main message.

Complimentary Close

A polite ending to the letter, such as 'Sincerely yours'.

Enclosure Notation

A note indicating that additional documents are included with the letter.

Copy Notation

Identifies other recipients who will receive a copy of the letter.

Mixed Punctuation

Style where a colon follows the salutation and a comma follows the complimentary close.

Open Punctuation

Style with no punctuation after the salutation or the complimentary close.

Block Style Letter

A letter format where each part is left aligned and has specific margin sizes.

Modified Block Letter

A letter format in which the date and complimentary close are indented.

Body Spacing

The type of spacing used between paragraphs in a letter, such as single or double spacing.

Normal Punctuation

Style where a comma follows both the salutation and the complimentary close.

Margin Sizes

Top margin of 2 inches, side margins of 1 inch, and bottom margin of 1 inch in a Block Style Letter.

Each part of the letter is _____________ aligned

left

The top margin is _____________ inches.(to help center the letter)

2

Side margins are _____________ inch.

1

Bottom margin is _____________ inch.

1

(SS, DS, TS, QS) after the Date.

QS

(SS, DS, TS, QS) after the Inside Address.

DS

(SS, DS, TS, QS) after the Salutation.

DS

(SS, DS, TS, QS) after the Subject Line.

DS

(SS, DS, TS, QS) after the last Body paragraph (before the Complimentary Close).

DS