Interview & Logistics Job Interview Prep

Flashcards covering common interview questions and model answers for a logistics role focused on marine and diving services, including purchasing, travel coordination, and ERP usage.

“Tell me about yourself”

My name is Ehab. I have more than 7 years of experience in after-sales spare parts and operations. I worked with Beko Egypt in technical support and as a team leader. I have experience in spare parts and working with customers. I also worked in import operations and know how to deal with customs and compliance

Why do you want to work with INW?

 ı know INW is a strong company in marine and diving services. I want to grow in purchasing and learn more about marine purchasing. I believe I can support your purchasing and logistics team with my experience in spare parts and supplier follow-up.

What items do you purchase for the marine department?

I buy safety tools like life vests, ropes, and radars

What will you add to INW’s team if hired?

1-I will add a strong follow-up,

2-I am attentive to detail, and

3- commitment to completing tasks on time.

4- I can help improve communication with suppliers and

5- support cost-saving by comparing prices and

6- managing the purchasing process efficiently once I master it

How do you deal with delivery delays?

I immediately contact the supplier by phone or email, request a new delivery date, inform the team or manager, and follow up until the items arrive.

How do you manage pressure or urgent tasks?

I organize my tasks by priority. If something is urgent, I focus on it first. I work with the team to solve it fast and keep communication clear with the supplier or customer.

What do you already know about diving or marine purchasing?

I know that safety and timing are very important. You need special equipment that must be high quality and delivered on time. I’m ready to learn the names and codes of diving tools and marine parts.

Do you have experience with marine or diving logistics?

I worked with spare parts and after-sales operations for appliances, but I understand the importance of time and safety in marine services. I’m a fast learner and ready to learn about marine and diving parts, especially how to follow safety and delivery requirements.

What is a purchase order (PO) and how do you use it?

A purchase order is an official document that the company uses to order goods or services. It includes product details, quantity, unit price, delivery date, and total amount. I prepare POs, get approval, and send them to suppliers. Then I follow up to make sure the delivery is on time.

How do you ensure the equipment you purchase meets safety standards?

I always ask for safety certificates and datasheets. I also make sure the supplier follows international diving safety standards before I approve the order

What would you do if a supplier delays delivery?

I contact the supplier, get a new delivery date, and inform the team or customer service immediately.

Do you have experience using an ERP system like Odoo?

I haven’t worked with Odoo yet, but I used SAP systems to manage spare parts, service requests, and reports. I’m confident I can learn Odoo quickly because I already follow organized workflows and understand logistics steps.

How do you use Odoo to make a PO?

I go to the Purchase module, create a new request for quotation, select the supplier, and add product details and quantities. After approval, I confirm the PO and follow up on delivery status.

How do you ensure spare parts are available on time?

I check availability. I plan ahead and order before we run out. I also follow up closely with suppliers and logistic companies.

How do you book a flight for a team member?

I collect their ID and travel details, check company-approved travel agencies or websites, and make the reservation. I also send the itinerary and confirmation email.

How do you arrange hotel accommodation?

I find hotels close to the job site, check availability and company rates, and confirm the booking. I send the reservation details and assist if there are changes.

What do you do if the product delivered is different from the request?

I report it and follow the handling policy.

What’s the process for airport transfer booking?

I check flight times, book a car or company vehicle, and share the pickup details with the driver and traveler. I follow up before the flight to confirm everything.

Why is baggage allowance important in logistics planning?

To avoid extra charges. I check the allowance and inform the team before traveling.

How do you ensure cost-effective purchasing?

I compare prices, check delivery times, and choose suppliers with a good history. I try to find the best value, not just the lowest price

How do you ensure suppliers follow company policy?

I choose suppliers that follow our terms. I request documents such as invoices and delivery notes to confirm they meet our quality and delivery standards.

How do you usually negotiate a better price with a supplier?

•First, I compare different offers. Then I contact the supplier and ask if they can give a better price. I explain we buy in bulk or are long-term customers

What do you do if a supplier refuses to give a discount?

I ask if they have other options like free delivery or payment terms. If not, I compare other offers to choose the best value

What do you know about a purchasing policy?

It’s a company rule for how to buy items it includes approval steps, vendor selection, and payment rules.

Why is a logistics policy important?

It helps avoid delivery problems, tracks goods properly, and keeps communication clear between transport, suppliers, and the team

What if a product is damaged during delivery?

I report it and follow the handling policy.

What is a decompression chamber used for?

It helps divers after deep dives. It removes nitrogen from their bodies slowly

Why decompression chamber is important , who controls it ?

It prevents decompression sickness and keeps divers safe.Special trained staff in the diving team