Knowledge Check 3.1, 3.2 and 3.3 Study Guide

Ribbon

Series of tabs that display various buttons, dropdown lists, and galleries of options to choose from. The ribbon is designed to help you find and execute commands efficiently.

Quick access toolbar

Appears above the ribbon on the left. It includes a few of the most commonly used commands. Lets you save the document, undo/redo most recent commands

Tab

region on the ribbon that contains a set of related commands (ex: home, insert, view)

Dropdown lists

provide a series of options to choose from

Contextual tabs

special context-sensitive tabs display based on where the cursor is

Group

Ribbon tabs are divided into groups that contain a set of related commands and controls

Command button

Where ribbon commands can be executed directly by clicking a button (ex: bold button)

Gallery

a set of menu options that display visually. For example, you can choose colors from a color grid (ex: choosing colors from a color grid)

Screentip

a small window that displays explanatory text when you rest the cursor on a command

Dialog box launcher

Opens a dialog box associated w/ a ribbon group. Small button in lower-right corner of some ribbon groups

Desktop application

Software programs installed and configured locally on individual computers

Web applications

Delivered to computers over the internet through a web browser

Microsoft office applications

Provide views and settings for different purposes

Office view options

views, zoom, customize quick access toolbar, window split, and customize ribbon

Views

Each Office application has several ways to view a document. Each one presents the document differently, optimizing the view for a task.

Zoom

lets you choose how close/far away the document is shown

Customize quick access toolbar

The Quick Access Toolbar is located at the top-left corner of the ribbon. It lets you add, move, or remove buttons in the Quick Access Toolbar.

Window split

Allows you to view different parts of a large document at the same time. Makes sure that changes in one part of a document don't cause unintended effects somewhere else.

Customize ribbon

adds, moves, or remove buttons and other commands in the ribbon.

Word (office application views)

-Print layout

-Read Mode

-Web layout

-Outline view

-Draft view

Excel (office application views)

-Normal view

-Page break preview

-Page layout

-Custom views

PowerPoint (office application views)

-Normal view

-Outline view

-Slide sorter

-Notes page on paper

-Reading view

-Slide master review

What features are common to all Microsoft Office applications?

Ribbon common features:

-Quick access toolbar

-Default tabs

-Drop-down lists

-ScreenTips

Other features:

-Backstage view

-Mini toolbars

-Dialog boxes

-Shortcut menus

Common application printing options

-# of copies

-Printer selection

-Paper collation

-Paper orientation

-Paper slides

Word (printing options)

-Page selection

-Margin settings

-Pages per sheet

Excel (printing options)

-Worksheet selection

-Print area

-Print scaling

PowerPoint (printing captions)

-Slide selection

-Color/grayscale options

-Handout options

Collated

The document prints completely before the next copy is printed, keeping the pages in oder

Uncollated

Each page is printed separately, doesn’t keep the pages in order

Letter paper size

8 1/2 by 11

Legal size paper

8 1/2 by 14

Tabloid size paper

11 by 17