HR 4.05 City of Portland Human Resources Administrative Rules

These flashcards cover key vocabulary and concepts related to the City of Portland's Human Resources Administrative Rules regarding employee behavior and expectations.

Outside Employment

Employment taken by City employees outside of their primary job, subject to specific rules.

Conflict of Interest

A situation in which personal interests could potentially conflict with the responsibilities of City employment.

Disclosure Forms

Written documents that employees must complete to report outside employment or potential conflicts of interest.

Volunteer Activities

Activities performed by employees in a voluntary capacity, encouraged by the City, often without pay.

Approval Requirement

Employees must obtain supervisory approval for volunteer activities that occur during regular working hours.

FLSA

Fair Labor Standards Act, which governs wage and hour standards for employees.

Written Plan

A document outlining how to resolve or prevent a conflict of interest, required when a conflict is disclosed.

Discipline and Discharge

Consequences faced by employees who violate policy related to outside employment.

City Code of Ethics

A set of guidelines governing the ethical conduct of City employees.

Human Resources Administrative Rule 4.11

Rule governing employee conduct during inclement weather.

Supervised Volunteer Pay

Possibility for employees to receive payment for volunteer activities if approved by a Director.

Conflict Reporting

Employees must inform their supervisors of any outside employment that may conflict with their duties.

Seasonal Employees

Temporary employees who are not required to submit outside employment disclosures but must follow ethics rules.

Budgeted Position

A position within the City for which funding is allocated and which requires approval for outside employment.

Personnel File

A file that contains employee records, including disclosures of outside employment.

Potential Conflict Protocol

A procedure for employees to report outside employment that may involve financial decisions with City funds.

Ethical Conduct

Standards and principles that guide the behavior of City employees.

Written Disclosure

A formal statement provided by employees to disclose outside work.

Emergency Participation

Circumstances where employees may receive pay for volunteer activities related to emergencies.

City Controller

The City official responsible for overseeing financial documentation and conflicts.

Administrative Rule History

The timeline of amendments and adoptions of the HR rules guiding employee behavior.

Collective Bargaining Agreements

Contracts that outline the rights and responsibilities of employees and employers in negotiated terms.

Inspection and Audit

Processes by which the City evaluates compliance and performance related to outside employment.

Compensatory Time

Time off granted to employees as compensation for excess hours worked.

Regular Working Hours

The standard hours during which City employees are expected to perform their duties.

Director of Human Resources

The City official who must approve outside employment for budgeted positions.

Bureaus and BHR

City departments that may collaborate on policies regarding outside employment.