Domain 3: Reference and Access

reference interview

n.

A conversation between an archivist and a researcher designed to give the researcher an orientation to the use of the materials, to help the researcher identify relevant holdings, and to ensure that research needs are met.

reference

n.

A note pointing to the source of information cited.

A note pointing to sources for more information.

An entry in a catalog or index directing the user to another heading; a cross-reference.

A service to aid patrons in locating materials relevant to their interests; see reference interview.

Something used for comparison.

Consultation; use.

digitization

v.

the process of transforming analog information into digital form

use permissions

The legal and practical requirements for accessing and utilizing archived materials, particularly when they are copyrighted or have other restrictions on use.

This includes identifying the rights holder, determining the scope of the desired use, and obtaining the necessary permissions before reproducing, distributing, adapting, or performing the archived materials. 

user’s information needs

The specific requirements that individuals or groups have for accessing and using information within an archive's collection.

These needs are influenced by factors like the purpose of the research, the user's background, and the type of information they are seeking. Archives strive to meet these needs by ensuring access, providing guidance, and organizing their collections in a way that facilitates effective retrieval. 

public programming

Activities undertaken by archival institutions to engage the public and promote access to their holdings. It's a way for archives to increase awareness, understanding, and appreciation of their collections, and to create a positive relationship between the archives and the public. 

digital access

encompasses the ability to use technology and information resources effectively. Examples include accessing the internet for education or job searching, using digital tools for healthcare, and participating in online communities. It also involves using assistive technologies to overcome accessibility barriers. 

virtual reading room

n.

an online research environment in which the discoverability and/or downloading of materials is deliberately limited, and/or access is restricted to researchers who have created a limited-term account and agreed to terms of use similar to those that apply in a physical reading room of an archives

an online environment in which digital materials are made freely available

access policy and procedures

n.

a directive establishing procedures for the consultation or use of archival resources

access restrictions

n.

a limitation on availability of archives resources for users

reference interview

n.

A conversation between an archivist and a researcher designed to give the researcher an orientation to the use of the materials, to help the researcher identify relevant holdings, and to ensure that research needs are met.