HR 4.09 City of Portland Human Resources Administrative Rules on Employee Behavior & Expectations

These flashcards provide definitions and explanations of key concepts related to the use of City resources as outlined in the City of Portland's administrative rules.

City Resources

Includes tools, equipment, vehicles, facilities, personnel time, information, mail, records, and telecommunications technologies provided by the City.

Inappropriate Use

Using City resources for personal gain, theft, negligence, or any action that violates established rules.

Appropriate Use

Use of City resources directly related to an employee's job, beneficial to citizens, or authorized by appropriate authority.

Mobile Telephones

Devices provided by the City only when no other means of communication is available, with limited personal use.

Landline Phones

City phones may be used for brief, important, local personal calls on employee’s time; long-distance calls require personal payment.

Search Rights

City can search all areas and property under its control without employee consent, including vehicles and offices.

Theft

An example of inappropriate use involving the taking of City property regardless of its value.

Negligence

Inappropriate use leading to damage or loss due to carelessness.

Willful Destruction

Intentional damage to City resources, classified as inappropriate use.

Administrative Rule

A formal guideline adopted by the City Council regarding employee behavior and expectations.

City Code

Laws governing the operations and conduct of City employees and officials.

Personnel Time

Time of employees who are on paid status and should not be misused.

Confidential Information

Data that employees may access through their official capacity, which must be protected.

Interoffice Mail

Mail system used for official City correspondence, with restrictions on union-related materials.

City Charter

Fundamental law establishing the structure and operations of the City.

Oregon Ethics Law

Legislation designed to prevent public officials from using their position for personal gain.

Criteria for Appropriate Use

Standards that determine acceptable use of City resources under this administrative rule.

Borrowing Resources

Prohibited unless specifically authorized for non-work related purposes.

Communication Technologies

Includes hardware and software for data capture and transmission.

Temporary Assignment

Short-term provision of resources like mobile telephones to employees based on specific needs.

City's Commitments

Obligation of City officials and employees to manage resources responsibly on behalf of citizens.

Local Laws

Regulations enacted by local government that must be adhered to by City employees.

Means of Communication

Various ways through which employees conduct business, ideally without reliance on City mobile phones.

Emergency Response

Situations requiring immediate attention, sometimes justifying limited personal use of City resources.

Union Activities

Official actions related to labor unions that may be restricted from using City resources.

Bureau Guidelines

Rules set by specific departments on how resources should be used within their jurisdiction.

City Grounds

Physical spaces owned by the City that may be subject to search or restriction.

Employee Conduct

Behavior expectations set forth for City employees regarding the use of resources.

Training Authorization

Approval required for activities involving the use of City resources for training purposes.

Official Position

The designated role or job title of an employee that provides access to City resources.

Elected Officials

Individuals who have been chosen by the public to represent and manage City functions.

Bureau Enforcement

The power of departmental management to impose stricter resource usage rules.

Public Trust

The expectation that City employees will act in the best interest of citizens in their use of resources.

Revised Dates

Dates indicating when the administrative rules were updated to remain relevant.