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Authority Protocols

Procedures that employees or managers in a business hierarchy must follow when making decisions.

Confidentiality Maintenance Procedures

Methods such as restricting information access, proper disposal of confidential information, and using NDA agreements to protect sensitive data.

Breaching Confidentiality

Occurs when providing information is necessary to prevent harm to someone.

Voluntary Constraints

Protocols that an organization chooses to implement, such as copyright permissions and consumer protection in marketing materials.

Checking Protocols

Procedures in place to ensure documents are accurate, clear, and contain all necessary information.

Protection Against Unauthorized Access

Methods like passwords, locked files, and antivirus software to safeguard information.

Inappropriate Use of IT Equipment

Preventing employees from using workplace computers for personal reasons to maintain productivity.

Contractual Obligations

Duties or promises that need to be fulfilled by both the employer and the employee as per the contract of employment.

Meeting Criteria

Considerations like internal/external meetings, urgency, personnel availability, venue, and resource packs.

Purchase Order

Document indicating the products a buyer wants to purchase.

Invoice

A demand for payment for goods or services provided.

Credit Note

Document sent to correct mistakes on orders or refund amounts paid.

Statement of Account

Document showing orders, invoices paid, and credit notes.

Travel Expenses Claim Form

Document for claiming travel and subsistence expenses.

Petty Cash Voucher

Document for claiming small payments made on behalf of the business.

Stock Requisition Form

Document requesting stock from the inventory.

Bank Statement

Summary of transactions, account type, date, transaction type, description, money in/out, and balance.

Budget Variance Report

Summary of the difference between budgeted income and actual income.

Delivery Note

Document listing items delivered.

Goods Received Note

Document listing items received.

Payslip

Document showing gross salary, net salary, PAYE, and national insurance.

Receipt

Proof of payment.

Remittance Advice

Notification showing invoices paid.

Request for Repair Form

Document requesting repairs.

Notice of Meeting

Document informing participants of meeting details.

Agenda

List of discussion items for a meeting.

Minutes

Record of discussions and agreements in a meeting.

Conference Documentation

Includes leaflets and brochures for conferences.