Documentation and Review Process Lecture

What is the casework processing flow?

case assignment

serology processing

reporting

technical review

administrative review

Where can general case info be found on LIMS?

case management

Where can i find cases ready for review in LIMS?

review pending assignments

Are there different report templates in the LIMS review queue?

Yes, because that depends on the case type.

What is the track-it website used for?

to track sexual battery cases

Where is the track-kit # noted and what is also noted in LIMS for SB cases

in review narrative

What must occur before a report can be released to the lead investigator?

review

What is attached to the case before sending it to review?

ECJ

Where is the checklist for each type of review location on LIMS?

tab on the review

What are the criteria for analyst review?

Done by the analyst

Fill out LIMS criteria checklist

Add comments for any updates on ECJ

What are the criteria for technical review?

Performed by qualified personnel

review of examination documentation and report

QC process

May not be performed by staff

Fill out checklist on LIMS

What are the criteria for admin review?

All cases require admin review

Review everything: Case #, AOA #, lead investigator, victim subject, review exhibits and spelling

What are the possible responses on LIMS for the type of review?

Yes, No, or N/A

Is there space for comments when reviewing?

Yes

What is the documentation process in LIMS?

Chain of custody

Description of evidence

Entry of + & - controls

Test results

Comments

What documents an ECJ contain?

table of contents

exhibits listing

container inventory

analysis result report

packaging photography

property receipts

LAR

Additional forms: RTC, communication records

Chain of custody info

What are the types of reports issued in the lab?

original

supplemental

amended

what is an amended report?

modified report created to correct errors

What is a supplemental report?

same incident but additional items are received

Track-Kit# and due date is in the_____ ______

Review Narrative

Note section includes dates for _______ testing and all _______ involved in casework processing

serology

Analysts

Negative serology reports are used when _________ will not move forward for _____ _______

Exhibits

DNA Analysis

Which report does not require technical review step?

Shipped unopened/retained only

what categories makes a reporting shipped unopened/retained only?

exhibit submitted but will not be processed

info received that no analysis is needed

closed case

What is the casework reporting process for negative serology?

Analyst review → Tech review → Admin review

What is the casework reporting process for shipped unopened/retained?

Analyst review → Tech review

Employees are required to keep case info _____

confidential

What are the authorized individuals for release of information?

Chain of command of analyst

Chain of command of Lead investigator

Assistant State Attorney assigned to the case

T/F: we are allowed to send reports via fax or email.

FALSE

T/F: ONLY MDSO Lead investigator receives a notification from LIMS once report(s) are reviewed.

TRUE

Other agencies may have ________ staff with access to LIMS to view approved reports.

designated

Info for the lead investigator may be updated in?

LIMS/Case management