Exam one IS 101 flashcard

Information Systems

A system that:

• collects

• processes

• stores

• distributes information.

What was the Examples of Information Systems in Society Today?

• The Internet

• Google Search Engine

• Social Media Platforms

• Airline Reservation Systems

• Online Retail Platforms

• Smartphones

• Smart Home Systems

Basic Computer Hardware Components

• Motherboard

• CPU

• RAM

• Storage Media

Motherboard

The main circuit board connecting all components of a computer.

CPU

• Central Processing Unit or Processor

• The brain of the computer

• Processes all commands and instructions (Billions of tasks per second)

What are the Performance Measures?

• Clock speed (GHz)

• Cores

• Cache

Clock speed (GHz)

Determines how fast instructions are processed.

What Cores can do?

multitasking.

Cache

Stores frequently accessed data for quick retrieval.

RAM (Random Access Memory)

• Temporary

• Volatile (lost when power is off) memory used for running applications.

What are the Storage Media?

• Local Storage

• Cloud Storage

What are example of local storage?

• Hard Disk Drives (HDDs)

• Solid State Drives (SSDs)

• USB Flash Drives

Hard Disk Drives (HDDs)

Traditional storage devices using magnetic disks to store data.

Solid State Drives (SSDs)

• Faster

• more durable

• found in laptops and high-performance computers

USB Flash Drives

• Portable and small-sized storage devices

• transferring files between computers

What types of cloud storage?

• Public Cloud Services

• Private Cloud Services

Operating system

Software that manages:

• hardware

• software resources.

what are the example of Operating System

• Plug & Play

• Device Drivers

• Utility Programs

Plug & Play

Automatically detects and installs new hardware

Device Drivers

Software that allows the OS to communicate with installed hardware

Utility Programs

Software that helps maintain the computer

Examples of Utility Programs

• File ManagerExamples of Application Software

• Search Tool

• Disk Cleanup

• Disk Defragment

• Backup Tool

• Recovery Utility

• Safe Mode

Application Software

Programs that allow users to perform tasks

Examples of Application Software

• Microsoft Word – Word Processing

• Microsoft Excel – Spreadsheet

• Microsoft Outlook – Email, Contact, Calendar Management

• Microsoft Access, SQL Server, MySQL – Database

• Adobe Photoshop – Digital Photo Editing

• Microsoft PowerPoint, Keynote – Presentation

• WordPress, Adobe Dreamweaver – Website Authoring

File Extensions

Identifiers at the end of file names

How does your Operating System know to open a Word document in Microsoft Word, an Excel file in Microsoft Excel, a PDF file in Adobe Reader, etc.?

File Extensions (.docx, .xlsx, .pdf, etc.)

Every application gives users the ability to save a file with the extension of your choice but only one application can be set as the default application to open each type of extension.

TRUE

It is essential that you know the proper file extension to use when saving a document, workbook, presentation, etc. to ensure that it is accessible by other people or applications

TRUE

Computer Network

A system of connected devices that communicate.

What are the example of sharing resources?

• High-Speed Internet Connection

• Peripheral Devices (Printers, Displays, etc.)

• Files

• Common Communications (Instant Messaging)

What are the Common Network Types

• PAN (Personal Area Network)

• LAN (Local Area Network)

• WAN (Wide Area Network)

PAN (Personal Area Network)

Connecting devices with Bluetooth

LAN (Local Area Network)

Connection in Small area (home, office, schools, etc..)

WAN (Wide Area Network)

Connection in Larger area (state, continent, or the world)

Internet is the Largest WAN in the world

TRUE

Internet service provider (ISP)

a business that provides individuals and organizations access to the Internet.

Bandwidth

The amount of data transferred over a network in a given time.

What is the Bandwidth represents the maximum amount of data?

• Megabits (Mbps)

• Gigabits (Gbps)

Types of IP addresses

• Public

• Private

Public IP

• Assigned by the ISP

• used to communicate over the internet.

Private IP

Used within a local network

What are the Basic Network Hardware?

• modem

• router

Modem

Connect to wire (telephone line, coax cable, fiberoptic cable)

What does Router connect to?

Modem

What does all other device connect to for Wi-Fi?

Router

World Wide Web

A collection of web pages accessed through the internet.

Internet

The global network of computers.

Website Requirements

• Domain name

• hosting service

• website builder

• coding knowledge.

Important UI Elements

• Backstage View

• Quick Access Toolbar

• Ribbon

• Contextual Tabs

• Dialog Box Launcher

• Status Bar

Backstage View

Where you manage files (Open, Save, Print)

Quick Access Toolbar

Customizable shortcut toolbar.

Ribbon

Contains tabs and commands.

Contextual Tabs

Appear when working with specific elements.

Dialog Box Launcher

Opens advanced settings.

Status Bar

Displays document info (page count, word count).

Alt Menu

Shortcut keys for Office commands.

CTRL + C

Copy

CTRL + V

Paste

CTRL + Z

Undo

CTRL + S

Save

Themes & Style Sets

Predefined designs for documents

Header/Footer

Elements like page numbers, titles, dates can be added.

Table Styles

Preformatted table designs.

Mail Merge steps

1. Select type of merge (Letters, Emails, Labels).

2. Choose a data source (Excel, CSV file).

3. Sort and filter recipients.

4. Insert merge fields (e.g., <<FirstName>>).

5. Finalize the merge and create the document.