Robert's rules of Order Newly Revised (11th edition)

Adjourn

Close the meeting

Adopt

Accept/agree

Agenda

Order of Business

Amend

Modify wording or meaning

Appeal

Members question chairs ruling

Aye

Affirmative voice vote

Board

Administrative body

Bylaws

Basic rules of a society

Commit (or Refer)

Send to a committee

Convention

Assembly of delegates

Debate

Discussion of merits of pending questions

Executive Session

Proceedings are secret

Incidental motions

Deal with questions of procedure

Lay on the Table

Set main motion aside temporarily

Main Motion

Introduces business to the assembly

Majority Vote

More than half of votes cast

Mass Meeting

Unorganized group

Meeting

Single official gathering

Minutes

Written record of the proceedings

Motions

Formal proposal to take action

Request for information

Inquiry as to facts

Point of Order

Call for enforcement of rules

Postpone Definitely

Postpone to a certain time

Postpone Indefinitely

Dispose of the question without a direct vote

Precedence

Rank

Previous Question

close debate

Pro tem

Temporary

Quorum

Members required to transact business

Ratify

Make valid action already taken

Recess

Short intermission

Regular meeting

Periodic business meeting

Rescind

Repeal

Second

Agreement that motion be considered

Secretary

Recording Officer of an assembly

State the question

Place the motion before the assembly

Standing committee

Constituted to perform a continuing function

Take from the table

Resume consideration of a main motion

The chair

Person presiding

Unanimous consent

No opposition

Viva voce

Voice vote

Corporate Charter (importance rank)

first

Constitution/ Bylaws

(importance rank)

second

Rules of Order (importance rank)

third

Standing rules (importance rank)

fourth

Custom (importance rank)

fifth

Rights of members of an assembly

attend meetings, make motions, debate, and vote

Actions of any deliberative assembly are subject to

the bylaws, other rules of its organization all applicable procedural laws

Basic principle of decision in a deliberative assembly

motion must be adopted by a majority vote

When a decision is to be based on more than a majority vote, a common requirement is a

two-third vote and/or previous notice

Two forms of a deliberative assembly

convention and board

According to RONR and most state statues, electronic meetings

may be conducted if provided for in the bylaws, everyone can hear each other at the same time and additional rules are advisable

Admittance to a mass meeting may be limited to

the invited category

The local assembly of an organized society is limited to

people recorded on the rolls as voting members in good standing

The bylaws of an organized local society usually provide

that it shall hold Regular meetings at stated intervals

Large Boards

Generally follow parliamentary procedure the same as any assembly

The corporate charter should contains

What is only necessary to obtain it and to obtain the desired status under the law

The constitution or bylaws of a society should contain

basic rules relating principally to itself as an organization

The highest body of rules in a society besides the corporate chapter are the

Bylaws

Rules of Order

The written rules of parliamentary procedure adopted by an assembly or organization

Standing rules, except in the case of conventions

Related to the details of the administration of a society

if a conflict with a written rule is raised by a Point of Order, the custom of an organization

falls to the ground

A two third vote

two-thirds of those present and voting

A series of meetings leading up to the organization of a society

are in the nature of Mass meetings

The bylaws of a local organized society establishes

a procedure for calling special meetings

While a board may or may not function autonomously, its operation is the determined by

responsibilities and powers delegated to it or conferred on it by the authority outside itself

If a society has a corporate charter, it is not necessary to have a constitution or bylaws

False

Arrange the items of business in the proper order

Reading and Approval of Minutes

Unfinished Business and General Orders

Special Orders

New Business

Reports of Officers, Boards and Standing Committees

Report of special committees

Reading and Approval of Minutes

Reports of Officers, Boards and Standing Committees

Report of special committees

Special Orders

Unfinished Business and General Orders

New Business

Reading and Approval of Minutes (Order in order of business)

First

Reports of Officers, Boards and Standing Committees (Order in order of business)

second

Report of special committees(Order in order of business)

third

(Order in order of business) Special Orders

fourth

(Order in order of business) Unfinished Business and General Orders

fifth

New Business

sixth

The Quorum of an assembly

minimum number of members who must be present for business to be validly transacted

In the absence of a provision in the bylaws, the quorum of an organized society is

majority of the entire membership

The minimum essential officers for the conduct of businesses are

presiding officer and secretary or clerk

The chair's announcement of the result of the vote should include

the ayes ( or noes) have it, the motion is adopted (or lost) and the effect of the vote

A "friendly amendment"

must be adopted by the body, either by vote or unanimous consent

A proper way to begin the debate process is for the chair to say

Is there any debate?

Sessions of permanently organized bodies usually follow

an established order of business

Calling a meeting to order is

not a part of the order of business

In the standard order of business the reports of officers are presented

immediately after the approval of the minutes

Reports of officers are commonly presented

in the order in which the officers are listed in the bylaws

The main motion is one that

brings business before the assembly

Before a member in an assembly can speak in debate he must

obtain the floor

A person who is not the first to rise and address the chair may be given the preference in being recognized if

he is the maker of the motion and has not spoken to the question

If the chair makes a mistake in assigning the floor, a member may

raise a point of order

The minimum number of members who must be present at the meeting of a deliberative assembly for business to be validly transacted is the quorum of the assembly. (T/F)

True

(T/F)The quorum should be fixed at the number of members who can reasonably be expected to attend the meeting.

True

(T/F)In the meetings of a convention, unless the bylaws of the organization provide otherwise, the quorum is a majority of the delegates who have been registered at the convention.

True

(T/F)In a mass meeting the quorum consists of those who attend the meeting.

True

(T/F)Even in a small meeting, the presiding officer should not be addressed or referred to by name.

True

(T/F)The presiding officer of an assembly always stands when calling the meeting to order.

True

(T/F)The first item of business at a regular meeting is the report of officers

False

(T/F)The order of business in a convention is usually known as the program or agenda.

True

(T/F)A member in an assembly make a main motion or speak in debate without obtaining the floor.

False

(T/F)A member can establish prior claim to the floor by rising just before it has been yielded.

False

Arrange the steps in handling a motion in their proper order

another member seconds the motion

chair states the question

chair announces result of vote

member make a motion

chair takes vote

Members debate the question

member make a motion

another member seconds the motion

chair states the question

Members debate the question

chair takes vote

chair announces result of vote

Motions are brought before the assembly by these three steps, a member

makes a motion, another member seconds it, and the chair states the question

A proper way to present a simple main motion is to say

I move that