Today's Office Professional: Overview and General Duties

These flashcards cover key concepts and details extracted from the lecture notes on office professionalism, general duties, and office organization.

What key qualities should an office professional possess according to the lecture notes?

Office professionals should be courteous, honest, dependable, patient, self-disciplined, and have a strong self-image.

What is the difference between a secretary and an administrative assistant?

A secretary typically has clerical duties, while an administrative assistant also involves management and a broader range of responsibilities, reflecting a modern role.

Define 'sole proprietorship' as mentioned in the notes.

A sole proprietorship is a business owned and operated by one individual, where the owner is personally liable for all debts.

What are the three main types of business organizations?

1) Sole Proprietorship, 2) Partnership, 3) Corporation.

In what way must today's administrative assistants manage their time?

They must prioritize tasks, manage interruptions, and create a structured schedule to meet deadlines.

What is the importance of personality traits for an administrative assistant?

Winning personality traits can be more decisive in hiring than technical skills because they reflect an individual’s ability to connect with clients and coworkers.

What is meant by 'petty cash'?

Petty cash is a small amount of cash kept on hand for minor, incidental expenses not requiring a formal purchase order.

What are the key differences between financial records and other types of records?

Financial records pertain to revenues, expenditures, and financial transactions, while other records include customer information, inventories, and operational data.

How should an administrative assistant handle receipts and documentation for petty cash?

They should keep receipts for purchases made from petty cash, document them properly, and ensure accountability when replenishing the fund.

What is one way to manage interruptions in the workplace?

Use voice mail to screen incoming call during busy periods and limit non-essential interactions.