CITY Personnel Policies

The City Manager serves as the __ __ Officer and supes all branches of the city service.

CHIEF ADMIN officer

Who provides administrative INTERPRETATION of employment policies?

CHRO

Employment vs Charter - who wins?

CHARTER

Departments will submit proposed rule changes to who?

CHRO - rule change

Dept/Division rules vs Employment policies, who wins?

EMPLOYMENT

so Charter/CBA > Employment > Dept/Div

Permanent increase/decrease in regular work day must be reviewed by who?

CHRO

approved by CM

Who establishes city Time and Attendance procedure?

CHRO

Upon authorization of DEPT DIRECTOR, employees may take up to how many rests of how long period each day?

TWO - 15minute rests

Who is responsible of official employee records?

CHRO

Who develops a Position CLASSIFICATION Plan? And has a master set of all approved job descriptions?

CHRO - YOU KNOW IT

Reclassification of a position occurs as a result of a?

JOB Audit

Who shall administer/interpret the COMPENSATION Plans?

CHRO

sent to CM for final approval

Which two dept/divisions have final authority for salary of their own employees?

MUNICPAL Counselor

City AUDITOR

Employee pay range/salary exceptions happen if the CM assigns you to the ____ Pay Plan.

EXECUTIVE

New employees can step up to midrange pay step barring whose authority?

DEPT Director and CHRO

above that also needs CM

Who may reduce an employee’s salary for CAUSE?

Who can cause employee’s salary to remain CONSTANT?

DEPT Direct via CM approval

CM - constant

Who may establish a new performance review date as a result of a court order/legal etc thing.

CHRO

Who has authority to approve/deny step progression pay ADJUSTMENTS?

CHRO

PAYROLL procedures shall be formulated by who?

CFO < NEW WORD

approved by CM

Per FLSA the maximum COMP time accrual shall be ___ hours.

Except for which employees?

240 hours

Fire, PD, SNOW removal

^ have 480 hours

Employees must use Comp time before __ leave.

before VAC

ACTING pay instead of general pay plan may be used when an employee work a position of higher salary range for more than __ days.

THREE/3 consec work days

Reads like this ISN’T true for bargaining unit employees

_____ level employees DO NOT get acting pay difference when temporarily assigned to higher pay job.

MANAGEMENT = no acting pay

A DEPT director may award up to _hours of customer service incentive to PT employees per year.

Full time employees must have how much time on to be eligible for this incentive?

8 hours

6 months

What cash value does customer incentive pay have?

NONE - it doesn’t expire though

Veteran’s day is also known as ___ day.

ARMISTICE day

A non-exempt employee required to work a holiday will receive what compensation?

TWO/2 times pay

Some weird policy about taking off on a holiday within 180 days before end of fiscal year, EXCEPT for what two holidays?

MEMORIAL day

JUNETEENTH

^not limited to fiscal year

On day 1, employees receive how much VAC, then receive how much more at what time?

40hrs day 1

in 6 months - 8hr 6minutes

Employees accrue VAC at what increments and the max accrual is how many?

6mo-5y: 3h42 max 250

5-10: 4h18 max 250

10-15: 5h18 max 400

15-20: 6h12 max 400

NON CBA employees can convert how much sick leave per year? They must have how much have at least _ hours sick.

40 hours convert per year (2hr increments)

80 hours sick to convert

Employees not using more than 24hours of SICK leave in a year receive how much VAC?

16 hour VAC

On each TEN year anniversary date of employment, how much VAC leave is granted?

FOUR days/32hours

Dept director may authorize personal leave of absence MAX of __ days. Over but up to _ months is approved by?

30 days

UP to 6 months - CM approval

If an employee is in an unpaid status for how long, will INSURANCE be terminated?

TWO payroll periods

A max of _ workdays off for BEREAVEMENT leave.

3 workdays

CBA - 4 CALENDAR days

How many hours granted of PTO to vote?

can’t be used if voting starts of ends within _ hours of shift.

2 hours PTO

3 hours within

Injury leave is not to exceed a period of ___ hours.

1044 hours

Admin leave with or without pay is approved by who?

CM, CHRO, DEPT DIRECTOR

Inform employee benefits division within _ days of change in status(address, marriage, child, etc.)

31 days

Full time employees are eligible for __ hours of PANDEMIC leave per pandemic.

80 hours - pandemic

Approval of __ before filling any vacancy.

CM - fill vacancy

Who has sole authority to accept employment applications?

CHRO

Seasonal/part time employees can be how young?

16/17

Can’t apply if you have __ or more moving traffic violations within how long?

THREE/3 in 36 months

Ineligible for employment for any infraction rising to the level of?

Moral TURIPTUDE?

CARDINAL

Applicants will be given _ BUSINESS days to provide information that disproves records that disqualify them from employment.

SEVEN/7 days

A part time can work a max of _ hours a week, not exceed __ hours in year?

29 week

1508 - year

A seasonal employee who separates from job can’t rehire for _ weeks.

13 weeks until rehire

Who authorizes relocation expenses being reimbursed?

CM

Applicants who reject job offers remain on the eligibility list for __ days.

180 days

Who may authorize a dept to develop and conduct selection procedures?

CHRO

CITY required tests for applicants must wait how many days between tests/attempts?

5 days for second

30 days for subsequent

If an applicant fails selection process TWICE in how long, will they be ineligible for 12 months?

6 months, two fails

Standard probationary period is how long?

6 months

uniformed usually 12

City employment for politicians will terminate upon taking what oath?

Oath of OFFICE

Gifts from public may be of nominal value($_ or less) that can be CONSUMED.

$50

___: intentionally entering false or erroneous info

FRAUD

forgery

_____: persistent pattern of unwarranted, unwanted verbal/nonverbal conduct related to EEO.

Workplace BULLYING

_________ action: anything that might well deter an employee from engaging in protected activity.

MATERIALLY Adverse action

City safety standards refer to OK and FEDERAL OSHA act of ___.

1970

________: physical action perceived as a threat, harassment, abuse, intimidation.

Workplace VIOLENCE

How many consecutive unexcused absence from work is considered job ABANDONMENT?

THREE/3

^terminated

A formal reprimand shall be in writing using the designated ___ ___ form.

CORRECTIVE ACTION

A disciplinary suspension will be a maximum of how long?

20 days or TWO pay periods

An ____ demotion requires a PRE DETERM meeting.

INVOLUNTARY - pre determ

If repromoted within how long of VOLUNTARY demotion will you go back to same pay?

180 days

____: dissatisfaction with some aspect of the job outside of employee’s control.

GRIEVANCE

Challenging the meaning of policies Grievance sent to CM within _ days.

Reply within _ days.

5 - to cm

20 - to reply

Grievances must be filed within __ days of occurrence.

or _ days from discipline received.

15 days - occurrence

7 day - discipline

Grievance step 1 is just the time you have to file. Step 2 will be sent DEPT Director, who will answer/reply within _ days.

Step 2 : reply within 7 days

Step 3 of grievance, forward to CHRO within _ days.

Reply within _ days.

7

20

Step 4 of grievance, GRB form to CHRO within _ day

HEARING scheduled within _ days

report to CM within _ days

7

15

20

GRB - how many VOTING members?

Non management and management members?

THREE

THREE each

The GRB shall be selected from a pool of _ ELECTED employees and _ APPOINTED employees

grb pool - Elected 6

Appointed - 4

including 2 alternates each ^

_____: acts immediately and substantially destructive to the employment relationship.

CARDINAL Infraction (murder/mayhem)

Proprietary ownership: own more than __% of business or stock.

25%