Time Management Tips and Types of Time Needed to Run a Business

Vocabulary flashcards covering time-management strategies, common pitfalls, and the various categories of time required to run a successful business.

Review Goals and Activities Daily

The habit of looking over your objectives and scheduled tasks each day to remain focused and on track.

Peak Performance Cycles

The times of day when your energy and concentration are highest; ideal for tackling your most challenging work.

Task Batching

Grouping similar activities together to complete them more efficiently and minimize mental switching costs.

Discouraging Interruptions

Actively reducing distractions such as phone calls, notifications, or drop-ins to protect deep-work periods.

Learning to Say “No”

Politely declining requests or commitments that don’t align with your priorities to safeguard your schedule.

Data & Activity Tracking

Recording key metrics and tasks so progress can be monitored and decisions made based on facts.

Procrastination Avoidance

Strategies and habits used to prevent delaying important tasks.

Respecting Body and Mind Cycles

Aligning work and breaks with natural rhythms of alertness and fatigue to sustain productivity and wellness.

Delegation

Assigning appropriate tasks to others to free your time for higher-value work.

Stocked & Accessible Supplies

Keeping needed tools and materials on hand and organized so work can proceed without delays.

Micro Stretch Breaks

Standing or stretching briefly every 20 minutes to maintain energy levels and reduce physical strain.

Time-Eating Activity Alarms

Setting a timer to limit potentially wasteful activities such as excessive internet browsing.

Daily Planning (10–15 Minutes)

Investing a short period each day to outline tasks, priorities, and time blocks.

Regular Business Schedule

Predetermined days and hours dedicated to business operations, even when no client appointments are booked.

Flexible To-Do List Management

Using your task list as a roadmap while adapting when unexpected events require schedule changes.

Types of Time

The concept that different categories of work and life activities each need dedicated time blocks.

Managing Business Logistics

Time spent on administrative tasks such as finances, supplies, and record-keeping.

Marketing Time

Hours devoted to promoting your practice, attracting clients, and building brand awareness.

Client Work Time

Scheduled periods for directly serving or consulting with your customers.

Professional Development

Time allocated to education, training, and skill improvement to enhance expertise.

Having Fun

Leisure activities that provide enjoyment and balance, helping to prevent burnout.

Personal Wellness

Activities focused on physical and mental health, such as exercise, meditation, or rest.

Idea Development

Time set aside for brainstorming, creativity, and generating new business concepts.

Ignoring the To-Do List

A common time-management pitfall where a task list is created but not consulted, leading to unproductive detours.