Project Performance Domains stakeholders, team, Development Approach and Life Cycle, planning

These flashcards cover key concepts related to project performance domains as outlined in the provided lecture notes.

What is a project performance domain?

A project performance domain is a group of related activities that are critical for the effective delivery of project outcomes.

How many project performance domains are there?

There are eight project performance domains.

List the eight project performance domains.

Stakeholders, Team, Development Approach and Life Cycle, Planning, Project Work, Delivery, Measurement, and Uncertainty.

What is the Stakeholder Performance Domain?

A productive working relationship with stakeholders throughout the project.

What is the definition of a stakeholder?

An individual, group, or organization that may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project.

What is Stakeholder Analysis?

A method of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project.

What is the significance of stakeholder engagement?

It promotes productive involvement of stakeholders and starts before or when the project begins.

What is required for effective stakeholder identification?

Understanding stakeholders’ feelings, emotions, beliefs, and values.

What should be prioritized when engaging stakeholders?

Focus on stakeholders with the most power and interest.

What is one method of communication with stakeholders?

Examples include memos, emails, status reports, conversations, and meetings.

What are the key aspects of the Team Performance Domain?

Establishing a culture and environment that enables high-performing project teams.

What leadership style emphasizes developing project team members?

Servant leadership.

What are some common aspects of team development?

Vision and objectives, roles and responsibilities, project team operations, guidance, and growth.

How does a project team's culture influence its performance?

It reflects the team’s individual ways of working and interacting.

What defines a high-performing project team?

Factors like open communication, shared understanding, trust, collaboration, adaptability, and empowerment.

What is critical thinking in the context of project performance domains?

Recognizing bias, identifying root causes, and making rational and logical decisions.

Why is emotional intelligence important for project teams?

It facilitates effective communication, collaboration, and leadership.

What does the Development Approach and Life Cycle Performance Domain entail?

Establishing the development approach, delivery cadence, and project life cycle needed to optimize project outcomes.

What are the three commonly used development approaches?

Predictive, hybrid, and adaptive.

How does the Planning Performance Domain facilitate project outcomes?

By organizing, elaborating, and coordinating project work.

What should the project budget include?

Contingency reserve funds for uncertainty and management reserves for unexpected activities.

The Planning Performance Domain facilitates project outcomes by __, elaborating, and coordinating project work.

organizing

A project plan typically includes a __ that serves as a baseline to measure project performance.

schedule

The __ reserve is included in the project budget to account for identified risks and uncertainties.

contingency

Effective planning involves defining the __ needed to achieve project goals.

resources

An essential component of the planning process is the development of a __ that outlines the approach for stakeholder engagement.

communication plan

In the planning phase, the team must establish a clear set of __ to guide project execution.

objectives

The __ should reflect the timeline and deliverable milestones of the project.

project schedule

A __ is a detailed document that serves as a roadmap for project execution and control.

project management plan

Risk management planning involves identifying potential risks and creating __ to address them.

response strategies

The budget plan should include __ reserves to handle unforeseen activities that may arise.

management

Prioritization of tasks in the planning phase is guided by the project’s __.

goals

The planning process can be affected by constraints such as time, budget, and __.

scope

Planning for quality means defining the __ that will ensure project deliverables meet required standards.

quality criteria

Stakeholder analysis is crucial during planning to ensure that all relevant __ are identified and included.

parties

A well-structured __ is necessary for tracking project progress and adapting plans as needed.

change management plan

The Planning Performance Domain involves continuous __ and refinement as project needs evolve.

assessment

The techniques used for estimating project work duration are critical in creating an accurate __.

schedule

Part of the planning involves defining who is responsible for __ tasks and decision-making throughout the project.

executing

In planning, teams must agree on the __ necessary for delivering specified project outcomes.

deliverables

A __ can help mitigate risks by clearly outlining responsibilities and expectations among team members.

resource plan

A productive working relationship with stakeholders throughout the project is referred to as __ Performance Domain.

Stakeholder

An individual, group, or organization that may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project is called a __.

stakeholder

The method of systematically gathering and analyzing information to determine whose interests should be taken into account throughout the project is known as __ Analysis.

Stakeholder

Effective __ engagement promotes productive involvement of stakeholders and starts before or when the project begins.

stakeholder

Understanding stakeholders’ feelings, emotions, beliefs, and __ is required for effective stakeholder identification.

values

When engaging stakeholders, focus should be on those with the most __ and interest.

power

Examples of methods of communication with stakeholders include memos, emails, and __.

meetings

To build trust with stakeholders, it is essential to promote __ communication.

open

Stakeholder engagement is vital for __ which can directly impact project success.

buy-in

Assessing stakeholder needs and expectations is a part of __ in the Stakeholder Performance Domain.

analysis

A tool that can help project managers visualize the relationships and influence of stakeholders is the __ matrix.

stakeholder

Having a clear __ plan for stakeholder communication helps guide interactions throughout the project.

communication

The process of continuously involving stakeholders to seek their input during the project is called __ engagement.

active

One important outcome of stakeholder engagement is the identification of __ that could impact project objectives.

risks

Successful stakeholder engagement can enhance the likelihood of achieving project __.

goals

Stakeholders with high interest and low influence should be __ managed to ensure their needs are met.

closely

A could be a major influencer in the decision-making process of a project.

key stakeholder

The __ of stakeholders is an ongoing process throughout the life cycle of the project.

engagement

Involving stakeholders early in project planning can help identify key __ that may arise.

issues

To maintain positive relationships, it is essential to address stakeholder __ promptly and transparently.

concerns

Stakeholder feedback during the project execution phase is critical for making necessary __ to the plan.

adjustments

The key aspects of the Team Performance Domain involve establishing a culture and environment that enables __ project teams.

high-performing

One leadership style that emphasizes developing project team members is __ leadership.

Servant

Common aspects of team development include vision and objectives, roles and responsibilities, project team operations, guidance, and __.

growth

A project team's __ reflects the team’s individual ways of working and interacting.

culture

Factors defining a high-performing project team include open communication, shared understanding, trust, collaboration, adaptability, and __.

empowerment

In critical thinking, it is important to recognize bias, identify root causes, and make __ decisions.

rational

Emotional intelligence is important for project teams because it facilitates effective communication, collaboration, and __.

leadership

Establishing clear roles and responsibilities within a team is key to enhancing __ and accountability.

performance

Continuous __ and feedback among team members contribute to team development.

communication

Team members should feel a sense of __ in their contributions, leading to increased motivation and engagement.

ownership

Building trust within a team requires transparency, reliability, and __.

consistency

A well-defined __ helps set expectations for team performance and behavior.

code of conduct

Conflict resolution strategies are crucial in maintaining a healthy __ within a team.

environment

High-performance teams often have mechanisms for providing __ and addressing team dynamics.

feedback

Creating a shared vision helps unify team members toward achieving common __.

goals

Monitoring team performance involves assessing individual contributions and overall __ outcomes.

team

Effective teams often utilize a __ approach to problem-solving, leveraging diverse perspectives and skills.

collaborative

Recognition of team accomplishments plays a significant role in enhancing __ and morale.

motivation

Participation in team-building activities fosters relationships and improves overall team __.

cohesion

Leadership within a team should focus on facilitating growth, development, and __ of all team members.

empowerment

Successful teams remain adaptable and open to __, ensuring they can respond to changing project needs.

change

The Development Approach and Life Cycle Performance Domain entails establishing the development approach, delivery cadence, and project __ needed to optimize project outcomes.

life cycle

The three commonly used development approaches are predictive, hybrid, and __.

adaptive

In a __ approach, project scope, time, and cost are defined at the beginning, with limited flexibility for changes.

predictive

A hybrid approach combines elements of both __ and adaptive approaches to meet project needs.

predictive

The __ performance domain involves selecting the methodology that best fits the project requirements and stakeholder preferences.

Development Approach

An essential aspect of the life cycle is understanding the phases of the project, which can include initiation, planning, execution, monitoring, and __.

closure

The life cycle of a project can be divided into __, where specific deliverables and milestones are achieved in sequence.

stages

A key consideration when determining the development approach is the level of __ involved in the project.

uncertainty

Adaptive methodologies focus on __ and continuous improvement throughout the project life cycle.

flexibility

In an adaptive approach, teams often work in __ to promote iterative development and rapid feedback.

sprints

Stakeholder feedback is critical in the adaptive methodology for refining the development __ throughout the project.

process

The choice of development approach should align with the project's goals, objectives, and __ expectations.

stakeholder

The delivery cadence refers to the frequency of __ and updates to stakeholders throughout the project.

deliverables

A project's __ should reflect the chosen development approach and define how the project will be executed and monitored.

life cycle

Project managers must be aware of __ factors that can impact the success of different development methodologies.

contextual

The adoption of an appropriate development approach can significantly affect the __ of project outcomes.

quality

Agile methodologies fall under the category of __ approaches, emphasizing iterative progress through a cycle of planning, executing, and evaluating.

adaptive