ACCT3322 Accounting transactions throughout the processes

MM to FI accounting entries

Goods Receipt (GR), Invoice Receipt (IR), Payment to Vendor

MM to FI - Flow of documents

Purchase requisition, Purchase Order, Goods Receipt,

Purchase requisition

Internal request for goods, created by department

Purchase Order

formal, legal agreement sent to a vendor to purchase goods or services, external, created by purchasing

Goods Receipt

Goods arrive in warehouse

Invoice Processing

Vendor invoice processed

SD to FI accounting entries

Goods Issue, Billing Document, Incoming Payment

SD to FI - Flow of documents

Inquiry, Sales Order, Delivery, Post Goods Issue, Customer Invoice, Customer Payment

Inquiry

Non-binding price request

Sales Order

Formal customer request

Delivery

Pick/Pack

Post Goods Issue

Goods shipped

Customer Invoice

Customer billed 

Customer Payment

Customer pays

What type of module is the FI module? 

“track” modules. (so is CO)

What module is the “heart” of the SAP system because business transactions feed directly to it?

General Ledger

What is the chart of accounts and general ledger and why are they important to the FI module?

Chart of accounts (Consolidation) is a higher level than GL and all GL accounts MUST be part of the Chart of Accounts.

Automatic Account Assignment

allows SAP to post financial entries behind the scenes when a business transaction happens without the user ever choosing a G/L account manually

Client

Highest SAP unit, enterprise-wide data, used in all modules, Data separated between clients

Chart of Accounts

Defines G/L accounts, FI, Shared across multiple company codes

Company Code

Legal entity for accounting, FI, CO, MM, SD, Produces balance sheet & P&L

Plant

Production or service location, MM, PP, SD, Linked to company code

Storage Location

Physical storage in a plant, MM, WM, Tracks material quantity & value

DKSAM (which of these is considered the most “connected” of master data by many who use SAP?

Material Master (S/Material) because it is used across multiple modules

document flow

Traceability, error detection

internal controls

Prevents fraud, ensures valid transactions

systematic controls

Accuracy, consistency, compliance

access controls

Security, segregation of duties

audit trail information

Verification, reconciliation, audit readiness

Can FI documents ever be deleted in SAP? 

NO!   Only reversed! (this is a control in SAP!)

General accounting controls

Validates and enforces rules, prevents errors/fraud, ensures completeness and authorization

automatic account assignment

Automatically determines correct G/L accounts, posts transactions in real time, ensures consistency

SAP S/4 HANA

ERP system (backend, database + logic), Executes core business processes, Runs only on HANA, Functional and technical users manage business processes, Process transactions, analytics, reporting, Simplified data model (fewer tables, faster reporting), Real-time analytics and transactions

Fiori

User interface / UX layer, Displays SAP data and apps in a modern UI, designed to run on S/4HANA), End users interact with SAP through apps and tiles, Improve usability and accessibility of SAP applications, Focus on user experience, Web-based apps, mobile-ready, simple tiles and dashboards, Provides role-based access