OrgMan - Staffing

8 steps in staffing procedure

• Human Resource planning

• Recruitment

• Selection

• Orientation

• Training Development

• Performance Appraisal

• Employment Decision

• Separation

Job Analysis

foundation of staffing, it refers to the collection and analysis of all relevant information and facets about a job that is done in a systematic and orderly manner.

Job Description

is a formal statement of the relevant tasks, duties, and responsibilities that a job entails.

Job Specification

lists the qualifications needed for the job, such as skills, education, experience, and personality.

Human Resource Planning

it is a process by which managers hire, in a timely manner, the right number of people with appropriate qualifications who would capably help carry out the organizational plan.

Human Resource Management Planning Process

• Analyzing the current manpower inventory

• Making future manpower forecasts

• Developing employment programs

• Design training programs

Recruitment

it is the process of getting and attracting a pool of qualified applicants to fill a vacant job position.

Considerations in hiring policy

• Hiring regular employees

• Hiring full time or part-time employees

• Hiring through an independent contractor or an employment agency

Hiring regular employees

employment opportunities to all

Hiring full time or part-time employees

Contractualization

Recruitment Process

• Advertise Job Vacancy

• Screen Applicants to create short-list of candidates

• Conduct a background check

• Contact Potential candidates for preliminary interviews

• Refine the short-list of applicants

Two types of Recruitment

• Internal Recruitment

• External Recruitment

Internal Recruitment

giving priority to applicants from current personnel of the organization

Methods or sources of Internal Recruitment

• Transfer

• Promotion

• employee referrals

• former employees

External Recruitment

means opening the job to applicants from the outside of the organization

Sources or channels of External Recruitment

• media sources

• schools

• internet

• company website

• labor unions

• employment agencies

Selection

is defined as the process of choosing the individual to hire from a pool or short-list of job applicants. Whether the applicants is hire or not hire.

Selection Process

• Conduct further interviews (Situational and Behavioral Interview)

• Administer employment tests (Written test - Reliability, Validity, Actual Demonstration, Medical Examination)

• Offer to hire the chosen applicant

Training

process of developing and improving the skills, flexible and adaptable

Acculturation

adaptability to the organizational structure

Purpose of Training

• to orient new employees in the workplace

• to develop the skills of employees

• to enhance teamwork in job (team building)

Employee Orientation Programs (Induction Training)

first part of the overall training program for employees

Team building program

• to develop team spirit among employees

• to promote group camaraderie and a greater sense of belongingness in the organization

Orientation programs

aim to introduce the new employee to the job setting

Skills Training and Competency Enhancements Programs

this training is focus on enabling employees to learn the necessary skills required to perform a job or enhance competencies to achieve higher work performance

Types of Trainings

• Employee Orientation Programs (Induction Training)

• Skills Training and Competency Enhancements Programs

Coaching

one-on-one training wherein an experienced person provides professional advice to another person to improve latter’s work performance

Mentoring

another form of coaching wherein a more senior or more experienced staff or manager gives regular training or learning advice to a younger or less experienced staff in the workplace

Career Development

Is a continuing  process of developing the career of a personnel within a company

Succession Planning

is the process of identifying and developing the potentials of internal staff to fill leadership positions in the company

Purpose of Succession Planning

• to facilitate transition when an employee leaves

• to assist high potential employees in their career planning and development needs

Compensation Policy

is a set of general guidelines established by a top management of a company in paying and rewarding employees for the work they rendered

Management considerations in setting Compensation policy

• Economic

• Fairness

Equity Theory of Motivation

view that workers compare their work inputs and compensation rewards with that of people’s work inputs and compensation rewards

Types of Employees Equity Perceptions regarding compensation

• Internal Equity

• External Equity

• Individual Equity

Internal Equity

employee perceives fairness in pay differentials among the different jobs within their organization

External Equity

perceives fairness in his or her compensation relative to others holding the same or comparable jobs outside the organization

Individual Equity

employee perceives fairness in pay differentials among coworkers holding identical jobs within their organization