Project Management Overview

A set of vocabulary flashcards based on key concepts from project management lectures.

Functional Manager

Oversees departments within an organization.

Project Manager

Leads cross-functional teams to achieve project goals.

Key Questions for PMs

What needs to be done? When must it be done? What resources are needed?

Career Path of PMs

Often begins in technical roles and progresses to broader leadership roles.

Challenges of a PM

Includes resource acquisition, motivation, navigating team dynamics, and handling trade-offs.

Team Building

Involves selecting members with relevant skills and understanding the stages of team development.

Communication in Project Management

Essential for alignment and requires management support.

Negotiation Areas

Includes resources, goals, communication, and conflict resolution.

Traits of Great PMs

Include credibility, sensitivity, leadership, stress tolerance, and motivation.

Stakeholder Management

Identifying key stakeholders and securing commitment early in the project.

Conflict in Project Phases

Can arise from unclear goals, disputes, scheduling issues, and personality clashes.

Conflict Resolution Styles

Competing, Avoiding, Collaborating, Accommodating, and Compromising.

Principled Negotiation

Focuses on interests rather than positions, aiming for mutual benefit.

Functional Organizational Structure

Departments work independently under functional managers.

Projectized Organizational Structure

Teams report directly to the project manager.

Matrix Organizational Structure

Shares control between functional and project managers.

Project Management Office (PMO)

Enhances project standards, tools, and overall results of project management.

Monitoring & Controlling

Involves continuous tracking of performance and making adjustments as needed.

Plan-Monitor-Control Cycle

Iterative loop guiding project actions based on performance feedback.

Audit Report

Compares actual performance with planned and highlights any deviations.

Types of Project Closure

Includes Extinction, Addition, Integration, and Starvation.

Benefits Realization

Occurs after closure, confirming whether the project’s expected benefits are achieved.