Applied Productivity Tools Flashcards

This flashcard set aims to reinforce vocabulary and key concepts learned in the Applied Productivity Tools course.

A computer program or device that provides for input, editing, formatting, and output of text.

Word Processor

A feature that saves the document automatically at a specified interval.

AutoSave

A feature in MS Word that allows you to create documents that have the same content but different recipients.

Mail Merge

A collection of data that will be merged into a document, such as a list of names and addresses.

Data Source

The section in productivity software that contains options for adding elements like images or charts.

Insert Tab

A link that redirects to another location, often used in presentations to connect slides or external resources.

Hyperlink

A feature that allows you to record repetitive actions in software, automating tasks.

Macros

The specific arrangement of words and symbols in a formula that the program can understand.

Syntax Function

Joint Photographic Experts Group format, supports 16.7 million colors and is commonly used for photographs.

.jpg/.jpeg

Graphic Interchange Format, supports simple animations and transparency but limited to 256 colors.

.gif

Portable Network Graphics, supports transparency and a greater range of colors compared to .gif, but not animation.

.png

The space between the margin and the text, used to format documents.

Indentation

A toolbar interface in applications that organizes commands and features into tabs.

File Ribbon

Ctrl + A, a command that selects all content in a document or window.

Select All Shortcut

Ctrl + B, a command used to make selected text bold.

Bold Text Shortcut

Ctrl + C, a command that copies the selected text to the clipboard.

Copy Text Shortcut

Ctrl + V, a command that pastes text from the clipboard into the document.

Paste Shortcut

Ctrl + X, a command that removes selected text and copies it to the clipboard.

Cut Shortcut

Ctrl + Z, a command used to reverse the last action performed.

Undo Action Shortcut

Ctrl + Y, a command that re-applies the last action that was undone.

Redo Action Shortcut

Ctrl + E, a command that centers the selected text in the document.

Align Text Center Shortcut

The suffix at the end of a filename that indicates the file format.

File Extension

A default image placement setting in documents, where text flows around the image.

In Line with Text

An image placement setting that allows text to wrap around the image in a square pattern.

Square Image Placement

An image setting where text hugs the shape of the image closely.

Tight Image Placement

An image setting that enables text to flow tightly around the contour of the image.

Through Image Placement

An image setting that separates text vertically from the image.

Top and Bottom Image Placement

A setting that places the image behind the text in the document.

Behind Text Placement

A setting that allows the image to overlay the text in the document.

In Front of Text Placement

The process of generating a summary of sections in a document, usually found at the beginning.

Creating Table of Contents

A list of sources cited in a document, typically found at the end.

Bibliography

A section in MS Word that provides tools for managing citations and bibliographies.

References Tab

References to sources used in research or writing.

Citations

Ensuring that the presentation is easily understandable, using readable fonts and sizes.

Clarity in Presentations

Keeping the content straightforward, avoiding clutter and complex designs.

Simplicity in Presentations

Graphics, images, and charts used in presentations to enhance understanding.

Visuals in Presentations

Maintaining uniform design and style throughout the presentation.

Consistency in Presentations

Using differing colors between text and background to ensure readability.

Contrast in Presentations

Programs designed to create slideshows and presentations, such as Microsoft PowerPoint.

Presentation software

A sequence of slides that presents information in a visual format.

Slide Show

Inserting files from other sources (like Excel) directly into a presentation.

Embedding Objects

A pre-designed document or presentation format that can be filled in by the user.

Template

A graphical representation of information or ideas, often used in presentations.

Smart Art

Visual representations of data used to convey information clearly.

Graphs

Graphs that represent data visually, making complex information easier to digest.

Charts

An image captured of the computer screen at a given moment.

Screenshot

Images, charts, or other multimedia elements that enhance documents.

External Materials in Word Docs

A single page in a spreadsheet program where data is entered and manipulated.

Worksheet in Spreadsheets

The intersection of a row and column in a spreadsheet, used to hold data.

Cell in Spreadsheet