HOSA Parliamentary Procedure Practice Test Answers

What is the name given to the tradition of rules and customs formed by centuries of trial and error to deal with meeting problems?

Parliamentary procedure

Groups that meet to decide on action to be taken are known as

Deliberative assemblies.

The person chosen to preside over a meeting:

Keeps order in the meeting

The minimum number of members who must be present for a meeting is called:

The quorum.

Which items may be found in the standard order of business?

Approval of minutes, reports, and new business

What does the chair say after the secretary reads the minutes? (

"Are there any corrections to the minutes?"

When the draft minutes are sent to everyone before the meeting:

They do not have to be read unless a member insists.

What does the chair say when there are no (or no more) corrections to the minutes?

If there are no (further) corrections, the minutes are approved.

When a report is given in the meeting:

Any recommendations are considered at the end of the report

Unfinished business on the agenda is:

Another name for old business.

. How can a group use an agenda that is different from the standard order of business?

The agenda must be adopted by the group at the start of the meeting

What does the chair say when the meeting is done?

Is there any further business? Since there is no further business, the meeting is adjourned.

How is an item of business proposed in a meeting?

Make a motion.

In order to speak in a meeting, you should:

After the previous speaker finishes, stand and say, "Mr. or Madam President."

What do you say to properly make a motion?

I move that...

A second means:

The seconder wants the motion to be considered.

What is the next step after a motion is moved and seconded?

The chair states the motion

What are the two duties of the chair related to stating a motion?

Determining that the motion is in order and that it is clearly phrased.

What does debate mean?

Discussion on the merits of the motion (is the motion good or not).

What does the chair say when it appears no one else seeks recognition to speak?

"Are you ready for the question?" or "Is there any further debate?"

If there is no further debate, what does the chair say?

"The question is on the adoption of the motion that ..."

Which of the following is the correct form to announce the result of a vote?

The ayes have it and the motion is adopted.

How many times may a member speak in debate on any debatable motion on the same day?

Two times

How long may a member speak each time he has the floor?

Ten minutes

Who has preference in recognition?

The person who made the motion.

In debate, a member's speech must relate to the motion under discussion; therefore, the remarks must be:

Germane

In order to avoid personal attacks in debate, rules of debate require:

All speaking is directed to the chair.

What vote is required to change the limits of debate?

Two-thirds vote.

The following is true of the motion to limit or extend limits of debate:

It is not debatable and can be amended.

The motion to close debate immediately is the motion for:

Previous question.

1. If a member calls out "Question!" or "Vote!" without seeking recognition from the chair:

Should explain that this is out of order if another member is speaking or seeking recognition.

When you want to modify or change the meaning of a main motion, it is called:

An amendment

What happens next when an amendment is adopted?

The main motion as amended may be debated and amended further

What are the three methods of simple word amendments?

Insert or add, strike out, and strike out and insert.

What is a substitute amendment?

It strikes out and inserts a paragraph.

What is a secondary amendment?

An amendment to the amendment.

An amendment must be:

Germane to the motion it amends.

The basic rule is after the group has voted that certain words shall or shall not be part of a motion:

Another amendment that raises the same question of content and effect cannot be offered.

If you want to put off taking a vote on a motion, you can:

Make a motion to postpone to a certain time.

If you have a motion to postpone to a certain time pending:

You can only debate whether or not to postpone.

How long can a motion be postponed?

Until the next regular meeting held by the third month following the present month.

The motion to send a motion to a committee for further study or redrafting is called the motion to:

Commit or refer

Which motion requires a majority vote?

Commit or Refer

Which type of committee has continuing existence and function?

Standing committee

Which type of committee is appointed for a specific task and goes out of existence when the task is completed?

Special committee

Which of the following statements is true about the motion to commit or refer?

The motion to commit is debatable and amendable

How are standing committee members chosen?

The method is usually established in the bylaws of the organization

How are special committee members chosen?

They are always appointed by the presiding officer

Who may make the motion to reconsider?

A member who voted on the winning side.

When can the motion to reconsider be made?

On the same day, only if the original motion is made in a regular meeting.

What is the correct language to make the motion to reconsider?

"I move to reconsider the vote on the motion to hold a seminar in May. I voted for the motion."

. If the motion to reconsider is adopted, what happens next?

The original motion is back before the assembly just as it was before the original vote was taken.

The motions to rescind or amend something previously adopted are like main motions, except:

A two-thirds vote or a majority of the entire membership is required to adopt them if previous notice is not given.

The purpose of requiring previous notice for certain motions or actions is to:

Alert members ahead of time that a certain motion will be made.

Is it permitted to make a motion again if it was defeated during the current meeting?

It can be made again at the next meeting

More than half of the votes cast by persons entitled to vote, excluding blanks and abstentions, at a regularly called meeting is called:

Majority vote

What is a plurality vote?

The largest number of votes when there are three or more alternatives.

In which of these circumstances is a two-thirds vote required?

To close debate or extend limits of debate.

To act on routine matters without putting the motion to a vote is called:

Unanimous consent.

When the phrase "a majority of the entire membership" is used, what does the phrase "the entire membership" mean?

All members of the voting body, whether present or not

What does the chair say when seeking unanimous consent?

Is there any objection to ... ?

When should a member refrain from voting?

When he has a direct personal or monetary interest not common to other members.

Why should the chair appear to be impartial?

So members will feel confident they will receive fair treatment.

When may the chair vote?

When the vote is by ballot.

When a vote that requires a majority vote results in a tie:

The motion is lost.

When a member reasonably doubts the announced result of a vote, he may

Require the vote be retaken as a standing vote by calling out, "Division."

What should the chair say to take a standing vote?

"Those in favor of the motion will rise. (Pause) Be seated. Those opposed will rise. (Pause) Be seated."

When may a vote by show of hands be taken?

In a small group.

When should a vote, other than a ballot vote, be counted?

When the chair is uncertain about the results or when the group directs it

When is a ballot vote conducted usually?

In elections and when it is desired to have a secret vote.

What is the tellers' job?

To distribute, collect, and count the ballots.

A tellers report for an election should contain the following information:

Number of votes cast and the names of those who won the election

. Who announces who or what has won a ballot vote?

The president

What should be done if no one receives a majority of the votes in an election?

Take another ballot with all candidates on the ballot.

What are the two most common means of nominating candidates for office?

Nominations from the floor and nominations by nominating committee.

How are nominations from the floor made?

A member rises and states, "I nominate Mr. X." There must be a second

How are nominations from the floor closed?

The chair says, "Are there any further nominations? (Pause) If not, nominations are closed."

How should nominating committee members be chosen?

By election.

If there is only one candidate and the organization's bylaws require a ballot vote for an election:

The chair may declare the nominee elected by acclamation.

Write-in votes may:

Be cast only for persons who are nominated.

During an election, if a newly elected candidate is absent, when is the election final?

When the chair notifies the candidate who previously consented to serve and he consents.

When does a candidate take office?

When he or she is installed unless the bylaws specify another time.

Place the rules governing an assembly in order from highest to lowest, with the highest first and the lowest last.

• Law.

• Corporate Charter.

• Bylaws or Constitution.

• Special Rules of Order.

• Parliamentary Authority.

• Standing Rules.

• Custom.

If a federal, state, or local law conflicts with an organization's rules:

The law supersedes any conflicting provision in the organization's rules

The highest level of rules contained in a document of the organization is called:

Bylaws

When a group needs to vary the rules from those in the parliamentary authority:

It may adopt special rules

. What are the rules relating to administrative details called?

Standing Rules

What should be done if a custom conflicts with a rule of the organization?

Follow the written rule.

Whose duty is it to make sure the rules are followed?

The chair

How does a member call attention to the chair when a rule is being violated?

Stand, be recognized by the chair, and state, "Point of order."

What does the chair say when a point of order is raised?

"The member will state his point of order."

Who rules on a point of order?

The chair

What can you do if you disagree with a ruling by the chair?

Appeal (question chair's ruling as a whole) to the group as a whole.

How is a debatable appeal handled?

The chair may speak twice in debate, but members may only speak once.

What does the chair say to put an appeal to the vote?

"Shall the decision of the chair be sustained?"

What motion should you make when you want to do something the rules do not permit?

Move to suspend the rules.

How does a member ask a question about the rules and how they apply?

Make a parliamentary inquiry.

When may you interrupt a speaker for a parliamentary inquiry?

At any time

What do you say when you move to suspend the rules?

"I move to suspend the rule to let the member speak for a third time."

Who provides advice to the presiding officer on conducting the meeting according to the rules?

The parliamentarian