WEEK 3: ORGANIZING AND STAFFING

Is a management function that provides the relationship between the people and their duty to fulfill organizational goals

Organizing

Is considered as the samahan and happens because of a common interest

Organization

This is a self-contained collection of interacting interdependent components that work together for a common cause

Organizational System

What are the 3 functions of an organizational system?

1. Input Mechanism

2. Transformation

3. Output Mechanism

This type of functional organizational system is where we acquire resources and it acts as the foundation or puhunan for the organization 

Input Mechanism 

This type of functional organizational system is where we transform the resources we have acquired from the input into something 

Transformation 

This type of functional organizational system is where after the transformation process, this is where we give out the services we have produced 

Output Mechanism 

What are the 3 characteristics of an organization?

1. Clearly Defined Boundaries 

2. Stability and Equilibrium 

3. Self-Regulation 

What are the 2 organizational forces influencing a manager’s job?

1. External Environment of an Organization

2. Internal Culture of an Organization

What are the factors under external environment of an organization?

1. General Economic Condition

2. Laws and Regulation

3. National and Local Customs

4. Transportation Routes

This factor under external environment of an organization talks about:

When the inflation is high and things are expensive, your products may not be as affordable 

General Economic Condition

This factor under external environment of an organization talks about:

Compliance with the local, national, and international laws 

Laws and Regulation

This factor under external environment of an organization talks about:

Related to cultural norms and societal values 

National and Local Customs 

This factor under external environment of an organization talks about:

Where we consider the logistical aspects 

Transportation Routes

What are the factors under internal culture of the organization?

1. History

2. Lifestyle 

3. Images 

This factor under internal culture of the organization talks about:

If the history of the workplace is good, it motivates you to have a better performance 

History 

This factor under internal culture of the organization talks about:

Is the work-life balance and well-being nurtured by the organization? then it makes you feel motivated to work 

Lifestyle 

This factor under internal culture of the organization talks about:

If the branding and reputation of the company is good, it motivates you to go to work 

Images 

This is a group that includes lines of communication, channeling of authority, span of control, and decision making 

Organizational Structure 

What are the types of organizational structure?

1. Flat

2. Pyramid

3. Bureaucratic/Line/Hierarchal 

4. Shared Governance 

What type of organizational structure is:

• Decentralized

• Wide span of authority

• The lower management also participates

• Everyone has an opinion, has a say 

Flat

What type of organizational structure is:

• Centralized 

• Managers have full authority 

• Everyone does what the manager requests with no second thoughts

Pyramid

What type of organizational structure is:

• Oldest and simplest form 

• Rule-centered 

• Downward communication

• Similar to pyramid but they second-thought the request of the manager 

Bureaucratic/Line/Hierarchal 

What type of organizational structure is:

This is a combination of the flat and pyramid type

Shared Governance

What are the two forms of organization?

1. Formal Bureaucracy (Formal Groups)

2. Informal Groups 

This form of an organization is where:

• Lines of authority are assigned by the owners of the organization

• Members know who they work with and who supervises them 

Formal Bureaucracy (Formal Groups)

This form of an organization is an:

• Alliance forms outside the boundaries 

• People with a common interest 

Informal Groups 

What are the two structural designs of an organization?

1. Design Element and Factors

2. Design Strategies and Models

This is a formal written presentation of the structural plans of an organization

Organizational Chart 

• This is the authority and responsibility going hand in hand 

• Ensures harmonious flow of organizational energy towards the completion of tasks and missions 

Power of Act

What are the three types and roles of authority?

1. Line Authority 

2. Staff Authority

3. Functional Authority 

What type of types and roles of authority is this?

Authority in taking a straight/direct route 

Line Authority 

What type of types and roles of authority is this?

Type of authority the personnel office exerts (indirect)

Staff Authority 

What type of types and roles of authority is this?

Exercises control within the boundaries of a professional’s speciality 

Functional Authority