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Project Management
Application of knowledge, skills, and techniques to project activities to meet project requirements
Project stakeholders
people involved in the project or those affected by its outcome
Project Management Knowledge Areas
Scope Management
Defining the work that must be done as part of the project and then controlling the work to stay within the agreed-upon scope
Schedule Management
Defining an achievable and acceptable completion date
Schedule Management Tasks
• Developing a workable project schedule
• Ensuring the timely completion of the project
• Identifying specific tasks
• Sequencing these tasks
• Estimating resources required
• Estimating elapsed time to complete each task
• Analyzing all data to create a project schedule
• Controlling and managing changes
Gantt chart
Graphical tool used for planning, monitoring, and coordinating projects
• Essentially a grid listing activities and deadlines
Work breakdown structure (WBS)
Outline of work to be done to complete the project
Cost Management
Developing and managing the project budget
Cost Management tasks
• Resource planning
• Cost estimating
• Cost budgeting
• Cost control
Quality Management
Set of activities designed to ensure that a project will meet the needs for which it was undertaken
Quality planning
determining which quality standards are relevant to the project
Quality assurance
evaluating the progress of the project on an ongoing basis to ensure that it
meets the identified quality standards
quality control
checking project results to ensure that they meet identified quality standards
Activities designed to identify, acquire, and manage resources for a project
Estimating resources required; acquiring equipment, materials, and staff; improving team communication and competencies; tracking team performance; and resolving team issues
Forming-storming-norming-performing- adjourning model
Useful model to describe how teams develop and evolve
Project steering team
Made up of senior managers representing the business and IS organizations
• Project champion
• Project sponsor
• IS manager
Communications Management
Generation, collection, dissemination, and storage of project information in a timely and effective manner
• Communications planning
• Information distribution
• Performance reporting
• Managing communications
Key stakeholders
Project steering team, the team itself, end users, and others who may be affected
Project risk
Uncertain event or condition that, if it occurs, has a positive or a negative effect on a project objective
Risk management
Deliberate and systematic process of risk management to identify, analyze, and manage project risks
Procurement management
Activities related to acquisition of goods and/or services for a project from sources outside the performing organization
• Plan purchase and acquisition
• Plan contracting
• Request seller responses
• Select seller
• Contract administration
• Contract closure
Make-or-buy decision
Comparing pros and cons of in-house production versus outsourcing of a given product or service
Contract
legally binding agreement that defines terms and conditions of the buyer- provider relationship
Types of contracts
• Fixed-price contract
• Cost-reimbursable contract
• Time and material contract
Seven project management processes
• Developing the project charter
• Developing the project management plan that describes the overall scope, schedule, and budget for the project
• Directing and managing project execution by following the project management plan
• Managing project knowledge by using past projects and documenting new knowledge
• Monitoring and controlling the project work to meet performance objectives
• Performing integrated change control by managing changes that affect scope, schedule, and/or cost
• Closing the project successfully by gaining stakeholder and customer acceptance
Stakeholder management
Identifying, engaging, and communicating with all the people, groups, or
organizations who are or could be impacted by a project
• All stakeholders must be identified
• Level of stakeholder engagement must be known and planned for
• Level of engagement must be managed
• Levels of engagement must be monitored
Note
Flashcard