Unit 4: Management Functions: Organizing

These flashcards cover key vocabulary related to the nature of organizing, management functions, and organizational structures.

Organizing

The process of identifying and grouping work to be performed, defining and delegating tasks, and establishing connections among people to ensure efficiency.

Nature of Organizations

Characteristics that define an organization, including the involvement of people working toward common goals.

Principles of Organizing

Guidelines that help ensure effective organization within a management framework.

Importance of Organizing

Crucial for providing structure, facilitating administration, and ensuring resource efficiency.

Steps of Organizing

Processes that include identification of work, grouping activities, assigning duties, and establishing relationships.

Division of Labor

The principle stating that tasks should be divided among employees based on their specialization.

Authority

Legitimate power assigned to a manager to make decisions and issue orders.

Chain of Command

The hierarchy of authority that dictates how decisions are communicated within an organization.

Delegation

The transfer of authority and tasks from a manager to subordinates to improve efficiency.

Span of Control

The number of employees directly reporting to a manager, which can be wide or narrow.

Identification and Division of Work

The first step in organizing that involves determining what activities will be performed.

Departmentalization

Grouping similar activities into departments or divisions.

Assignment of Duties

Specifying roles and tasks to individuals based on their skills and knowledge.

Establishment of Working Relationships

Creating a system of clear communication for roles and responsibilities within the organization.

Dynamic Personality of Organizations

The capacity of an organization to adapt and change in response to external conditions.

Communication and Coordination

Essential processes for effective teamwork within an organization.

Centralization of Authority

Refers to the concentration of decision-making power at the top levels of management.

Specialization

The division of tasks to promote efficiency and productivity within the organization.

Efficiency

Achieving maximum productivity with minimum wasted effort or expense.

Effectiveness

The degree to which objectives are achieved and targeted problems are solved.

Managerial Functions

Key responsibilities of managers, including planning, organizing, leading, and controlling.

Organizational Goals

The intended outcomes that an organization aims to achieve.

Vision and Mission Statements

Formal summaries that convey an organization's purpose and primary objectives.

Task Assignment

The process of allocating tasks based on skills and resources appropriate for completing the job.

Coordination

Arranging different elements of a complex activity to ensure they work together.

Workflow

The sequence of processes through which a piece of work passes from initiation to completion.

Organizational Structure

A system that outlines how activities are directed to achieve goals.

Culture,

Shared values, beliefs, and practices that shape an organization's environment.

Formal Authority

Authority that is officially sanctioned and recognized by the organization's policies.

Unity of Command

A principle stating that an employee should report to only one manager.

Scalar Chain

The line of authority within an organization that extends from top management to the lowest ranks.

Organizational Chart

A visual representation outlining the structure of an organization and the relationships between employees.

Resource Allocation

The process of assigning and managing assets in a manner that supports an organization's strategy.

Operational Efficiency

The ability to deliver products or services to customers in the most cost-effective manner.

Teamwork

Collaborative efforts of a group to achieve a common goal.

Organizational Behavior

The study of how people interact within groups in a formal organization.

Leadership Styles

The different approaches to leading and managing teams or groups of people.

Change Management

The process, tools, and techniques to manage the people side of change to achieve a required business outcome.

Strategic Planning

The process of defining an organization’s direction and making decisions on allocating resources.

Human Resource Management

The strategic approach to managing an organization's most valued assets—its people.

Performance Management

The process of ensuring that a set of activities and outcomes are aligned with an organization's objectives.

Conflict Resolution

The process of resolving a dispute or a conflict.

Motivation

The process that initiates, guides, and maintains goal-oriented behaviors.

Task Interdependence

The degree to which tasks rely on one another to complete the work.

Feedback

Information received about performance or behavior that can guide future actions.

Continuous Improvement

Ongoing effort to improve products, services, or processes.

Work Culture

The values, behaviors, and shared vision that contribute to the environment of an organization.

Stakeholder Engagement

Involving individuals or groups who have an interest in the outcome of a project or decision.

Resource Management

The efficient and effective deployment of an organization's resources when they are needed.