Key Business Documents

Business Documents

Contain important information key to creating an organization's accounts and tracing all transactions.

Letter of Enquiry

A document sent by a buyer to several suppliers enquiring about prices and terms.

Quotation

A document that provides prices, VAT rates, trade discounts, cash discounts, and terms and conditions.

Order

A document completed by the buyer to place an order for specific quantities and models.

Delivery Docket

A document signed by the recipient upon delivery, serving as proof that the goods were received.

Invoice

A bill sent by the supplier showing costs owed by the buyer, including terms and discounts.

Credit Note

A document sent to correct an overcharge or compensate for returned goods.

Debit Note

A document used when the buyer has been undercharged, mirroring the layout of a credit note.

Statement of Account

A summary listing all transactions between seller and buyer over a period, including invoices and payments.

Payment

The process by which a buyer pays a seller using various methods such as cards, electronic transfers, or cash.

Receipt

A document issued to the buyer as proof of purchase after payment has been received.