Applied productivity tools

Mail Merge

a useful tool that allow you to produce multiple letter labels envelope name tag and more using information store in a list database or spreadsheet

two component of mail merge

form document, data file

Step 1

choose the type of document you want to create

Step 2

select use the current document, then click next: select recipients

Step 3

now you will need an address list to word can automatically place each other into the document. the list can be in an existing file, such as an excel workbook, or you can type a new address list from with the mail merge wizard

step 4

now you are ready to write your letter when it is printed, each copy of the letter will basically be the same; only the recipient data (such as name and address) will be different

Step 5

preview the letters to make sure the information from the recipient list appears currently in the letter you can use the left and right scroll arrows to view each document

Step 6

click Print... to print the letters