Effective Communication: Letter Application

(12-08-2025)

Introduction, Educational Background, Qualification, References, and Conclusion

Include the following 5 in a letter of application:

Introduction

Tell what position you are applying for and where you heard about the position.

Educational Background

Tell when you intend to graduate and what kind of education you have had.

Qualification

Mention any training you have received or any jobs you have had which qualify you specifically for the position.

References

List the names and addresses of at least two people willing to write about your character and abilities only if the company desires references.

Conclusion

Express your willingness to come for an interview so that your potential employer can talk with you personally, tell where and when you can be reached.

Neatness and correctness, tone, pertinence, and effectiveness

4 ways to rewrite and edit your letter

Neatness and Correctness

A letter containing errors in form, misspellings, or typographical errors creates a bad impression.

Tone

Be dignified but not stilted; be interesting but not familiar…

Pertinence

The letter does not necessarily to have to be brief, but it must be to the point

Effectiveness

For every opening, there are many applicants; your letter must convince the employer that you are the best choice and that it would be to his advantage to hire you