Domain 1: Selection, Appraisal and Acquisition

appraisal

n.

the process of identifying materials offered to an archives that have sufficient value to be accessioned

the process of determining the length of time records should be retained, based on legal requirements and on their current and potential usefulness

the process of determining the market value of an item

macroappraisal

n.

an analysis of the functions of an organization to determine the relative importance of those activities and set priorities for documentation

functional analysis

n.

a technique for appraising and processing materials based on the relative importance of the activities performed within an organization

acquisition

n.

materials physically and officially transferred to a repository as a unit at a single time

the process of seeking and receiving materials from any source by transfer, donation, or purchase

selection

n.

the process of identifying which records to retain because of their enduring value

deaccessioning

n.

the process by which an archives, museum, or library permanently removes accessioned materials from its holdings

v. to remove archival resources from intellectual and physical custody

accessioning

n.

the materials physically and officially transferred to a repository as a unit at a single time

an acquisition

v. to take intellectual and physical custody of materials, often under legal or policy authority(View Citations)

documentation strategy

n.

a methodology that guides selection and assures retention of adequate information about a specific geographic area, a community, a topic, a process, or an event that has been dispersed throughout society

collecting policy

n.

guidelines outlining the scope and selection of materials that support a repository’s mission

enduring value

n.

the usefulness or significance of records based on the information they contain that justifies their permanent or ongoing preservation

retention schedule

n.

a document that identifies and describes an organization’s records, usually at the series level, and provides instructions for the disposition of records throughout their life cycle