Week 3 - The Project Management Office Human Capital (Resource) Management

What is a Project Management Office? What does it do?

A ___ is a group or department within a buisness that defines and maintains standrads for project management within the organization. It ensures orihects are ryb ub a repeatable, standardized and efficinent manner

What 3 elements does a Project Managemetn Office keep for project execution?

A ________ Management _________ keeps

-documetation

-guidance

-and metrics

, all for_______ execution

Why do you need a PMO?

• if

• Projects do not meet deadlines

• Projects go over budget

• Projects are not aligned with business goals

• there is no standardized process

Mature PMOS can provide… GTRDsT

Green Trains Rail DudeS Tragically.

____ PMOs provide:

• Governance

• Transparency

• Reusability

• Delivery Support

• Traceability

PMBOK defines 3 Types of PMOS - what are they?

1. Supporting _____ Management Organizations

2. Controlling _____ Management Organizations

3. Directive ______ Management Organizations

This type of PMO, identified by Gartner, is great for organizations with distributed, business centric project ownership. It takes a broad view and enabling approach with a project status dashboard.

the Activist PMO, identified by _______ is great for organizations with distributed,____ centric project ownership. It takes a ______ view and enabling approach with a project status dashboard.

The _____ PMO, as defined by Gartner, is best used in an organization where doucmentation, processes and procedures are lacking or inconsistent. The PMO will establish standard practices to measure project performance.

The Compliance _____ , as defined by Gartner, is most suitable for organizations where ______, processes, and procedures are lacking or _____ . The PMO will establish ______ practices to measure project performance.

The ____ PMO, as defined by Gartner, is the most common style at 40% of PMOs. the PMO plans and controls the tactical execution. Project Managers manage their projects, proactively make decisions and escalate problems.

The Delivery PMO (project delivery PMO), as defined by Gartner, is the most common style at ___ of PMOs. the PMO plans and controls the ____ execution. Project Managers manage their projects, proactively make decisions and ____ problems.

The ___ PMO, as defined by Gartner, is used when project managment maturity levels are low and organizations depend on the skills of key performers to get work done. The goal is to reduce this dependency and establish reliable processes for project tracking and reporting.

The Centralized PMO, as defined by Gartner, is used when project managment maturity levels are ___ and organizations depend on the ___ of key performers to get work done. The goal is to reduce this _____ and establish reliable processes for project tracking and reporting.

What Project Managment Methodology should be used to increase control during each phase of a project, but is inflexible to changes?

The Waterfall method will increase controle during each ___ of a project but is ________ to changes.

The Hyrbrid PMO approach is a combination of what methods?

The _____ PMO approach is a combination of Waterfall and Agile. This is the professor’s favorite.

This ____ PMO method applies to projects that require speed, flexibility and continuous ____ of product to the customer in short delivery cycles.

The Agile PMO Method applies to projects that require ____, ____ and continous delivery of product ot the customer in ____ delivery cycles

This PMO Method is based on the formation of player in a game of rugby. It is best used with groups that have challenges prioritizing work, with deliverables due every 30 days, to increase ______

Scrum is based on the formation of player in a game of ____. It is best used with groups that have challenges ______work, with deliverables due every __ days, to increase productivity.

This PMO Method is used to improve processes by getting rid of defects, or a product/service that does not conform to specifications.

Six Sigma is a methodology used to improve ______ by getting rid of _____, or a product/service that does not conform to ____.

This PMO Methodology is from the UK that is structured around 7 principles, 7 themes, and 7 processes

PRINCE2 is a PMO Methodology from the UK that is structured around 7 _____, 7 ____, and 7 ____, providing a framework for efficient project management.

This PMO Method works backward form the end goal, starting at the deliverables, and uses past experience to map out the tasks required to complete the project.

Critical Chain Project Managment ( a PMO Method), works backward form the end goal, starting at the deliverables, and uses past experience to map out the tasks required to complete the project.

What is the Enterpise Project Office Structure?

The ____ Project Office _____ has components to ensure effective operations, connect upstream and downstream activities to business demand, organizational and technical support through change management

-Scope + Mission

-Organization

-Roles and Responsibilites

-Tools

-Touchpoints

-Processes