Information Management & Business Software Business Administration Core Vocabulary (6)

Application Software

Programs designed to help users perform specific tasks such as word processing or spreadsheets.

Artificial Intelligence (AI)

Technology that allows computers to perform tasks requiring human-like thinking, such as pattern recognition or decision-making.

Attachment

A file sent along with an email message.

Backup

A copy of data stored separately to prevent loss.

Bandwidth

The amount of data that can be transmitted over a network at one time.

Big Data

Extremely large datasets analyzed to reveal patterns or trends.

Browser

Software used to access the internet (e.g., Chrome, Safari).

Cloud Computing

Storing and accessing data and software over the internet instead of a local computer.

Computer Network

A system connecting multiple computers to share information and resources.

Computer Security

Protecting computers and data from unauthorized access or damage.

Cookie

A small file stored on a device that tracks website activity or preferences.

CRM (Customer Relationship Management) Software

Software used to track customer interactions, sales leads, and preferences.

Cybersecurity

Protective measures used to safeguard digital information from attacks.

Data

Raw facts or figures that are processed to become useful information.

Data Analysis

Examining and interpreting data to make decisions.

Data Encryption

Converting information into code to prevent unauthorized access.

Data Integrity

Accuracy and reliability of data throughout its lifecycle.

Data Mining

Analyzing large datasets to identify patterns and relationships.

Data Processing

Converting raw data into a more useful form.

Data Security

Protecting data against unauthorized use or corruption.

Database

An organized collection of information stored electronically.

Database Management System (DBMS)

Software used to store, modify, and retrieve data from a database.

Decision Support System (DSS)

Software that helps managers make decisions by analyzing complex data.

Download

To transfer data from the internet to a local device.

E-Commerce

Buying or selling goods and services online.

Electronic Data Interchange (EDI)

Computer-to-computer exchange of business documents in standardized formats.

Email

Electronic message sent between computers.

Encryption

Protecting data by converting it into a coded format.

Enterprise Resource Planning (ERP) Software

Integrated software that manages business operations such as finance, HR, inventory, and production.

Firewall

Security system that controls incoming and outgoing network traffic.

Hardware

The physical parts of a computer system.

Information System

A system that collects, stores, manages, and distributes information.

Information Technology (IT)

The use of computers and technology to manage information.

Intellectual Property Theft

Stealing copyrighted or proprietary digital work.

Intranet

A private internal network for an organization.

Inventory Management Software

Programs used to track stock levels, reorder needs, and inventory movement.

Malware

Malicious software such as viruses, worms, and spyware.

Network

A group of connected computers and devices that share resources.

Operating System (OS)

Software that controls computer hardware and runs other programs (e.g., Windows, MacOS).

Overhead Projector Software

Presentation software used to display visual information.

Password Protection

Security feature requiring a password to access information or systems.

PDF (Portable Document Format)

A file format that keeps document formatting consistent across devices.

Phishing

Fraudulent attempts to obtain sensitive information via deceptive messages.

Point-of-Sale (POS) System

Software and hardware used to process retail transactions and manage sales data.

Presentation Software

Programs like PowerPoint used to create visual slideshows.

Productivity Software

Tools that help users complete everyday tasks (e.g., Word, Excel).

Project Management Software

Software used to plan, track, and manage projects and tasks.

QR Code

A scannable code that links to digital information or websites.

Recordkeeping

Maintaining accurate and organized business records.

Remote Work Technology

Tools that allow employees to collaborate from different locations.

Scanner

A device that converts physical documents into digital files.

Software

Programs and applications that run on a computer.

Spreadsheet

Software (like Excel) used to organize, calculate, and analyze data in rows and columns.

Spyware

Software that secretly collects data from a user’s computer.

Supply Chain Management (SCM) Software

Software that manages product flow from suppliers to customers.

Telecommunications

Electronic transmission of information over distances.

Upload

Sending data from a device to the internet.

Virus

Malicious code that spreads and damages files or systems.

VPN (Virtual Private Network)

A secure connection that protects online activity and data.

Web Hosting

Service that stores website files and makes them accessible online.

Wi-Fi

Wireless technology allowing devices to connect to the internet.

Word Processing Software

Software used to create text documents such as letters and reports.