intro to event planning fbla

Name seven responsibilities of an event planner listed in the official industry definition of an event planning.

1) Budgeting
2) Establishing timelines
3) Acquiring Permits
4) Planning Food
5) Coordinating transportation
6) Developing theme
7) Arranging the activities

What are the two major sectors in which event planning is done?

1) Business Sector
2) Social Sector

What's one tool you can use to discover what planners in your area are doing?

Internet websites

True or False? Many planners choose to specialize in their area of expertise, and sometimes that choice is based upon where they live,

True

True or False? To be s successful event planner, you need to be an expert in all categories of events.

False

True or False? The type of job you have as an event planner will determine your event planning role.

True

Name five duties of an event planner.

1) Managing response cards and invitations
2) Helping clients choose a design for all printed materials
3) Developing themes and color schemes for event
4) Arranging transportation between two vendors
5) Choosing menus for buffet brunches or sit-down dinners for 100 guests

According to event planners Sojourner Augustine what's the job of an event planner?

Sojourner Augustine says that her role as an event planner is essentially managing what people want.

True or False? Event planners usually don't specialize in any one area.

False

True or False? Depending on the type of event. the event planner needs to be aware of any guest dietary restrictions.

True

name some things you should do to hone your skills as an event planner.

Find a mentor, secure " practice" clients, get feedback, do pro-bono events, learn to work with vendors, get connected with event- planning groups, pursue continuing education.

why is it important to build a reliable, compatible team of vendors?

Their performance will affect the overall quality of the event you're planning.

Explain what ISES is. How will being part of ISES benefit you as you start your event-planning career?

ISES is a highly regarded professional event-planning association. Not only does this group have monthly meetings with speakers, but they also have an annual conference you won't want to miss.

True or False? Once you land a job as an event planner, there is no need for continuing education.

False

Explain the difference between receiving certification and receiving a certificate.

a certification is a professional destination given by a trade Association, such as the convention Industry Council a certificate in event planning can be described as a sheet of paper you receive from a school when you complete an event planning program.

Name the three areas in which you can work any event planning and give an example of one event in each category.

1) corporate and business sector- Gathering
2) formal social event sector- Charity Functions
3) informational social event sector- Wedding

Why is it important to have a degree in a field related to event planning?

To increase chances of getting hired

What are two characteristics you need to posses to become a good planner?

Creative
Well- organized

How does wedding planning differ from planning for other events?

You work with individual client's demands and. wishes.

List Four titles that event planners may be called.

1) Meeting Planner
2) Event director
3) Meeting coordinator
4) Wedding planner

Why is wedding planning considered to be a separate niche in the event industry?

Weddings are very emotional events for clients and will involve more interpersonal negotiations than other events a planner coordinates.

Name two kinds of events that event planners coordinate and explain why you think you would do well at planning them.

Baby Showers- I would be good at this event because I've attended so many of them. I also think I would be good at baby showers because I love creating memorable and good atmosphere events.

Memorial Services- Like Baby Showers I have attended many of memorial services and different types of them to. I think I would be good at memorial services because I like creating events that are personal and memorable.

True or False? All of the events that planners arrange are festive ones.

False

Name three reasons a person might hire an event planner.

1) Not enough time
2) Enormity of planning tasks
3) Personal complications

True or false? The internet can be both a wonderful resource and a source of too much information that can overwhelm individuals who want to plan their own events.

True

how does an event planner help clients in regard to the event budget?

Create a budget that's realistic and achievable

True or false? The event planner should have nothing to do with a client's personal complication that might arise during the event planning process.

False

how can an event planner help a client streamline that event process?

The planner can listen to the clients wants and needs for the event and narrow down the options for each type of service needed. The client then has to choose from among only a short list of possibilities rather than convincible options. This keeps the client from becoming overwhelmed with too many selections to choose from.

T or F: 1. Most event planners are able to make major changes, like changing the venue, without informing the client beforehand.

False

Most event planners \____

a. recieve praise openly at events from client
b.are the host of the event
c. are in the background of an event working
d. are off of work the day of the event

are in the background of an event working

T or F: Most event planners hold the title "Event Planner

false

According to the Bureau of Labor Statistics, in 2016, the median income for a meeting and convention planner was \___________ annually.

a. $34,480
b. $47,350
c. $63,140
d. $83,030

$47,350

Event planners typically work \_____________

a. a set schedule
b. during normal business hours
c. only on the weekend
d. when business demands including days, nights, and weekends

d. when business demands including days, nights, and weekends

T or F: Most event planners enter the field by gaining experience through non-event planning positions then take on event planning duties.

true

One of the primary keys to securing gainful employment in the events industry is \____________.

a. education or formal training
b. on-the-job experience
c. the proper personality
d. excellent references from friends and family

b. on-the-job experience

T or F: One of the most important skills an event planner must possess is organization.

true

Event planning is a \_____________ that must be \_____________.

a. body of knowledge, studied in books
b. set of skills, practiced

b. set of skills, practiced

Event planning, as a career, falls into the \__________ industry.

a. Technology
b. Business
c. Service
d. Educational

c. Service

Successful event planners \___

exceed customer expectations

Something of value that must be exchanged in order to have a valid legal agreement.

consideration

Before hiring a vendor, you should obtain \_______ to avoid liability expenses.

proof of insurance, bonding, and other risk-management practices.

When an event planner creates a budget for an upcoming event they should \________.

slightly over-estimate expenses.

Pandemic \_____ relies on nonpharmaceutical interventions such as hand hygiene, travel restrictions, school closures, and social distancing.

mitigation

Buying insurance represents risk \_____.

management

Temporary food establishments operated in conjunction with a fair, festival, or community event are generally limited to \_____ consecutive days of operation.

14

This technique can help to reduce overtime by allowing staff to work at times convenient for them.

flexible work schedules

Workplace stress can be heightened when \_____.

no timeframe is set

An item-by-item sequence of events that will happen within an event.

run of show

Cities are more likely to host large conventions when they have \_____.

enough hotel rooms near the convention center

A private room where event VIP's or speakers can relax or meet with individual guests.

green room

The wedding cake for 150 guests cost $4,200. What was the cost per guest?

$28

Event planners who \_____ make the best salaries.

work in specialized industries

Vendors at a conference can \_____.

tear down their booth when the conference ends, or as agreed upon

factors pertaining to the influence of culture, social class, family, and reference groups

social

professionals hired from a private company to handle security

private security

a guide of principles designed to help professionals conduct business honestly and with integrity

code of ethics

the three most common technology costs to consider including in your concert event management budget include all the following except

ticketing, live-streaming, event app, computer

when closing out an event, full reports of all the following should be completed except

event design

a document that outlines all the event instructions and logistics that are needed to execute

BEO (Banquet Event Order)

Which of the following is not a key factor in determining pay rates for event staff?

perks

an organization that provides information such as events calendars, news, and a directory

convention and visitors bureau

Vendor management includes all of the following duties except:

assigning jobs, delivering the orders, managing relationships, ensuring payments are made

managing relationships

An event dress code that generally includes slacks, khakis, or a skirt with a dress shirt, blouse, or polo

business casual attire

an individual or company that sells goods or services to someone else in the economic production chain

vendor

individuals who plan conventions and conferences for organization

convention planners

Distributing social media \___ is one of the best ways to collect feedback from your customer in a short amount of time and...

survey

Factors that are individual characteristics and traits such as age, life stage, economic situations and personality

personal

a device that amplifies sound in one large area or throughout several rooms thru speaks so that messages can be shared

public address system

At an industry conference, which of the following knowledge traits is most important for the front staff:
marketing, tech, accounting sector

technology

When someone tries to perform two tasks simultaneously, switch from one task to another, or perform two or more tasks in rapid succession

multitasking

Which organization offers the Certified Meeting Professional (CMP) credential, a voluntarily certification for meeting and convention planner...

The events industry council,
meeting professionals unlimited,
the event planners group, or
meeting planners international

the events industry council

The process of identifying, assessing, and controlling threats to an organization's capital and earnings

risk management

the podium or tall stand with sloping top with a speaker or lecturer can use to place their notes, books and other material

lecturn

the businesses and individuals that provide goods and services to an organization...

vendor

something that incites action and motivation

incentive

generally, the biggest source of increased labor costs is

inaccurate schedules

a business contract by which you and another party agree to an exchange of goods and services for a specified amount of compensation

vendor contract

an expected guest who does not attend and hasn't advised the organizer or hotel

no-show

fire from the catering \____ is used to keep food items hot during the event

sterno

a legally binding document that explicitly lays out the terms and conditions of agreement between an event planner and their client

event contract

a clause used in contracts to say what happens in case of a natural disaster or other "Act of God" that prevents the venue from following

force majeure

a way of looking at your potential attendee's based on a common attribute such as age, gender, race...

demographics

the process of using business management and organizational skills to envision, plan, and execute social and business events

event management

the measure of the benefit gained from a product or service relative to the full cost of the item

value

a contract that protects event planners from a variety of mishaps in areas such as event cancellation, injuries, defamation

event insurance

which of the following is not a common high end cost to consider when putting together your conference event budget

photo booth, staffing, av, venue

photo booth

calculated by dividing the number of no-shows by total registrants for the event or conference

attrition

seats or a set of rooms set inside for group sale

block

refers to the number of people permitted in a building at one time to the building's floor space and function

occupancy load

Close out events with full reports of attendee counts, over/under budgets, and liabilities.

true, idk just met those things cuz it was on the test last time

the goal of event security is

prevention

B2B

business to business

RFP

(Request For Proposals) A company that requires engineering work to be done will generally publish an RFP. An RFP describes the work to be done and asks that interested engineers submit their proposals for doing the work.

a program that helps employees learn specific knowledge or skills to improve performance in their current roles

employee training

event planners determine budgets by

calculating cost of goods and services

individuals also organize annual conferences and trade shows for professional organizations and associations

associations planners

run of show

item by item sequence of events that will happen within an event

an easy to understand reason why a customer should buy a product or service from a particular business

value proposition

an account set up to which all charges for a specified group should be applied

master account

smart \___ practices can help employers manage staff needs, costs, customers, and employee needs

scheduling