General Order 18-009: Investigation/Disciplinary Procedures

A comprehensive set of flashcards based on General Order 18-009 concerning investigation and disciplinary procedures within the Chicago Fire Department.

What does General Order 18-009 redefine?

The Department's policy on investigation/disciplinary procedures.

Which General Order does G.O. 18-009 rescind?

General Order 13-011.

When did General Order 18-009 become effective?

Immediately upon its issuance on October 30, 2018.

What is the scope of G.O. 18-009?

It does not apply to conduct addressed in the City of Chicago Diversity and Equal Employment Opportunity Policy.

What types of complaints are covered under the City EEO Policy?

Discrimination, sexual harassment, other forms of harassment, and retaliation.

To whom can complaints related to EEO Policy be made?

CFD supervisors, CFD’s EEO Liaison, or the City of Chicago’s Department of Human Resources.

What is the role of the Internal Affairs Division (IAD) in investigations?

IAD may be involved in assigning or conducting investigations.

What is an Investigation Review Number (IR Number)?

A number used to maintain control of the disciplinary procedure.

What is the first step when an alleged violation occurs?

The accused will be verbally advised of the allegations and that an investigation will follow.

What must a supervisor do after an alleged violation is reported?

Obtain an IR Number by contacting the Internal Affairs Division.

What does Form #903 entail?

Allegations of Violations that must answer who, what, when, and where of the incident.

How long does the accused have to submit a written Statement of Facts?

Seventy-two (72) hours (or ninety-six (96) hours for EMS personnel).

What happens if the accused does not submit a Statement of Facts?

The investigation will proceed based on available information.

What must supervisors provide to each witness during an investigation?

A written statement using Form #2/2A.

What does the superior officer's investigation include?

Reviewing all statements and summarizing findings.

Who reviews the investigation file after the superior officer's report?

The appropriate Assistant Deputy Fire Commissioner, District Chief, or Deputy Chief Paramedic.

What is a Discipline Routing Sheet (Form #912)?

A cover page for the investigation file.

What must happen if the allegations are determined not sustained/unfounded?

Form #906 must be issued to the accused.

What documentation is required if allegations are sustained?

Charges must be prepared on Form #2A and served to the accused.

What is necessary for documenting charges served to an accused?

They must sign a Receipt of Charges (Form #913).

What documents must be included in the investigation file forwarded to the Discipline Officer?

Routing Sheet, Allegations of Violations, Statement of Facts, Witness statements, Charges/specifications.

What does the Discipline Officer check for in the investigation file?

Completeness and accuracy before determining discipline.

What recommendations might the Discipline Officer make?

Recommendations can include Forms #906 (unfounded/not-sustained), oral/written reprimands, suspension, or termination.

What happens during the Notification Review Procedure?

The accused is notified of contemplated discipline and allowed to rebut.

What must be prepared for initiating a suspension or termination?

A Personnel Action Request Form (Form #996/997).

What documentation is sent to the Fire Commissioner?

The investigation file for final discipline determination.

What should happen after the investigation file is closed?

All completed discipline files are forwarded to the Discipline Officer and retained by IAD.

What documents are listed for use in the disciplinary procedure?

FD #2/2A, FD #900 (Written Reprimand), FD #901 (Suspension Notice), etc.

What is the significance of understanding General Order 18-009?

All employees are responsible for being familiar with the order and its implementation.