MIDTERMS | Project Management (PS) | Advanced Systems Integration and Architecture

SAP Project Management or Project System (PS)

It oversees projects, tasks, and timelines while identifying critical paths, assigning resources, and tracking progress.

Projects

This master data details the project characteristics that include complexity, uniqueness, risk, goal-oriented, time restriction, cost, capacity, strategic meaning, and quality standards.

Customer Projects, Overhead Cost Projects, Investment Projects

Project types include (3): HINT: CP OCP IP

Projects

These are complex tasks found in several components of the SAP system such as Sales and Distribution, Controlling, Finance, and Materials Management.

Project Builder

is a SAP tool that allows users to edit projects quickly and efficiently. It is where all data is prepared using only one (1) transaction.

WBS Elements

It describes either a concrete activity or a sub-activity that can be further subdivided into work.

Work Project

It is a quantitative and qualitative description of an activity to be carried out in the project, such as the work to be done and the result to be achieved for a clearly defined task within the project.

Work Breakdown Structure

WBS refers to the _ __ ______.

Released, Unlocked, Technically Complete, Closed, Deletion Flag, Fully Invoiced

Possible status for WBS Elements include the following: HINT: R U TC C DF FI

Hierarchy Graphic

Consists of access sequences and relationships. It forms the basis for planning based on costs, revenues, payments, budgets, and schedules.

Hierarchy Graphic

It can be structured in functions, objects, and phases like conceptual design, overall planning, or permissions. Hierarchy Graphic allows the possibility to create access sequences in external processing and enable the change of internally processed activities to externally processed ones.

Activities

It can be linked together by relationships to establish a chronological order.

Network

The resulting arrangement structure is called a _.

Internally and Externally processed activities, General costs activities

The Project System distinguishes between the following activity types (2) : HINT: IAEPA GCA

German Standard DIN 69900

The ___ _____describes activities as “components of a process” with the following characteristics: Duration, Defined Start and Finish, Processed without Interruption, Needs for resources to execute them, Costs

Relationships

It describes the chronological sequence in a network plan order standard network. There can be dependencies of a technical or logical nature.

Normal Series, Start Series, Finish Series, Bounding Series

The relationships between activities in a project are defined by these sequence types (4): HINT: NS SS FS BS

Normal Series

from the end of one series to the beginning of another.

Start Series

from the beginning of one series to the beginning of another.

Finish Series

starting at the end of one series and going to the end of another series.

Bounding Series

from the beginning of one series to the end of another series.

Finish – Start (FS)

the relationship between the end of an activity to the beginning of the following activity. For example, in project development, the assembly activity cannot start before the production activity has finished.

Start – Start (SS)

the relationship between the beginning of an activity to the beginning of the following activity. For example, in project development, the component procurement process cannot start before the design activity has started.

Finish – Finish (FF)

the relationship between the end of an activity to the end of the following activity. For example, in project development, the work scheduling activity cannot be finished before the design activity has finished.

Start – Finish (SF)

the relationship from the beginning of an activity to the end of the following activity. For example, in project development, the start-up activity cannot be finished before the inspection activity has started.

Milestones

These are used to mark transitions between different phases or departments. In the project system, they can be used for additional tasks or functions. _ are created in the Project Builder.

Milestone Trend Analysis (MTA)

____ is a simple and effective method of controlling dates in a project. The milestone dates on different report dates are compared. In the graphical MTA chart, trends and delays are recognized immediately.

Activity Type

To cost networks, an activity type must be defined for internal processing and a formula key for calculating costs. When an activity type is entered, different costs for special qualifications or weekend work can be displayed.

Work

This is where the planned amount of work involved in the activity can be specified. For example, the engineering activity in hours or energy requirements in kilowatt-hours can be specified. Using the value for work and the formula for calculating capacity requirements entered in the work center, the system determines the capacity requirements during scheduling. Basic and forecast data for work in network activities can be entered.

Number of Required Capacities

This is where the capacity required to do the work in the activity can be specified. For example, two people or three machines. This number refers to the capacity category, which is entered on the scheduling screen in the work center.

Percent

With this value, the percentage of the work used in the activity is specified. The percentage is only used when the system can calculate duration, work, or the number of capacities using the calculation key. If a percentage is not entered, the system will assume 100%.

Calculation Key

Used for manually or systematically determining data for work, duration, and number of capacities required.

Project Planning, Project Execution, Project Closure

The SAP PS consists of three (3) processes: HINT: PP PE PC

Project Planning

A project planning board is used in Project Planning as a graphical interface for project creation and preparation. It can be used for termination, coordination of work, checking of capacity, and calculating costs.

Project Execution

It comprises several steps, such as the purchase process. When goods receipt of services is executed, times are recorded. With the execution of services, liabilities, and costs for items that were planned using Easy Cost Planning are entered.

Easy Cost Planning

It enables cost planning based on amounts and characteristics. It is executed on the project structure level. The main advantages are fast, easy, and arranged data acquisition.

Project Closure or Period Closing

In general, one time per period is executed in the background. To execute billing, rules are necessary.

Direct Settlement

Each object is settled directly to the external cost object (examples: cost center, profitability segment)

Multi-level Settlement

Individual objects in the project are settled to the higher-level WBS element first. It then settles the costs collected to the external receiver.

Information System

It is used to evaluate key performance indicators within a project. It provides the user with reports, graphs, and an overview of performance, schedule, and costs. Report types include Structure-based, Cost-oriented, Item Reports, and Summary Reports.