L9: PROJECT MANAGEMENT PLAN IN NURSING INFORMATICS

Project Management plan

systematic and organized process of managing and implementing projects toward completion; includes planning, organizing, managing activities and efforts

project

one-time activity with specific output/outcome

Program

ongoing process OR manages multiple projects

activity to manage number of multiple projects together

Project management plan

It keeps the team aligned on goals, responsibilities, schedule,

budget, communication, and quality expectations

Need

Clinical problem or service gap

Plan

Define scope, work, timeline, resources

Implement

Configure system, train users, test workflow

Evaluate

Measure outcome and improve process

Need

plan

implement

evaluate

What are the 4 key steps in project process ?

developing a project plan

implementation of the project plan

Project management includes ___________, which involves defining and confirming the project goals and objectives, how they will be achieved, identifying tasks and quantifying tasks and quantifying the resources needed, and determining budgets and timelines for completion

also includes managing the ____________, along with operating regular controls to ensure that there is accurate and objective information on performance relative to the plan and the mechanisms to implement recovery actions where necessary

1. have specific, time sensitive purpose

2. has beginning and finite end

3. Require resources

4. completed in a particular time

5. project team implements the project

WHAT IS A PROJECT

Initiation

Planning

Execution

Monitoring

Closure

PROJECT LIFE CYCLE In NURSING INFORMATICS (enumerate)

Initiation

identify problem, goals, sponsor, business case

Planning

cope, budget, timeline, governance, training plan

Execution

install system, redesign workflows, train staff

Monitoring

track milestones, issues, adoption, data quality

Closure

review outcomes, document lessons, transition to operations

• planning foundation

• control and measurement

2 Core components of the Plan

Good Governance

means clear decision rights, regular status review , change control and user representation

User Resistance

• poor adoption delays benefits

• training, champions , feedback loops

Risk 1

System Downtime

• interrupts documentation and care

• backup workflow and IT monitoring

Risk 2

Privacy / Security Breach

• threatens trust and compliance

• access control, audit trail, staff education

Risk 3

Inadequate training

• errors and low confidence

• hands on practice and super-user support

Risk 4

anticipate barriers before implementation starts

A strong plan ….

Project Outcomes

__________ should be measured with clear indicators before and after implementation

Project management plan

the roadmap for successful informatics initiative

scope, timeline, resources, communication, risk and evaluation

Plannin must cover ___________

Stakeholder engagement

essential for workflow fit and user adoption

Success

_______ is demonstrated by measurable improvements in documentation, safety, efficiecny, and satisfaction

support nursing care, not when nurses must work around it

REMEMBER?/

Technology succeeds when it