COSC 353 - EXAM 3

he who writes....

wins

communication model components:

source, symbol, receiver

examples of sources

Owner

Architect

Engineer

Subcontractors

Vendors

example of symbols

NTP

Meeting Minutes

RFI

Daily/monthly reports

Diaries

Progress Photos

Electronic Communication

examples of receivers

Owner

Architect

Engineer

General contractor

Subcontractors

Vendors

For record purposes-(memorandum to file)

what is notice to proceed NTP

Communication from the owner to the general contractor

First formal communication - legal document

Accept general contractors bid proposal

Establishes start and completion dates

Start date make have particular importance if length to on construction is a contract term

what are meeting minutes

Various types of meeting

Internal meeting to review schedule, progress, issues

External meetings

Weekly meeting

Subcontractor meeting

Best practice to utilize standard forms

Consistent agendas

Consistent meeting notes

Action oriented

Address critical issues

Who is responsible for solving

Issued immediately after meeting

what is an RFI

Formalized request for project information or clarification

Originates from any project participant

Could address multiple types of subjects

Drawing or specification interpretation

Differing site conditions

Standardized method for documenting the question and the answer

Primary purpose

Ensure all parties aware of request and agree with answer

Many parties may be involved in an RFI solution

Can take time to circulate and resolve

Because of schedule impacts, RFI's usually request a timely response

Short cuts possible but record must be maintained intact

Form is standardized and each RFI is numbered sequentially

An RFI log is maintained for ease of reference

Often used to initiate a change order

what are daily/monthly reports

Kept by GC superintendent

Record of day to day activities and job site conditions

Internal document

Continuous improvement minimum effort

Preprinted form - standardized responses, minimum effort

Weather information

Description of site that day

Record of subcontractors working on site

Large equipment on site

Monthly report

Directed towards owner and the project team

Often submitted with monthly payment request

Standard form or agenda

Program overview

Financial status

Schedule

Safety

Document control

Administration

what are diaries

Similar to daily report

Personal account of day's activities

Useful in dispute evidence

Often insight into attitudes about job

Writer should keep in mind that record may someday be public record

Discretion is better part of valor

what are progress photos

Picture is worth a thousand words

Digital photography is easy to use and distribute

what is electronic communication

Email and other communication methods

Internet based tools

Data repository

Electronic project management tools

Communication and collaboration

Less paper, better record access

Broad acceptance requires optimal web access and cultural acceptance

If you record something electronically, be prepared to see it again

what are submittals

Formalized communication tools for ensuring that materials and methods used in construction are in full compliance with the project's design documents

types of submittals

shop drawings

project data

samples

what are shop drawings

Shop drawings

Drawings, diagrams, or details prepared by the contractor, vendor, fabricator illustrating some portion of the work

Translate intent of the design docs into a buildable system

Lengthy process - must be managed to eliminate schedule delays

Shop drawings submittal should be scheduled to identify logical sequence of priorities to align with project work sequencing

submittal and approval process

vendor-prepare shop drawing submittal

contractor-review vendor submittal

designer-approve submittal