Chapter 2: The conduct of business in a deliberative assembly

The quorum of an assembly is

the number of members who must be present for business to be legally transacted.

In the absence of a provision in the bylaws

the quorum of an organized society is

The minimum essential officers that must be present to conduct business in a deliberative assembly are a

presiding officer and secretary or clerk

Which phrase below applies both to the presiding officer and to the station in the place where she presides?

the chair

The president or chief officer of an organized society who normally presides at its meetings is addressed as

Mr. or Madam President

How should a vice-president be addressed while actually presiding if the president is not on the platform?

Mr. or Madam President

With very few exceptions

a member never speaks

During a regular meeting

the presiding officer refer to herself as

An appropriate phrase to use by the presiding officer to call a meeting to order is

The meeting will come to order

What specifies the sequence in which certain general types of classes of business are brought up or permitted to be introduced to a meeting?

order of business

A society which has adopted Robert's Rules of Order Newly Revised as its parliamentary authority

may adopt its own particular order of business

After the presiding officer calls a meeting to order

the next order of business is usually

In the standard order of business

the reports of officers are presented

In the standard order of business

what follows special orders?

In the standard order of business

new business is taken up

A mass meeting usually does not need an order of business because

only new business can be brought up

Calling a meeting to order is

not part of the order of business

A convention commonly

adopts its own order of business

Business is brought before an assembly by a member making a formal proposal called a (an)

motion

A communication addressed to the organization is normally read aloud at a meeting by the

secretary

The reading of a communication at a meeting means that

a motion is not formally before the assembly

The formal parliamentary name given to any form of discussion of the merits of a motion is called

a debate

The chair must recognize any

member who seeks the floor while entitled to it.

Before members in a large assembly can debate or propose motions

they must

Before a member of an assembly is allowed to speak or propose a motion

he or she must "obtain the floor." This means that the member must

when another member has the floor

this means

The expression "privileges in the floor" means that

a person is permitted to enter the room in which a meeting is being held

A member addressing the chair to claim the floor when the names of the members are not known should

state his/her name and appropriate identification information

When a member yields the floor by sitting

this means that

Generally

if two members rise at about the same time

If you were the presiding officer and several members addressed the chair at about the same time after a motion was made

you should call on the member who

If the chairman makes a mistake and calls on the wrong member

attention to correct the error can be called by a member immediately

A motion id brought before the assembly by a member

making a motion

After a motion is made

seconded

If an assembly decides to do what a motion proposes

the motion is carried or

If an assembly decides not to do what a motion proposes

the motion is rejected or

Main motions should start with the words

"I move that…"

Complex motions are presented in the form of a (an)

resolution

The member who proposes a main motion has the right to speak in debate

first

After members make motions

they should

Before proposing a main motion

a member may

Members who are unsure of the proper wording of a motion

may seek assistance from the chairman

The member who wishes to second a motion must

second the motion before it may be considered

The seconder of a motion

does not need to obtain the floor

After a main motion has been made

another member--without obtaining the floor and who wishes the motion to be considered--says

Motions proposed in small boards or committees

need not be seconded

Assume that a main motion is not seconded. What should the chairman say?

"Since there is no second

A second implies that the seconder agrees that the motion

should come before the assembly

May a member who is opposed to a motion second it?

yes

The requirement of a second to a motion is for the guidance of the

chair so that the question on the motion can be stated

The purpose of a second to a motion is to

prevent time from being consumed by the assembly having to dispose of a motion that only one member wants to introduce

If the chair is sure that over a majority of the assembly approves a motion

If a motion is considered and adopted without having been seconded

it

After a motion is made and seconded

the chair states the question. This means that the chairman

A debatable motion is placed on the floor and is opened for debate after the

motion has been stated by the chair

The statement by the chair

"Are you ready for the question?" means the

A proper statement by the chairman after a motion has been made and seconded is

"It is moved and seconded that.."

If a motion is made that cannot be debated or amended

the chair would

When a member's motion is not in order

the chair says

A motion is recorded in the minutes

as it was stated by the chair just before being voted on by the members

Which one of the following statement is true?

The chair can require that a main motion be in writing

The makes of a motion has the right to modify or withdraw it

until the chair states the question

The seconder of a motion has the right to withdraw his/her second

if the maker of the motion modifies the motion that was seconded before it is stated by the chair

What is the proper order of steps in considering a main motion?

Members debate

Immediately after stating the question

the chair should turn toward the maker of the motion to see if he or she

The maker of the motions

has the right to speak first in debate on the motion

Unless there is a rule to the contrary

a member may speak

How long can a member speak each time on a pending motion unless permission is given by the assembly or it is outlines differently in the bylaws?

ten minutes

Debate on a question must be confines to

the merits of the immediately pending question

Which rule of debate listed below is false?

The chair can interrupt the speaker for any reason.

When the presiding officer puts the question

this means that the chair

The initial vote on a main motion is usually taken "viva voice

" which means by

which vote on a motion is always taken first by the presiding officer?

Affirmative

If the affirmative vote is almost unanimous on a motion that is complimentary and noncontroversial

the chairman

When the chairman takes a vote on a motion

the abstentions are

A chairman may take an affirmative vote by saying

any of the above

The simple rising vote in which the members voting on each side in not counted is usually used

on motions requiring a two-thirds vote for adoption

If a rising vote is not decisive

a counted vote can be ordered by

If a rising vote is inconclusive

the chair should

A vote by a show of hands can be used

in small groups

Members have the right to change their vote

Up to the time the result is announced

The chair's announcement of the result of a voice vote should include which side has it whether the motion is adopted or lost

and

When announcing the affirmative results of a voice vote

the chairman should say

For a motion requiring a two-thirds vote for adoption

the chair says

There are 26 in the affirmative and 26 in the negative on a vote for a main motion. Which way would the chairman have to vote in order for the motion to be adopted?

for the affirmative

The rising

counted vote on a main motion is twenty-four for the affirmative and twenty-three for the negative. The chairman votes for the negative. This means that the vote on the main motion is

What would you do as chairman of an assembly of about one hundred members if you couldn't determine the result of an uncounted rising vote?

take a counted

A member can demand a division from the moment the negative votes have been cast until the

question is stated by the chair on another motion

If a member wishes a voice vote to be retaken as a rising vote

she/he may call out

One method of calling for a counted rising vote is for a member to rise

address the chair and move that the vote be counted. This motion must be seconded and adopted by a

Assume that the chairman has declared the results of a voice vote. A member who desires to have the vote taken again and counted should

rise

In very small assemblies where everyone is easily seen

an inconclusive voice vote may be verified by

In very small assemblies

an inconclusive voice vote can be verified by a show of hands

In large assemblies

the chair has the same voting rights as any other member. This means that the chairman may vote

If there is a tie vote on a motion and the chair does not vote

the chair

the terms unanimous consent are also called

general consent

Rules are designed for the protection of

minority

When a motion is adopted without the steps of stating the question and putting the motion to a formal vote

it is called adopted by

The correction and approval of the minutes is normally handles by

Unanimous (general) consent