report writing midterm

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techne

The word Technical comes from the Greek word

skill

The word Technical comes from the Greek word “techne’’ that means

TECHNICAL WRITING

is a form of communication that conveys complex information in a clear and concise manner.

To inform

Technicalwriting is done to make another person TO understand or do something. It is designed to fulfill a need to tell and a need to know.

To analyze events and their implications

Technical writing explains what went wrong, why it happened, and what can be done to fix it in systems like education, society, or government.

To persuade and influence decisions

Technical writing is used to convince people and help them make decisions by explaining clearly how a business or industry works and why it is successful.

To inform

To analyze events and their implications

To persuade and influence decisions

The following are the primarypurposes of technical writing

SUBJECT MATTER

it refers to the objective information that the writer wants to convey.

PURPOSE

it refers to the goals that the writer wants to achieve for himself and his readers after presenting his written output.

SUBJECT MATTER

PURPOSE

TWO IMPORTANT FACTORS OF TECHNICAL WRITING

Communication

is defined as the use of language, spoken or written to exchange ideas or transfer information. The transfer of information or ideas from one person to a another includes the transmission and receipt of a message to effect some type of action or change.

Report Writing

is a communication that lends itself to a useful tool for people in a free society to express their thoughts and ideas and to obtain what they need or want.

Report

a detailed account of an event, situation, etc. usually based on observation or inquiry .

Reporting

is knowingly passing along information to someone else.

Fact

is anything which either through careful observation or investigation, has been proven to exist as to have happened.

Interviewing

this is the first step in the process. the backbone of your preliminary investigation.

Note Taking

are the basis for your report. assist you memory with specific details, such as names, date of birth, serial numbers, addresses and phone numbers.

Organizing and Planning

if your report is properly organized and planned, it will be clear, easy to read, understandable and concise.

Writing the Narrative

The task is not only to express your ideas, but to make an impression upon the mind of the reader as well. In other words, you must write for the benefit of the reader. Place yourself in his position and try to visualize his problem, his knowledge of the subject and his dependence upon the report.

Proofreading

Most officer are just thankful to have finished the report and don’t take additional moments or to review their works. Think about who else is going to read the report.

Interviewing

Note Taking

Organizing and Planning

Writing the Narrative

Proofreading

Report Writing Process

To preserve knowledge

To provide accurate details

To aid the personnel and other agencies

To coordinate the activities within the organization

Purpose of Written Report

Writing reports

is a key part of an investigator’s job.

Technical writing

should be clear and simple. Even when explaining complex ideas, using short sentences, simple words, and natural word order helps readers understand better.

Clear and objective

Technical writing focuses on giving information in a way that is easy to understand, accurate, and free from personal feelings or opinions.

Uses specific techniques

It often explains how things work, describes processes, compares ideas, shows causes and effects, or uses analogies to make complex ideas easier to understand.

Supports with tools and technical terms

Technical words, tables, graphs, and figures are used to give precise information and make the report easier to read and understand.

Clear and objective

Uses specific techniques

Supports with tools and technical terms

Characteristics of Technical Writing

A writers who without thinking

These are writers who are careless and lazy. They don’t gather facts, pay attention to details, or correct grammar mistakes. They write without thinking about whether readers will understand the report.

A writers who writes and think at the same time

These writers collect facts and write reports, but because they rush, the information is not always well-documented. They check their work somewhat and pay some attention to grammar, so their reports are only moderately accurate.

Writers who thinks first and write afterwards

These writers carefully collect accurate facts and evidence, pay attention to grammar, and correct their work. Their reports are complete, fair, concise, and precise, ensuring readers get unbiased and error-free information.

A writers who without thinking

A writers who writes and think at the same time

Writers who thinks first and write afterwards

Types of Report Writers

Accuracy

Brevity

Clarity

Completeness

Fairness

Specificity

Qualities of Effective ReportWriting

Accuracy

A report writer must be careful when recording information, writing statements, or doing calculations. Every statement should be checked before finishing the report. Mistakes or unclear statements can confuse readers and make the report unreliable. The writer’s main goal should always be to make the report easy to understand.

Brevity

A short and clear report helps the reader understand the main ideas quickly. It also makes the report more accurate and lets the reader grasp your points easily.

Clarity

refers to the clearness of thought, style, or expression of the writer. An effective writer must use correct English, and must directly to the written communication to save readers from reading unnecessary words.

Completeness

means including everything needed in a report. A report should cover all parts of the crime, provide supporting facts, and use important documents like statements, letters, agency findings, and lab reports. It should also answer the basic questions: Who, What, When, Where, Why, and How.

Fairness

in writing is having or exhibiting a disposition that is free of favoritism, bias, impartiality, self-interest, or preference in judgment. A fair writer should always base his report on facts, and if there are theories, these should be verified first and be consistent with facts.

Specificity

is the quality of writing pertaining to being explicitly definite and specific rather than general. A good writer must be precise and specific in writing his or her report, and should avoid ideas that could mislead the readers.

Investigation Report Template

aims to help investigators ensure a timely, complete, and accurate investigation of an allegation or complaint.