Proj. Mgnt - CHARTER (Topic 3)

What are the stages of the managerial process - in correct order (5)

• Initiation

• Planning

• Executing

• Monitoring & Controlling

• Closing

What is the purpose of the initiating processes ?

To begin projects & project phases

What are the two key processes in initiation?

Develop Project Charter and Identify Stakeholders.

What is a project charter?

A high-level document created at the start of a project outlining objectives.

Why is the charter concise / can’t be too detailed ?

It’s created before detailed planning takes place.

Objectives of a Project Charter

1. Introduces others into the project

2. Make sure everyone is aware of the project objectives, scope, budget, timeframe

3. Secure approval with appropriate authority levels in order to proceed to the planning stage

What should a charter include? (7)

• Scope

• Budget

• Timeframes

• Constraints

• Assumptions

• Risks

• Dependencies.

A scope is _____________ not ______________

What the project addresses, NOT, What it doesn’t address

What are the roles of a Project sponsor (5)

• Provide support

• Secures resources

• Approves scope changes

• Signs off deliverables

• Authorizes phases

What does SMART stand for

• Specific

• Measurable

• Achievable

• Relevant

• Timed

Roles of a Project Manager (2)

Plans and Executes the project.

Who is a project sponsor?

A manager/executive who oversees the project and delegates authority to the PM.

What is project governance?

Procedures for monitoring and controlling the project, including reporting frequency.

What is a steering committee?

Governing body of key stakeholders providing oversight and guidance.

How does an advisory group differ to steering committee ?

Provides advice/recommendations but does not make decisions

Define project constraints.

External conditions limiting cost, schedule, staffing, or quality.

Define project assumptions.

Conditions believed to be true, setting expectations (e.g., qualified staff available).

What is a project stakeholder?

An individual, group, or organization impacted by project outcomes.

Why identify stakeholders early?

It is key to project success.

What are the steps in stakeholder engagement? (5)

• Identify stakeholders

• Create register

• Develop plan

• Implement plan

• Review plan

What are the 5 engagement levels?

• Unaware

• Resistant

• Neutral

• Supportive

• Leading

What are the types of stakeholders (2)

• Internal

• External

Examples of Internal Stakeholders (2)

• Owners

• Employees

Examples of External Stakeholders (any 3)

• Customers

• Suppliers

• Investors

• Communities

• Creditors

• Media

• Trade unions

• Government agencies