project charter WEEK 4

the five project management processes

The five project management process groups also termed project life cycle-

• Initiating

• Planning

• Executing

• Monitoring and controlling

• Closing 

the outputs from the initiation process

The outputs from the initiation processes are a

• project charter

• the identification or assignment of a project manager

• a statement of constraints and assumptions.

what is a project charter

A project charter is a document that formally authorises the existence of a project and provides the project manager with the authority to apply organisational resources to project activities.

the inputs used to create a project charter

• the business case and project benefit management plan

• agreements

• enterprise environmental factors,

• organisational process assets

what is a business case

a business case is a document that provides financial justification for investing in a project proposal.

information included in a business case

• Introduction/Background

• Business Objective

• Current Situation and Problem/Opportunity Statement

• Critical Assumptions and Constraints

• Analysis of Options and Recommendations

• Preliminary Project Requirements

• Budget Estimate and Financial Analysis

• Schedule Estimate

• Potential Risks

• Exhibits

what are agreements

Agreements are used to define initial intentions for a project. Agreements may take the form of- 

• contracts,

• memorandums of understanding (MOUs), 

• service level agreements (SLA),

what are enterprise environmental factors

They are conditions, not under immediate control of the project team, that influence, constrain, or direct the project. They can be internal and external conditions.

what are external conditions of enterprise environmental factors

• government and industry standards

• legal requirements, 

• Political climate

• marketplace conditions

AN ACRONYM FOR THE EXTERNAL CONDITIONS

Political
Economic
Social
Technological
Environmental
Legal

to get the internal conditions of enterprise environmental factors, what should you do

Do SWOT Analysis

SWOT is an acronym for

Strength, 

Weakness, 

Opportunities

Threat

what are organisational process assets

Organisational process assets- plans, processes, policies, procedures, and  knowledge bases specific to and used by the performing organisation. 

what are the two categories of organisational process assets

• processes and procedures for conducting project work are: initiating and planning, executing, monitoring and control

• knowledge bases for storing and retrieving information are:

• project files from previous projects, financial databases, Issue and defect management databases, etc.