Writing Personal Messages and Properties of a Well-Written Text

A set of vocabulary flashcards covering key communication terms, context, audience, purpose, and text properties.

Audience

The person or group who will receive and interpret your message.

Purpose

Your reason for communicating, such as to inform, request, persuade, or entertain.

Context

The situation surrounding the communication, including the setting, relationship, timing, and relevant events which all shape the tone, formality, and delivery.

Properties of a Well-Written Text

Writing elements that include organization, coherence and cohesion, language use, and mechanics.

Organization

Arranging ideas logically with a clear Introduction (main idea), Body (supporting details), and Conclusion (highlight).

Deductive Organization

Organizing ideas from general to specific.

Inductive Organization

Organizing ideas from specifics to general.

Chronological Order

Organizing details based on the time they happened to explain history, tell a story, or list steps in a process.

Spatial Order

Organizing details by location or position to help readers visualize something.

Coherence and Cohesion

Keeping details focused on one central idea and connecting them with signal words so the message flows smoothly.

Language Use

Choosing words and tone that fit the audience, purpose, and context while avoiding confusing jargon.

Mechanics

Following the rules for punctuation, capitalization, spelling, and abbreviations to ensure clarity, correctness, and credibility.

Capitalization

A writing mechanic that helps identify proper nouns.