Business Technologies - Unit 1 Review

Vocabulary review flashcards covering file organization, ergonomics, file extensions, keyboard shortcuts, password security, data backup, letter formatting, and email practices.

File

A collection of digital data stored as a single object on a disk.

Folder

A tool designed for organizing files that serves the same purpose as a physical folder to store documents.

Home Row Position

A standard keyboard placement for typing that makes it easier to reach other keys on the keyboard.

Ergonomic Workspace

A workspace setup designed for comfort and efficiency, which can include a chair with lumbar and back support (or resting feet flat on the floor) and maintaining a temperature around 20-24.

File Extension

A label that helps show what type of file you are looking at, such as MP4 for video or MP3 for audio.

.mp4

A file extension for a video file that contains both video and audio data.

.pptx

A PowerPoint file extension for presentations created by Microsoft PowerPoint.

.xsls

An Excel spreadsheet file extension that contains data in worksheets such as graphs and grids.

.jpg

A file extension commonly used to store digital photos.

Chronological File Organization

Arranging files in chronological order to make it easy to access files that were recently used.

File Opening Click Count

The standard target of 5-8 clicks required to open a file.

CTL U

A keyboard shortcut used to underline text.

CTL A

A keyboard shortcut used to select all items or text.

CTL P

A keyboard shortcut used to print a document.

CTL V

A keyboard shortcut used to paste.

Strong Password

A password designed to ensure accounts are difficult for unauthorized users to access, such as an 8-character password like 'Reliable'.

Account Securing Recommendations

Best practices including using unique passwords for each important account, using a password manager, using different passwords for every account or device, and never sharing passwords with family.

Data Backup

The process of saving copies of data to protect against hardware failures, broken hard disks, and to recover from malware.

8 Parts of a Letter

Sender address, date, recipient address, salutation, body of the letter, closing, signature, and name with written title.

Left-Block Style Letter

A letter formatting style where the document is double spaced and left aligned.

Letter Closing Words

Three possible closing expressions for a letter: Sincerely, Yours truly, and Regards.

Email

A method used to exchange digital messages via the internet.

Phishing

The act of pretending to contact you about something important, but really trying to steal your personal information.

Business Email Tips

Guidelines including opening attachments only from trusted people, using appropriate email addresses, keeping passwords hard to guess, keeping messages formal, and remembering emails are not private as companies can read them.

Workplace Email Violation

Workplace infractions that include failing to keep emails professional or sending personal information.