A701

Instructions to bidders

what is included in the Bidding documents

1.1

Bidding documents:

• advertisements or invitation to bid

• instruction to bidders

• supplementary instructions to bidders

• bid form

what is in the contract documents:

1.1

• form of agreement between owner and contractor

• conditions of contract

• drawings

• specifications

• addendas

when a bidder submits a bid- what does it mean?

2.1

by submitting a bid the bidder represents that:

• the bidder has read and understands the bidding documents

• the bidder understands how the documents relate to other portions of the project

• the bid complies with the bidding documents

• the bidder has visited the site and has become familiar with the local conditions

• bid is based on materials and equipment and all based on what is in the contract documents without exceptions

• the bidder understands the provisions for liquidated damages if any

how are substitutions allowed?

2.3.2

Written requests for substitutions shall be received by the Architect at least 10 days before the date of receipt of the bids.

how can the bidder request for substitutions?

3.3.2.2

bidder shall submit a substitution request on the Substitution Request Form

3.3.2.3

if there is NO substitution form provided the request shall include:

1. name of the material or equipment in the bidding documents

2. reason for the substitution

3. compelete description of the proposed substitution, including the name of the material and equipment proposed.

4. any other information necessary for an evaluation

who decides on the matter of substitution?

3.3.3

the Architect and the decision is final

until when are substations allowed to be considered?

3.3.4

until prior to the receipt of Bids and the decision shall be made in the form of Addendum.

anything approved after than shall be non-binding and the Bidders shall not be relying on them

3.3.5

No substitutions will be considered after the receipt of the award unless specifically provided in the CS

when are Addendums issued?

3.4.3

An addenda will be issued no later than 4 days before receipt of the bids.

3.4.4

Before submitting the bid, the Bidder will acknowledge that they have received all the addedums.

in an event of discrepancy between the numerical and the words written for a bid. what shall be done?

4.3.1

The amount in word will govern

A310

4.2.3

Bid Bond

can bidders change their bid before the time specified?

4.4.1

Yes, but only prior to the date and time designated for receipt of bids, they can submit a new bid or withdraw and notice the party designated to receive the bids.

what if a bidder discovers an error in the bid?

4.4.3

if a bidder discovers that, they shall notify the Architect within 2 days, and request a withdrawal of their bid.

bid shall not be resubmitted.

(yikes)

can owner select who they want?

5.2

Yes, they can also reject whoever they want

can bidders request to see owner’s financial capability to support the project?

6.2

YES

a bidder to whom award of a contract is under consideration may request in writing 14 days prior to the expiration of the time for withdrawal of bids and the owner shall furnish information no less than 7 days before the expiration of the bid withdrawal date.