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AHIMA
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What areas of healthcare has the use of health information systems impacted?
Patient care
Finance and reimbursement
Public health and epidemiology
Research
Education
Patient safety
Quality of patient care
Access to information
Privacy and security
How have information systems impacted patient care positively?
Patient engagement in healthcare
Patient safety
Creation of evidence-based medicine
Health Information Exchange (HIE)
the exchange of health information electronically between providers and others with the same level of interoperability
Interoperability
the ability of different information technology systems and software applications to communicate; to exchange data accurately, effectively, and consistently; and to use the information that has been changed. In other words, it allows healthcare providers access to patient information located in ISs of other healthcare organizations, even if they have another vendor’s IS
Information System Strategic Planning
is the process of aligning an organization's information technology strategy with its business goals, ensuring that IT investments support overall objectives and enhance efficiency in healthcare delivery.
Needs Assessment
evaluates the need for the various ISs under consideration. Should include a comparison of costs to benefits received.
What steps are included in the planning and analysis phase?
Planning
Organizing the project
Defining scope of project
Systems analysis
What can cause an IS to fail?
Selecting software that does not have the functionality needed by the healthcare organization
Lack of organizational structure of the project
Lack of planning (related to technology)
Lack of planning for change management
Poor training of users
Lack of end user involvement
Feasibility Study
conducted by the healthcare organization to determine if a proposed information system is an appropriate option to meet the objectives of the healthcare organization
Tangible benefits
easy to quantify in dollars and include eliminating duplicate tests, no longer having to purchase health record file folders, and not microfilming paper records
Intangible benefits
cannot be quantified monetarily. An example of an intangible benefit would be improved quality of care
SMART Methodology
A strategy for writing goals - stands for:
Specific,
Measurable,
Attainable,
Relevant, and
Time-based.
Project Management
a formal set of principles and procedures that help control the activities associated with implementing a usually large undertaking to achieve a specific goal
Project Team
a collection of individuals representing various disciplines such as billing, clinician, administration, or information technology, assigned to work on a project
Change Management
the formal process of introducing change, getting it adopted, and diffusing it throughout the healthcare organization.
Project
a plan and course of action that will address a specific objective, made up of a series of activities and tasks with defined start and stop dates.
Specific goal
tells you the what, who, where, when, which, and why
Measurable goal
provides something that you can use to compare the actual outcome to the goal to determine if it has been met
Attainable goal
one that you have the skills and resources to accomplish
Relevant goal
while challenging, can be accomplished given the time and other factors
Time based goal
provides a deadline to meet
Why is the project team important?
they are responsible for ensuring that the system implementation plan is carried out according to the project manager’s specifications
Support for the IS can be shown by:
Attending meetings
talking about the IS’s benefits to the health organization and the employees
What does change management involve?
reducing fear of change for employees and preparing them for what is to come.
Project Team
individuals that successfully implement the IS, works with the project manager to implement and manage the project, meets periodically, based on project needs, to discuss progress of the project and any issues that arise.
Who are the major participants of the project management team?
IS project steering committee, the project team, the user task force, the vendor, the project manager, and possibly one or more consultants.
Information Systems Project Steering Committee
responsible for every IS acquisition project in the healthcare organization. ensures that the strategic IS is being efficiently and effectively implemented and that the project stays on target
Chief Information Officer (CIO)
generally at the executive level and is responsible for all information resource management functions at the healthcare organization
Chief Medical Information Officer (CMIO)
acts as a liaison between physicians and the information technology staff. Responsible for the ISs used by physicians.
Chief Analytics Officer
utilizes information to make business decisions.
User Task Force
a group of users, who will ultimately be using the IS, who test the IS and perform other project-related tasks for which the committee receives feedback