ESSENTIAL PARTS OFA BUSINESS LETTER

BUSINESS LETTER

It is a formal written communication used in professional settings to convey information, make requests, confirm agreements, or maintain professional relationships.

ESSENTIAL PARTS OF A BUSINESS LETTER

1. Heading

2. Date

3. Inside Address

4.Salutation

5. Body of the Letter

6. Complimentary Close

7. Signature

LETTERHEAD OR HEADING

part of a business letter includes the company name, company mailing address, and company contact numbers. It may also contain the company logo or symbol of the organization

DATE OR DATELINE

This part contains the month, day, and year when the business letter was written. There are certain rules in writing the correct dateline:

INSIDE ADDRESS

consists of three, four or five lines which include the complete name as well as the job title/s of the receiver on the first line, the complete position of the receiver on the second line, the complete division or department of the receiver on the fourth line, and the complete name of the company or organization followed by the complete address of the company or organization

SALUTATION

is composed of the word "Dear" followed by the last name of the receiver of the letter. Use the colon (American English) at the end of the salutation or comma (British English)

BODY OF THE LETTER

This consists the message of the writer. Some claim that the first and last sentences are the most important parts of the body of the letter. The first sentence should make the reader feel at ease and the last sentence should make the reader pleased and content.

COMPLIMENTARY CLOSE

This is sometimes called closing, the part where sender says goodbye to the receiver of the letter in a formal way. You may use the standard complimentary close such as Sincerely or Sincerely yours or Respectfully or Very respectfully yours

SIGNATURELINE / SIGNATURE

This is composed of the complete typewritten name of the writer and his official designation, or the name of the company