TX HOSA Section E of Handbook

What is the primary focus of the Texas HOSA Handbook Section E?

It outlines the processes and requirements for becoming a secondary/post-secondary officer in HOSA.

What document must all HOSA, TA Officer Candidates read before applying?

The HOSA, TA Officer Handbook found in Section E of the Advisor Handbook.

When does the Texas Officer Application open?

December 1.

What is required to be uploaded with the Texas Officer Application?

Documents including Student/Parent Affidavit, Advisor Affidavit, Administrator Affidavit, Travel Policy, Rooming Policy, two letters of reference, unofficial transcript, Officer Agreement, and Social Media Contract.

What is the role of the Area Officer Coordinator?

To oversee the area officers and ensure they fulfill their responsibilities.

What are the qualifying criteria for HOSA officer candidates?

Candidates must be active HOSA members with at least one year remaining before graduation and have the sponsorship of school administration and local HOSA advisor.

What must officer candidates do after being elected if their advisor cannot fulfill responsibilities?

Another approved chapter advisor must take over the responsibilities for the elected officer.

What is the purpose of the HOSA, TA Officer Examination?

To assess the knowledge of candidates on HOSA and parliamentary procedure.

What percentage of the Texas Officer Candidate Examination questions are related to HOSA?

60%.

What are the levels of office within Texas HOSA?

Area Officers and State Officers.

Who are the Area Officers of HOSA, TA?

President, Vice President, Secretary, Historian, and Reporter.

How many officer candidates can each school submit for Texas HOSA?

A maximum of four for secondary candidates and two for post-secondary/collegiate candidates.

What must International Executive Council (IEC) candidates have completed before applying?

They must have served as a Texas HOSA Officer for one full term.

What is the deadline for submitting the Texas HOSA Officer Application for IEC candidates?

By the designated Area conference registration deadline.

What is the significance of the Nominating Committee Interview?

Candidates must participate in this interview to be considered for office at the Area or State Leadership Conference.

What is the policy of HOSA regarding fairness?

All operations will be performed without regard to race, religion, sex, national origin, and will accommodate disabilities.

What is required for secondary candidates seeking International Executive Council endorsement?

They must take the online Texas HOSA Officer Exam and participate in the Nominating Committee Interview.

What is the role of the Officer Advisor?

To support and guide officer candidates and ensure they meet their responsibilities.

What is the purpose of the HOSA, TA Social Media Contract?

To outline expectations and guidelines for officer candidates regarding social media use.

What is the expected outcome of the officer application process?

To select qualified candidates who will serve as leaders and role models within HOSA.

What happens if an advisor cannot attend required events?

They should not endorse a student as an officer candidate.

What is the Texas HOSA Travel Policy?

Guidelines regarding travel arrangements and responsibilities for HOSA officers.

What is the purpose of the Officer Candidate Rating Sheets?

To evaluate and score officer candidates during the selection process.

What is the significance of the HOSA, TA Rooming Policy?

It outlines the expectations and arrangements for officer accommodations during events.

What must International Executive Council candidates obtain from the Texas HOSA State Advisor?

The national application.

What happens if an IEC application is not submitted by the deadline?

It will not be accepted.

When must Secondary IEC candidates register for the Texas HOSA Officer Exam?

By the Area Conference registration deadline.

What is the role of the President in the Area Officer team?

To serve as a representative for HOSA, preside over meetings, and develop an annual area program of work.

What are the responsibilities of the Vice President in the Area Officer team?

To preside in the absence of the president and serve as the Credentialing Committee chairman.

What duties does the Secretary of the Area Executive Council have?

To record official minutes and attendance, submit minutes to the State Secretary, and send correspondence as directed.

What is the Historian's responsibility in the Area Officer team?

To collect digital pictures, plan a multimedia show, and submit a picture album to the State Historian.

What does the Reporter do in the Area Officer team?

To submit a newsletter for each conference and maintain social media related to HOSA.

What is the primary duty of the State President?

To preside over all state meetings and functions and serve as a voting member of the board of directors.

What does the Secondary Vice President do?

Presides in the absence of the president and serves as chairman of the Credential Committee.

What is the role of the Postsecondary/Collegiate Vice President?

To represent the postsecondary/collegiate division and work with the advisor to accomplish goals.

What are the duties of the State Secretary?

To record minutes, attendance, and correspondence, and maintain area minutes.

What does the State Historian do?

Collects pictures and plans a multimedia show for the state conference.

What responsibilities does the State Reporter have?

To complete E-Magazine articles, maintain social media, and ensure the goals of HOSA are accomplished.

What is the purpose of the State Social Responsibility Chair?

To plan community awareness projects and organize annual fundraisers.

What is the role of the State Nominating Committee Chair?

To organize and manage the officer nominating committee process at the State Leadership Conference.

What is required for the YouTube video submission for Texas HOSA Officer candidates?

Introduce yourself, explain the theme 'Champions of Change', and discuss your desire to be an officer.

What should be avoided in the YouTube video submission?

Campaign speeches and mention of specific officer positions.

Who composes the nominating committee at the Area Spring Leadership Conference?

Area Executive Council members, a HOSA Board Representative, and the Texas HOSA Officer Coordinator.

What is the eligibility rule for current officers regarding the Nominating Committee?

Current officers cannot serve on the committee for the office they are seeking.

What is the responsibility of the Area Vice-Presidents in the Nominating Committee?

To serve as the chair and lead the nominating process.

Who oversees the interview process for Texas HOSA Officer candidates?

The HOSA, TA Board of Directors Representative and the Texas Officer Coordinator.

What must all candidates meet to seek a Texas HOSA or International Officer position?

All candidates must meet all eligibility and qualifying criteria.

How are Area Officer candidates nominated?

They must be nominated at their respective Area Spring Leadership Conference by the Area Nominating Committee.

What is a requirement for State President candidates?

They must serve as an Area President for the upcoming year.

Where are State President candidates announced?

At the HOSA Officer Leadership Academy (HOLA) during the State Leadership Conference.

What is required for International Executive Council candidates?

They must be nominated at their respective Area Conference and State Conference and have served as a Texas HOSA Officer for one full term.

What is the duration of the officer candidate interview?

The interview lasts no longer than 10 minutes.

What percentage of the composite score is derived from the Nominating Committee score?

60%.

What components contribute to the Nominating Committee score?

Interview (30%), Application (15%), Officer Exam (10%), Video (5%).

What is the maximum total score a candidate can achieve from the Nominating Committee?

60%.

What percentage of the total score is based on Voting Delegate votes?

40%.

What must candidates wear during HOSA business and nomination processes?

Texas HOSA Officer uniform policy or the Official HOSA Uniform from Awards Unlimited.

What is the process for electing Texas HOSA Area Officers?

Election is based on the composite score from the Nominating Committee and Voting Delegate votes.

What happens at the Business Session during the officer election process?

An official slate of nominees is announced, and candidates deliver speeches.

What is the time limit for candidate speeches at the Business Session?

1-2 minutes.

What must candidates do after their speech at the Business Session?

Draw two random questions and select one to answer in front of the Voting Delegates.

What happens if no Area President nominates themselves for State President?

The HOSA, TA Board of Directors will appoint one of the Area Presidents as State President.

What is the role of the Area Officer Teams?

The top 5 composite scores are elected as Area Officer-Elects and advance to the HOSA Officer Leadership Academy.

What positions are determined during the HOSA Officer Leadership Academy?

Area President, Area Vice President, Area Secretary, Area Historian, Area Reporter.

What is the requirement for the PS/C Vice-President election?

The top candidate must achieve the highest composite score.

What is strictly prohibited during the conference?

Digital or hard copy campaign materials.

What is the role of the Nominating Committee Chair during the election?

The Nominating Committee Chair reads aloud the selected question for the Officer Candidate to respond to in front of the Voting Delegates.

What is the time limit for an Officer Candidate's response during the election?

Up to 30 seconds.

What materials are prohibited during the HOSA conference?

Digital or hard copy campaign materials.

How is the State President elected?

By majority vote of the Voting Delegates at the State Leadership Conference Business.

What happens to the remaining State Officer roles after the State President is elected?

They are determined based on demonstrated skills and leadership traits during the HOSA Officer Leadership Academy.

What are some of the roles that may be filled by State Officers?

Vice President, Secretary, Historian, Reporter, State Social Responsibility Chair, State Nominating Committee Chair, Post Secondary/Collegiate Vice President.

When do newly elected secondary Area Officers begin their duties?

Immediately after Officer Installation as Officer-Elects.

When do newly elected State Officers begin their duties?

After Officer Installation at the State Leadership Conference.

What happens if a student elected to a HOSA office graduates before their term ends?

They must forfeit their office.

Under what circumstances can an officer be removed from office?

If they commit academic dishonesty or fail to uphold a positive reflection of their position.

What is the purpose of the interview questions for officer candidates?

To assess the candidates' qualifications and understanding of HOSA.

What categories are the interview questions divided into?

HOSA Related, Leadership, Health Science Related, Parliamentary Procedure, Personal Activities.

What are mandatory questions that will be asked during the interview?

1. What motivated you to run for office? 2. What skills and leadership qualities will you bring to the Texas HOSA Officer Program? 3. How has participating in HOSA made you a better team player? 4. What are the two leadership trainings required for Texas HOSA Officers? 5. List the conferences that area and state officers lead during their term. 6. Do you have any questions for the nominating committee?

What should a campaign speech include?

The candidate's qualifications, platform, goals, ideas, and initiatives that promote the mission of HOSA.

What is a key strategy for preparing a campaign speech?

Start early and create an outline that includes an introduction, body, and conclusion.

What should candidates practice for an effective speech delivery?

Practice in front of others, use notecards for key points, and deliver with purpose and power.

What is important for first impressions during a speech?

Dress appropriately, maintain good eye contact, posture, and use hand gestures.

What should candidates do to stay relaxed during their speech?

Stay relaxed and speak clearly, enunciating and smiling.

What should officers do to manage nervousness before a speech?

Take deep breaths, pause and smile at the audience, and limit caffeine intake.

What financial assistance will Texas HOSA no longer provide?

Financial assistance letters and coverage for travel expenses (mileage and meals) for conferences.

What lodging support does Texas HOSA provide for officers/advisors at the FLC?

Lodging for one night prior to the start of the conference.

What lodging support does Texas HOSA provide for officers/advisors at the Spring Conference?

Lodging for one night prior to the start of the conference.

What lodging support does Texas HOSA provide for State Officers at the State Conference?

Lodging for the entire conference.

What is the registration fee for officers/advisors attending LDI starting in 2025?

$100 registration fee.

What special funding is available for Texas HOSA members?

Funding for out-of-state travel, including the Washington Leadership Academy, and possibly for additional conferences.

What is the commitment duration for Texas HOSA officers?

A twelve-month commitment.

What is the purpose of the HOSA International Leadership Conference in June?

To attend a leadership academy, plan the Texas meeting, and work with advisors on assigned duties.

What is the purpose of the Texas HOSA Leadership Development Institute in July/August?

To plan the officer team's Annual Program of Work, including teambuilding and leadership training.

What is the purpose of the HOSA, TA Area Fall Leadership Conference?

To provide leadership development, announce the Area's Annual Program of Work, and facilitate professional networking.

What is the focus of the Washington Leadership Academy in September?

Teambuilding, public relations, networking with health professionals, and promoting HOSA to Congress.

What is the purpose of the State Conference Planning Meeting in November?

To plan the events of the State Leadership Conference with key stakeholders.

What is the purpose of the Area Spring Leadership Conference from January to March?

To provide leadership opportunities through participation in competitive events and the election process.

What is the purpose of the State Leadership Conference in March-April?

To provide leadership opportunities and conduct general sessions, including the Voting Delegate Business Meeting.

What is the role of the HOSA Area Officer Coordinator?

To oversee the activities and duties of student area officers and ensure they fulfill their responsibilities.