project management quiz #1

stakeholders

any person, group, or organization that can affect, be affected by, or has an interest in the decisions, actions, or success of a project

deliverables

the tangible or intangible outputs—such as products, services, reports, or results—that must be completed and handed over to a client, stakeholder, or manager to successfully finish a phase or project.

what do deliverables need to be?

quantifiable, agreed upon, goal oriented

scope statement

a detailed document that defines a project’s boundaries by outlining what should be included and what should be excluded from the work. it is the project’s single source of truth so that all parties involved (project managers, stakeholders, clients, and the teams) have the same expectations for the project.

milestones

significant checkpoints along a project timeline that show the completion of a phase or a major deliverable they show a specific achievement rather than the work that is being done. ie. design approved instead of drafting blueprints

RACI Chart : R?

Responsible. the person who does the actual work to complete the task. must have a minimum of 1 person.

RACI Chart : A?

Accountable. the person who owns the task and has final decision making authority. they make sure the work is being done properly. only one.

RACI Chart: C?

Consulted. the subject matter experts or stakeholders whose input, feedback, or approval is needed before or during the work.

RACI Chart : I?

Informed. the people who need to be kept up to date on progress before or during the work. one-way communization

when is a raci chart used?

planning stage

when is a gantt chart used?

during the planning stage

what is a gantt chart?

a visual tool that helps to map out a project’s schedule

project charter

short, formal document that officially authorizes the existence of a project and gives the project manager the written authority to begin work and utilize company resources

when is the project charter created?

the initiation process phase

the five phases in order

initiation, planning. execution, monitoring and controlling, closure

when + why do you make the lessons learned?

during closure, to make sure that if you do the project again or if another group wants to do a similar project, they will know the dos and donts