Formal Writing/Email Etiquette

audience

the reader that the writing is directed to

When can slang be used in formal writing?

In narrative writing, especially with dialogue

What are the elements of having a conversation in writing?

The writing will use second person (you, your, yours) and require a response.

When can second person be used in formal writing?

In narrative writing when characters are having a conversation during dialogue or in an email or friendly letter

When would you use the indefinite pronoun "one" instead of "you"?

This pronoun is used when the writing is referring to people in general

Antecedent

It is the noun that the pronoun refers to

When can first person pronouns be used in formal writing?

These pronouns can be used in personal essays, about the self, or in narrative writing

Which numbers should be written out in words?

zero through ten

pronoun shift

a grammatical error in which the author starts a sentence, using one particular type of pronoun or person and then suddenly shifts to another

List rules of what should be done in formal writing?

(This is a list of what.?) Write numbers zero through ten out in words, State an opinion like fact, Use strong (higher-level) vocabulary

List rules of what should be avoided in formal academic writing?

(This is a list of what.?) First Person, Second Person, Personal examples, Contractions, Abbreviations, Symbols, Overgeneralizations, Sentences beginning with "There is" or There are", Slang , Writing about your writing, the use of "I think" or "I believe"

List examples of "Writing About Your Writing"

This essay will discuss... I know this because

What is "tone" (in writing)

it shows the writer's emotions and attitude about the writing

What tone should be used in professional emails

neutral

Define "CC"

it sends a copy of the email to another recipient

but does not require action from the copied recipient

Define "BCC"

It sends a copy of the email to another recipient without letting the original recipient know. It does not require action. But does requires confidentiality

How should the subject line be written?

It should be a direct, short and to the point statement

Define: salutation

A greeting

What should be included in the salutation ?

It should include a formal greeting

and the recipient's name

How should a salutation be formatted?

the greeting should begin at the margin and there needs to be a comma after the recipient's name

Define "Block Paragraph"

Paragraphs that begin at the margin and there is a space between each paragraph to signal a new one has begun.

What is the difference between a block paragraph and a standard paragraph?

Block paragraphs begin on the margin, while standard paragraphs begin with an indentation (tab key)

How do you start a new section of the email or a new paragraph with block paragraph style?

by pressing "enter two times" to create one space between the following: salutation, paragraphs, and closing

What is the closing of an email?

the finishing phrase of an email before ending the email

What should be included in the "signing off" of an email?

it should include Full Name, class period and subject

How should the "sign off" be formatted?

it should have all of the information on its own line (Name, period and subject)

What should not be done in the subject line?

the line should not include the entire message

neutral

without emotion, unbiased

recipient

a person who is the receiver of something

Confidentiality

keeping information private

For the salutation, where does the comma go?

after the person's name, not after dear

What is the difference between CC and BCC?

With CC, the original recipient of the email can see all people who the email is being sent to, but BCC hides the new recipient.