Project Management Overview

These flashcards cover key concepts and definitions related to project management as outlined in the lecture notes.

What is defined as a task, limited in time, focusing on achieving a set of goals?

A project.

What are the primary attributes of a project?

Clear objective, a set of deliverables, a schedule, required activities, resources, sponsor or customer, and degree of uncertainty.

What is the focus of project management?

To administer resources, react to change, and ensure goals are met.

What describes the smallest amount of work tracked by management?

A task.

What is the purpose of a work product in project management?

It is a visible outcome of a task.

What challenges do new projects typically face?

High levels of uncertainty and risk, difficulty in estimating resources and time required.

What factors contribute to the scope of complexity in a project?

Amount of human effort, number of groups to coordinate, and diversity of required skills or expertise.

What are common challenges faced in modern environments that affect projects?

Rapidly changing technology, rising costs, increased competition, resource shortages, conflicting interest groups.

What defines the project scope?

All the work that must be done to produce project deliverables.

What is the purpose of defining quality expectations in a project?

To ensure project work meets specifications and standards.

What is included in a project budget?

The amount agreed upon by the sponsor for acceptable project deliverables based on estimated resource costs.

What are the types of risks in project management?

Risks that affect the accomplishment of project objectives.

What does customer satisfaction depend on in project management?

Completing the project scope within budget and on schedule.

What is the Trade-off Triangle in project management?

A conceptual framework involving the balance of time, cost, and scope in project management.

What are the essential skills required for a project manager?

Analytical, technical, managerial, and interpersonal skills.

What critical analytical skill involves understanding how organizations work?

Organizational knowledge.

What is the first phase in Simon's problem-solving model?

Intelligence - collecting all relevant information.

What is the main responsibility of resource management in a project?

To maximize the effectiveness of organizational resources.

What is the role of communication skills in project management?

To communicate clearly and effectively with stakeholders, enabling good working relationships.

How can a project manager facilitate group sessions?

By guiding the group without being a part of it.

What is one important aspect of managing expectations in project management?

Giving a realistic picture of the new system and educating stakeholders about its capabilities.