50 TIPS FOR A VIBRANT VIRTUAL WORKSHOP

Flashcards about how to plan and execute a vibrant virtual workshop.

Why is it important to have clear objectives for a virtual workshop?

To provide a purpose beyond simply replicating an in-person event and to communicate these objectives to participants.

What should you do before a virtual workshop to understand participant needs?

Conduct a pre-workshop survey to gauge participants’ needs and available technology.

Why is variety important in a virtual workshop?

People learn differently, so a diverse array of activities caters to different learning styles; build in different methods of engagement (reflection, discussion, presentation).

How long should breaks be in a virtual workshop?

Aim for at least 20 minutes in a three-hour session; for multi-day workshops, schedule breaks at the same time each day.

Why should you avoid over-relying on slides in a virtual workshop?

Slides can create a 'presentation' feel, reducing interactivity. Incorporate face-time, active engagement, and chat tools.

Why is soliciting feedback important during a virtual workshop?

To adjust the workshop based on what is and isn't working for participants.

What should you consider when planning the end of a virtual workshop?

Determine whether the workshop should end abruptly or if time is needed for a formal close-out or gentle exit.

What can you do to bring participants' voices into a virtual workshop?

Use the chat feature, breakout sessions, or verbal discussions, especially for smaller groups.

What are the differences between webcasts, webinars, and workshops?

Webcasts primarily deliver information, webinars invite responses to presented information, and workshops focus on participants sharing ideas among the group.

Why is it important to have a team behind a virtual workshop?

To recruit participants, facilitators, staff, and administrative support, ensuring smoother workshop execution.

What should be included in a facilitators' agenda that is different from the participant agenda?

Scripted notes, roles, timing, breakout groups, and other information needed for the event to run smoothly.

Why assign back-up roles for virtual workshop facilitators?

To save the day if one of the facilitator's internet goes offline.

What should be included in a final reminder message to participants, depending on their tech-savviness?

Recommendations to run updates on their computers and perform other tech 'housekeeping' to free memory and bandwidth.

Name at least three roles needed for a virtual workshop

Meeting Host, Tech Support, Chat Box Monitor, Facilitator, Registrar

Why is it important to practice using breakout rooms before a live workshop?

To ensure the person managing the breakout rooms is comfortable with the process before initiating sessions live.

What should you do if you plan to use unfamiliar technology in a virtual workshop?

Build in time to practice using the tools before trying to conduct complicated work.

What low-tech options can be incorporated into a virtual workshop?

Pens, paper, pencils, and movement can be used to avoid tech burnout.

What should you do with the chat after a virtual workshop finishes?

Save the chat - insert break lines (=====) whenever the conversation switches gears.