Hawaii Notary Exam

Notary Public

A public officer whose functions include: administering oaths, witnessing signing of documents, attesting to identity of signers, noting protests and taking acknowledgements.

Hawaii Notary

Hawaii Resident, 18 years of age, U.S. Citizen

Appointment and Tenure

Appointed/Commissioned by Attorney General for a term of 4 years.

Official Oath

Hawaii Notary is required to take and subscribe an oath for the faithful execution of his/her duties.

Seal

Must be round, not more than 2.5 inches diameter. Must have an uneven border and have the notary name, commission number, state of Hawaii and the words Notary Public.

Official Signature

Signed Name, Printed Name, Expiration date of Commission.

Commission

Must file copy of commission, impression of seal and official signature with county clerk of your jurisdiction.

Authentication

County clerk verifying notary commission on file.

Bond

1,000 surety bond required. Filed and approved by circuit court judge.

Record Book

Type, time date of act. Title or type, date of doc. or proceeding. Signature, printed name and address of each signer and witness. Other parties to instrument and manner in which signer was identified.

Government Notary

Serves in matters pertaining to gov. No fees or bond.

Duties of Hawaii Notary

Taking acknowledgments, administering oaths, affirmations or affidavits, taking depositions, noting protests.

Oath / Affirmation

Verbal pledge that statements made are true. Oath hand on bible, affirmation not on bible.

Affidavit

A signed statement sworn to by signer before notary or other officer authorized to administer oaths.

Affiant

Person who signs affidavit.

Acknowledgment

A formal declaration before an authorized official by a person who has executed a document that the execution was done by the persons free act and deed.

Information Page

Notary Name, Business Address, commission number, commission exp date, book number, beginning and ending dates of acts in book.

Protest

Formal statement in writing by notary under seal that a certain bill, exchange or promisary note was on a certain day presented for payment for acceptance and that such payment or acceptance was refused.

Civil & Criminal Liability

Willfully and knowingly breaching duties, negligent performance resulting in injury. Extortion, Forgery, Pergery, Subornation.

Extortion

The wresting of anything of value from another by Duress, Menace, Force or Undue exercise of power.

Forgery

Fraudulent making or altering of a writing with intent to decieve another and prejudice him in some right.

Subornation

the willful and corrupt procuring of another to commit perjury.

Perjury

Making a false statement which you do not know or believe to be true in an official proceeding under an oath required or authorized by law.

Date

Must be indicated on Document. Hawaii Permits Notarizing on Sunday and Holidays.

Changes

Changes must be approved by notary and signing parties. Must be initialed by notary and all parties. Cannot be recorded with out notary initial to changes.

affidavit

Venue, Body (first duly sworn), Affiant signature, Jurat (subscribed and sworn), Notary signature, Comm exp date and Seal

Venue

Place of notorial act. EX. State of Hawaii, Cunty of Kauai.

Affidavit

Sworn statement of affiant. "John Doe, being first duly sworn on oath, deposes and says..."

Signature

Signature of affiant.

Jurat

Statement that affiant appeared in person on certain day and took oath and signed affidavit and notary witnessed signature. "Subscribed and sworn to before me on this day....."

Notary Signature

Signature, Printed Name, Expiration date of Commission, Seal.

Acknowledgment

Venue, Date of Act, Body (appeared before me), Names, Verify ID " to me known to be", Voluntary Acknowledgment "Acted on free act and deed" ,Testimonium clause "in witness whereof", Notary seal, signature and commission expiration date.

Testimonium Clause

In witness whereof I have hereunto set my hand and seal.

Certificate

for every acknowledgment or jurat hall have certification. Certification shall have: Printed notary name, signature, stamp identify jurisdiction, identify type of document, number of pages, date of document, date of certificate.

Apositlle

Proving authentic notary seal and signature for out of state or out of country documents.

First Duly Sworn

Affidavit

In witness whereof

Testimonium Clause

Free act & Deed

acknowledgment

subscribed and sworn

Jurat

Birth Certificate, marriage certificate, passport

Things you cannot notarize