Ariba Procurement Certification - C_ARP2P

Which of the following does a service invoice support? There are two correct answers.

A. Quantities or unit prices can be updated
B. Multiple service sheets from the same purchase order is allowed
C. Service Invoices can be created from Service Sheets that have not been approved
D. Invoicing one or more items from a service sheets is allowed

B. Multiple service sheets from the same purchase order is allowed
D. Invoicing one or more items from a service sheets is allowed

Feedback: Service invoices can only be created against approved service sheets, and quantities or unit prices cannot be updated. Creation of invoices based on multiple service sheets from the same purchase order is allowed. Invoicing one or more items from a service sheet is allowed by deleting the items to be excluded from the invoice

Which of the following are used to ensure consistent compliance, and help end users understand the process to follow for any purchase

A. Forms
B. Contracts
C. Approvals
D. Policies

D. Policies

\*Which of the following data elements can you integrate in an SAP Ariba Buying and Invoicing project? Note: There are 3 correct answers to this question.

A. Flex master data
B.ANID on SAP vendor master
C. Fixed enumeration validation
D. Catalog kits
E. Approval Lookup files

A.Flex master data
B. ANID on SAP vendor master
E. Approval Lookup files

\*Which SAP Ariba module simplifies the procurement of non-sourced goods while maintaining corporate visibility and control?

A. SAP Ariba Strategic Sourcing
B. SAP Ariba Spot Buy Catalog
C. SAP Ariba Sourcing
D. SAP Ariba Payables

B. SAP Ariba Spot Buy Catalog

Which of the following features does the SAP Ariba integration toolkit provide?
Note: There are 2 correct answers to this question.

A. Data extraction utilities to pull data from the ERP system
B. Ability to transfer .csv files from and to the on-demand system on an automated basis
C. Web service interface to connect to the ERP system
D. Single sign-on for the on-demand platform

A. Data extraction utilities to pull data from the ERP system
B. Ability to transfer .csv files from and to the on-demand system on an automated basis

How is a receipt rejection communicated to the supplier?

A. A new version of the purchase order is generated.
B. Ariba Network sends a notification when the next receiving task is run
C. The buyer informs the supplier outside of the system.
D. The rejected quantity is updated on the ship notice.

C. The buyer informs the supplier outside of the system.

\*What must be done before you can create customizations in the SAP Ariba Buying and Invoicing environment?There are 2 correct answers to this question.

A. A statement of work must be created by the customer engagement executive.
B. The customer must submit a Service Request after go-live.
C. The functional lead must create a prototype during the requirements gathering phase.
D. The technical lead must engage with the customer to define the scope.

B. The customer must submit a Service Request after go-live.
D. The technical lead must engage with the customer to define the scope.

Which of the following are limitations of using form builder? There are 2 correct answers to this question

A. It is available only for data centers located in the USA and the European Union.
B. Basic field conditions CANNOT be edited.
C. Drag-and-drop fields and other widgets are NOT available
D. Uploaded attachments are NOT scanned by the SAP Ariba virus scanning process.

A. It is available only for data centers located in the USA and the European Union.
D. Uploaded attachments are NOT scanned by the SAP Ariba virus scanning process.

\*Your customer does NOT want to use any customer-specific criteria. Which set of values can you use to set default receiving types?

A. Supplier part number
B. Account type
C. Ship to location
D. Supplier

A. Supplier part number

\*Accumulators allow the system to determine which of the following?There are 3 correct answers to this question.a)

A. When to notify users that a contract is approaching its limit
B. When to reopen a contract based on limits and tolerances
C. When to apply a cumulative tiered pricing discount to an item
D. When to reload a catalog subscription to remove a noncatalog item when its tolerance is exceeded
E. When to keep a contract on hold based on limits and tolerances

A. When to notify users that a contract is approaching its limit
C. When to apply a cumulative tiered pricing discount to an item
D. When to reload a catalog subscription to remove a noncatalog item when its tolerance is exceeded

On which tab can you add the pricing detail from a Request for Proposal (RFP) into a contract in SAP Ariba Buying and Invoicing?

A. The Award tab of the RFP
B. The Pricing tab of the Contract Workspace
C. The Events tab of the Contract Workspace
D. The Contract tab of the RFP

A. The Award tab of the RFP

When is an invoice reconciliation document created in SAP Ariba Buying and Invoicing?

A. When an invoice is processed by a reconciler
B. When an invoice is NOT within purchase order tolerances
C. When an invoice does NOT exactly match a purchase order
D. When an invoice is loaded

D. When an invoice is loaded

You want to select cost-effective bids from suppliers and then convert those bids into POs and contracts. Which SAP Ariba and SAP S/4HANA integration should you use?

A. Quote automation
B. Ariba Network
C. SAP Ariba Buying
D. SAP Ariba Sourcing

D. SAP Ariba Sourcing

What benefits can supplier expect to see from using SAP's trading partner collaboration solutions? There are 2 correct answers.

A. Optimized inventory costs
B. Improved days payable outstanding
C. Sales growth
D. Faster payments

C. Sales growth
D. Faster payments

You are using SAP Ariba payment and discount management integration with SAP S/4HANA. In which system does early payment negotiation take place?

A. Ariba Network
B. SAP S/4HANA Finance
C. SAP Ariba Invoice Management
D. SAP Ariba Supply Chain Collaboration for Buyers

A. Ariba Network

On Ariba Network, buyers can configure profile and business information, as well as transaction rules for suppliers. What levels can Ariba Network Transaction Rules be set at?

There are three correct answers.

A. Default level
B. Group level
C. Country level
D. Rule Level

A. Default level
B. Group level
C. Country level

Ariba Network allows you to see the order routing method that each supplier supports. What order routing methods can suppliers support, depending on their technical capabilities?

There are three correct answers.

A. Postal Order
B. Fax
C. E-mail
D. EDI Mailbox

B. Fax
C. E-mail
D. EDI Mailbox

Which challenges do SAP's solutions for supplier and risk management address? There are 2 correct answers.

A. Overburdened central procurement team
B. Error-prone and non-compliant services procurement
C. Lack of framework for proactive risk due diligence with suppliers
D. Inability to segment supply base by risk level and category

C. Lack of framework for proactive risk due diligence with suppliers
D. Inability to segment supply base by risk level and category

Which process flows are supported by Supplier Quote Automation with SAP Ariba Commerce Automation (42K)? There are 2 correct answers.

A. Request supplier registration and validation via Ariba Network
B. Exchange purchase orders and invoices with suppliers electronically via Ariba Network
C. Start payment runs upon receiving supplier invoices in SAP S/4HANA Accounts Payable
D. Negotiate contracts with suppliers via Ariba Network

B. Exchange purchase orders and invoices with suppliers electronically via Ariba Network
C. Start payment runs upon receiving supplier invoices in SAP S/4HANA Accounts Payable

Which challenges does SAP S/4HANA for central procurement address? There are 2 correct answers.

A. Manual and error-prone supplier onboarding
B. Different IT maturity levels among trading partners
C. Non-harmonized master data across systems
D. Requirement to manage procurement with a shared services approach

C. Non-harmonized master data across systems
D. Requirement to manage procurement with a shared services approach

Why would you use SAP's supply chain financing capabilities? There are 2 correct answers.

A. To set always-on prorated discount terms that capture discounts on a sliding scale
B. To provide your suppliers with cash flow at low rates
C. To drive more sustainable, lower-risk relationships with suppliers
D. To give your suppliers a self-service tool to exchange receivables for cash flow

B. To provide your suppliers with cash flow at low rates
D. To give your suppliers a self-service tool to exchange receivables for cash flow

What are some of the benefits of using SAP Ariba Commerce Automation with SAP S/4HANA? There are 2 correct answers.

A. More immediate feedback on supplier quality performance
B. Reduced transaction costs
C. Increased productivity of procurement and accounts payable
D. Improved working capital management through dynamic discounting

B. Reduced transaction costs
C. Increased productivity of procurement and accounts payable

Which challenges do SAP's plan-and-forecast solutions address? There are 2 correct answers.

A. Preferred supplier status not reflected in all procurement systems
B. Contracts stored separately from plan and forecast systems
C. Need to keep a high level of safety stock
D. Inefficient integrations with individual trading partners

C. Need to keep a high level of safety stock
D. Inefficient integrations with individual trading partners

\*Which of the following features are available with tactical sourcing (quote automation integration)? There are 2 correct answers.

A. Ability to run reverse auctions where suppliers place pricing bids in real time
B. Ability to comply with three-bids-and-a-buy policies
C. Ability to make company purchasing policies visible to users in the shopping cart
D. Ability to discover new suppliers with decreased costs or new areas of expertise

B. Ability to comply with three-bids-and-a-buy policies
D. Ability to discover new suppliers with decreased costs or new areas of expertise

Which capabilities do SAP's solutions for invoice and payment offer? There are 2 correct answers.

A. Buyer- and supplier-initiated dynamic discounting
B. Two-, three-, or four-way matching of orders and invoices
C. In-context collaboration with suppliers
D. Custom forms for complex invoices and payment structures

A. Buyer- and supplier-initiated dynamic discounting
B. Two-, three-, or four-way matching of orders and invoices

Which capabilities do SAP's trading partner collaboration solutions offer?

A. Publication of electronic catalogs
B. Scalable and fast supplier onboarding
C. Confirmation and firm commitments for orders
D. Real-time display of back-end sources of supply

A. Publication of electronic catalogs
C. Confirmation and firm commitments for orders

Which capabilities do SAP's solutions provide for buying and delivering direct materials? There are 2 correct answers.

A. Configurable business rules with automated validation and reconciliation
B. Easy management of collaborative direct order processes
C. Unified vendor model for a central repository of supplier records
D. Single global purchasing control center

A. Configurable business rules with automated validation and reconciliation
B. Easy management of collaborative direct order processes

For which process flow would you use the enhanced sourcing process flow (SAP Ariba Sourcing and SAP S/4HANA integration)?

A. A sourcing manager is creating a category strategy.
B. A purchaser has created a requisition in SAP S/4HANA for an item without a single source of supply.
C. A commodity manager is looking for new sources of supply.
D. A production manager wants to check a supplier's inventory levels.

B. A purchaser has created a requisition in SAP S/4HANA for an item without a single source of supply.

Which challenges do SAP's buy-and-deliver solutions for indirect goods and services address? There are 2 correct answers:

A. Tail spend that is difficult to manage
B. Poor visibility into source of supply
C. Missed or delayed shipments
D. Lack of talent to fill staffing needs

A. Tail spend that is difficult to manage
D. Lack of talent to fill staffing needs

How does the guided buying capability improve compliance?

A. It automatically triggers three bids and a buy for low-dollar non-contracted items.
B. It ensures that the supplier invoices reflect customers' contracted pricing.
C. It tracks progress against volume discounting thresholds.
D. It applies procurement policies automatically during the purchasing process.

D. It applies procurement policies automatically during the purchasing process.

Which sourcing and contracting challenge is unique to discrete industries and retail?

A.Spend obscured in multiple systems
B. Contract stored separately from operational procurement systems
C. Disconnect between engineering and sourcing
D. Limited visibility into spend, savings, and other key metrics

C. Disconnect between engineering and sourcing

Which of the following capabilities do SAP's sourcing and contracting solutions provide? There are 2 correct answers.

A. Contract compliance through ERP integration
B. Management of collaborative direct order processes
C. Visibility into total landed costs
D. Real-time visibility into supply chain metrics

A. Contract compliance through ERP integration
C. Visibility into total landed costs

Which SAP solution would you use to increase corporate responsibility and procurement purpose?

A. SAP Ariba Supplier Risk
B. SAP Ariba Supplier Lifecycle Performance
C. Supplier Quote Automation with SAP Ariba Commerce Automation
D. SAP Integrated Business Planning

A. SAP Ariba Supplier Risk

Which procurement processes can you centralize with SAP S/4HANA Central Procurement? There are 2 correct answers.

A. Requisitioning
B. Contracting
C. Supplier registration
D. Vendor managed inventory

A. Requisitioning
B. Contracting

What are the three procurement disciplines? There are 3 correct answers.

A. Direct materials
B. Indirect materials
C. Services
D. Goods
E. Bill of materials

A. Direct materials
B. Indirect materials
C. Services

True or False: Indirect materials procurement focuses on the design-to-build cycle of products to be sold.

False

True or False: SAP Ariba Buying's guided buying feature allows non-procurement professionals a single place to search for goods and services?

True

Which solution allows shopping for things you need outside of work?

A. SAP Ariba Payables
B. SAP Ariba Buying
C. SAP Ariba Buying and Invoicing
D. SAP Ariba Invoice Management

B. SAP Ariba Buying

What solution connects your system with all your suppliers, support and help your suppliers to collaborate digitally?

A. SAP Ariba Supplier Lifecycle and Performance
B. SAP Ariba Supplier Information and Perfomance Management
C. SAP Ariba Network

C. SAP Ariba Network

Re-order the following to match the invoicing process:

- Reconciled invoices are moved to "OK2Pay" file or paid.
- SAP Ariba attempts to match the invoice reconcilation to existing purchase orders, etc.
- Invoice received via Ariba Network or created manually in SAP Ariba Invoicing.
- The invoice reconcilation document moves to approval or payment.

Step 1: Invoice received via Ariba Network or created manually in SAP Ariba Invoicing.
Step 2: SAP Ariba attempts to match the invoice reconcilation to existing purchase orders, etc.
Step 3: The invoice reconcilation document moves to approval or payment.
Step 4: Reconciled invoices are moved to "OK2Pay" file or paid.

What type of users use Guided Buying? There are 2 correct answers.

A. Casual users
B. Functional buyers
C. Procurement professionals
D. Preferred suppliers

A. Casual users
B. Functional buyers

\*True or False: Contract compliance is a module within SAP Ariba Buying which controls the pricing portion of the contracting process.

True

Re-order the following to match the process for creating a requisition in guided buying:

- Submit the Requisition for approval
- Add items to shopping cart
- Proceed to checkout
- Fill in required Requisition fields

Step 1: Add items to shopping cart
Step 2: Proceed to checkout
Step 3: Fill in required Requisition fields
Step 4: Submit the Requisition for approval

What document is used to capture and document the configuration changes to be used to set up the system during the Realize phase?

A. Product Backlog
B. Functional Specification Document
C. Supplier Enablement Plan
D. Baseline User Story
E. Process Flow diagram

A. Product Backlog

In the Project Closure and Solution Handover, the following tasks need to happen: (There are 4 correct answers)

A. Identify and record lessons learned.
B. Conduct a Phase Quality Gate
C. Ensure all deliverables are complete and stored in the repository
D. Close out outstanding issues

A. Identify and record lessons learned.
B. Conduct a Phase Quality Gate
C. Ensure all deliverables are complete and stored in the repository
D. Close out outstanding issues

The following deliverables are part of the Project Management Workstream in the Prepare Phase: (There are 2 correct answers)

A. Project Standards, Infrastructures & Solution
B. Project Kick Off
C. Adoption Initiation & Enablement
D. Project Team Enablement

A. Project Standards, Infrastructures & Solution
B. Project Kick Off

Which of the following is NOT true of the Solution Scope Definition?

A. Details the main aspects of the key deliverables for the solution and implementation scope.
B. Creation of the project schedule using MS Project.
C. High-level project approach.
D. Links the activities that will be conducted during the implementation with the business outcomes customer want to achieve.

B. Creation of the project schedule using MS Project.

Which of the following are key activities in the Production Cutover deliverable?

A. Set up access to the production system for end users.
B. Verify data loads are complete.
C. Obtain final approval to move to production use.
D. All of the above.
E. None of the above.

D. All of the above.

In SAP Procurement Services deployments, which deliverable is the Business Case, Success Criteria and KPI's part of

A. Adoption Initiation and Enablement
B. Adoption Planning
C. Adoption Planning and Strategy
D. Project Initiation and Governance
E. Value Determination

E. Value Determination

What are 3 key elements of the SAP Activate implementation framework? There are 3 correct answers.

A. SAP Best Practices
B. Guided Configuration Tools
C. SAP Activate Methodology
D. Cloud Migration

A. SAP Best Practices
B. Guided Configuration Tools
C. SAP Activate Methodology

The SAP Activate methodology is used by most customers to deploy and go live with SAP Ariba in a phased approach. If it is not used, a similar process is followed. What are the phases of the SAP Activate methodology?

There are four correct answers.

A. Prepare
B. Test
C. Explore
D. Realize
E. Deploy

A. Prepare
C. Explore
D. Realize
E. Deploy

The goal of the \___________ is to ensure appropriate users have the in depth knowledge of the solutions and configuration options.

A. Cutover Plan
B. Quarterly Release Management
C. Delivery to Support Handover
D. Administration Training and Accreditation

D. Administration Training and Accreditation

What must the testing strategy include: (There are 4 correct answers)

A. All testing types (for example unit, system integration, user acceptance, and regression testing)
B. Entry and exit criteria for the each type of testing
C. Testing deliverables
D. Integration Preparation
E. Testing roles and responsibilities

A. All testing types (for example unit, system integration, user acceptance, and regression testing)
B. Entry and exit criteria for the each type of testing
C. Testing deliverables
E. Testing roles and responsibilities

When does Solution walkthrough take place?

A. Sprint
B. UAT
C. System Integration Testing
D. Fit to standard Workshops

It's not C or D

Phase closure is the deliverable of which phase? There are 4 correct answers.

A. Prepare
B. Explore
C. Realise
D. Run
E. Deploy
F. Discover

B. Explore
C. Realise
D. Run
E. Deploy

In the Project Initiation and Governance deliverable, the SAP and Customer Project Managers must make sure that the following conditions are met: (There are 4 correct answers,)

A. The SAP and Customer Executive sponsors have reviewed the project charter.
B. A central document repository is ready and available.
C. Project team roles and responsibilities are clearly defined.
D. Project standards, organization, and governance are established.

A. The SAP and Customer Executive sponsors have reviewed the project charter.
B. A central document repository is ready and available.
C. Project team roles and responsibilities are clearly defined.
D. Project standards, organization, and governance are established.

Where do you find the most current deliverables, task-level details, and accelerators for an SAP Procurement Services implementation.

A. SAP Roadmap Viewer
B. Project Schedule
C. Project Charter
D. SAP Jam

A. SAP Roadmap Viewer

Select 3 key elements of SAP Activate taxonomy?

A. Task
B. Deliverable
C. Quality Gate
D. Accelerators
E. Test Approach

A. Task
B. Deliverable
D. Accelerators

The tasks of the Steering Committee include: (There are 3 correct answers.)

A. Reviewing and approving major changes in the project budget, scope, and timeline.
B. Driving resolution of the escalated project issues and risks.
C. Ensuring the business processes meet the goals of the project scope.
D. Project standards, organization, and governance are established

A. Reviewing and approving major changes in the project budget, scope, and timeline.
B. Driving resolution of the escalated project issues and risks.
D. Project standards, organization, and governance are established

Final Solution Walkthrough is the deliverable of \____ workstream.

A. Application Integration
B. Application Testing
C. Application: Design and configuration
D. Transition to operations

C. Application: Design and configuration

The goal of the \_________ deliverable is to validate predefined SAP Procurement Services user stories and processes against the Customer's scenarios and identify delta requirements..

A. Fit-Gap Analysis and Requirement Capturing
B. Testing Approach
C. Integration Preparation
D. Data Privacy and Consent
E. Solution Extension Preparation

A. Fit-Gap Analysis and Requirement Capturing

Adoption Planning and Strategy is the part of \____ phase.

A. Prepare
B. Explore
C. Run
D. Discover

B. Explore

Which of the following solutions is part of the SAP Ariba Procurement portfolio? There are 2 correct answers.

A. SAP Ariba Sourcing
B. SAP Ariba Buying
C. SAP Ariba Buying and Invoicing
D. SAP Ariba Payables

B. SAP Ariba Buying
C. SAP Ariba Buying and Invoicing

Feedback: the SAP Ariba Procurement portfolio includes SAP Ariba Buying, SAP Ariba Buying and Invoicing, and SAP Ariba Catalog.

How do you update your user preferences while using guided buying?

A. Contact your site administrator and request a profile update
B. Execute the appropriate transaction code for user data
C. Click the circle with your initials at the top right and choose Change your profile
D. Click the Edit menu and select Preferences

C. Click the circle with your initials at the top right and choose Change your profile

True or False: The guided buying user interface supports all the same functionality available in SAP Ariba Buying and Invoicing.

False

Feedback: Not all SAP Ariba Buying and Invoicing functionality is supported in guided buying. For example, demand aggregation and collaborative requisitioning must be performed within the SAP Ariba Buying interface.

Which catalog feature allows you to shop directly on a supplier's website?

A. PunchOut catalogs
B. Catalog views
C. Catalog items
D. Non-catalog items

A. PunchOut catalogs

Feedback: You can shop directly on a supplier's website by using a PunchOut catalog.

Which catalog search functionality allows you to search for "battery" and find results containing "batteries?"

A. Fuzzy Spelling
B. Partial Word
C. Stemming
D. Booleans

C. Stemming

How can users find out who must approve their requisition before an order is sent to the supplier?

A. For security reasons, this is not possible
B. Refer to their company's published procurement guidelines
C. Contact their supervisor and/or assigned purchasing manager
D. View the requisition approval flow in SAP Ariba

D. View the requisition approval flow in SAP Ariba

The guided buying capability is meant to guide which of the following user categories to the proper buying channels? There are 2 correct answers.

A. Administrators
B. Casual users
C. Procurement professionals
D. Functional buyers

B. Casual users
D. Functional buyers

Which of the following can be used to default the accounting on a requisition line item? There are 2 correct answers.

A. Supplier profile information
B. Catalog item description text
C. User profile information
D. Commodity codes

C. User profile information
D. Commodity codes

Commodity codes are standard classification codes for products and services used to detail where money is spent within a company. What can they be used for?

There are three correct answers.

A. To classify and categorize products and services
B. To drive journal/ledger entries in your ERP system
C. To default other values such as accounting fields
D. To classify users by access group

A. To classify and categorize products and services
B. To drive journal/ledger entries in your ERP system
C. To default other values such as accounting fields

Accounting codes are set at which of the following levels?

A. Requisition Line Item level
B. Requisition level
C. Purchase Order level
D. User account level

A. Requisition Line Item level

What is the difference between a watcher and an approver?

A. Watchers do not appear on the approval flow, instead they only receive an email notification about the document
B. Watchers approve or deny the entire document, but approvers act on only the information they must approve
C. Watchers can see all information about a document, but approvers see only the information they must approve
D. Watchers appear on the approval flow but, unlike an approver, will not approve or deny the document

D. Watchers appear on the approval flow but, unlike an approver, will not approve or deny the document

Which of the following methods can an approver use to approve a requisition? There are 3 correct answers.

A. Using the SAP Ariba Buying user interface
B. Clicking the appropriate link in an email notification
C. Setting up a preapproval authorization
D. Assigning the requisition to a budget with available funds
E. Using the SAP Ariba mobile application

A. Using the SAP Ariba Buying user interface
B. Clicking the appropriate link in an email notification
E. Using the SAP Ariba mobile application

How are requisitions and purchase orders different? There are 3 correct answers.

A. Requisitions are internal documents, purchase orders are sent to suppliers.
B. Requisitions may contain items from multiple suppliers, purchase orders are for just one supplier.
C. Requisitions are created by users, purchase orders are generated by SAP Ariba Buying.
D. Requisitions cannot be changed after submission, all changes must be made to the purchase order.
E. Requisitions are processed automatically, purchase orders must be approved before processing.

A. Requisitions are internal documents, purchase orders are sent to suppliers.
B. Requisitions may contain items from multiple suppliers, purchase orders are for just one supplier.
C. Requisitions are created by users, purchase orders are generated by SAP Ariba Buying.

Feedback: Users create requisitions which are internal documents which may have multiple items from suppliers and must be approved before processing. Purchase orders are created by SAP Ariba Buying and contain items from just one supplier.

Which order method allows suppliers to directly control how they receive purchase orders from your organization?

A. Ariba Network Standard Account
B. Ariba Network Enterprise Account
C. Manual
D. Integrated ERP

A. Ariba Network Standard Account

Users with the appropriate permissions can close orders to prevent further actions. Which of the following are actions for which an order can be closed? There are 3 correct answers.

A. Fulfillment
B. Invoicing
C. Receiving
D. Payment
E. Change

B. Invoicing
C. Receiving
E. Change

Feedback: Purchase orders can be closed for change, receiving, invoicing, or for all actions.

How does a supplier use PO-Flip functionality to turn a purchase order into an invoice?

A. PO-Flip happens automatically when creating an invoice from a purchase order.
B. Suppliers must upgrade to an Enterprise Edition account and then update their configuration.
C. The supplier must click the Flip button on the purchase order header.
D. Suppliers cannot use PO-Flip, that is a buyer-only functionality.

A. PO-Flip happens automatically when creating an invoice from a purchase order.

In the default configuration, when must an invoice reconciliation be processed manually?

A. When there are discrepancies outside preconfigured tolerances.
B. When there are any discrepancies.
C. When the total amount on the invoice is above a global amount threshold.
D. When there is more than one invoice matched to the same purchase order.

A. When there are discrepancies outside preconfigured tolerances.

Feedback: In the default configuration, invoice reconciliation must be processed manually when discrepancies are outside preconfigured tolerances.

What is the difference between partial-receiving and under-receiving?

A. Partial-receiving is a tolerance which allows under-received orders to be considered complete.
B. Partial-receiving is for purchase orders, under-receiving is for service orders.
C. Under-receiving can be performed multiple times but partial-receiving is only done once.
D. Under-receiving is a tolerance which allows partially-received orders to be considered complete.

D. Under-receiving is a tolerance which allows partially-received orders to be considered complete.

Feedback: Partial receiving is the practice of receiving less than the full quantity or amount on the purchase order. Based on an under-receiving tolerance, a partially-received order may at some point be considered fully received

Which of the following receiving types allow a user to create a receipt against a purchase order? There are 3 correct answers.

A. Manual receipt - receive by amount
B. No receipt required - reconcile by quantity
C. Manual receipt - receive by quantity
D. No receipt required - reconcile by amount
E. Auto-receive on invoice - reconcile by quantity

A. Manual receipt - receive by amount
C. Manual receipt - receive by quantity
E. Auto-receive on invoice - reconcile by quantity

Feedback: Manual receipts require a user to create a receipt. Automatically received items can be adjusted with a manually-created receipt if necessary.

Your company receives an invoice that erroneously overcharges for an item. How should you respond?

A. Pay the full amount and use a Refund Request to recover the overpayment.
B. Edit the Invoice document to reflect what you wish to pay.
C. Use the Invoice Reconciliation document to adjust the amount to pay.
D. Reject the invoice and deny your company ever received it.

C. Use the Invoice Reconciliation document to adjust the amount to pay.

Feedback: If a supplier issues an invoice with an incorrect amount or quantity, you can adjust the amount to pay using the Invoice Reconciliation document.

\*Who can delete approvers which were added to the approval flow by the system?

A. Administrators and Purchasing Agents
B. Nobody
C. Only administrators
D. Administrators, Purchasing Agents, and other Approvers

C. Only administrators

A purchase order created in SAP Ariba and exported to your ERP system requires a change. Where should you make the change?

A. Both SAP Ariba and the ERP system
B. Neither, you must contact the supplier manually
C. SAP Ariba
D. The ERP system

C. SAP Ariba

What is the purpose of split accounting?

A. Reduce the budgetary impact of a requisition by splitting the spend across multiple quarters
B. Charge requisition line items to multiple accounts
C. Allocate costs components to one cost center
D. Send purchase order and invoice data to multiple ERP systems

B. Charge requisition line items to multiple accounts

What determines the relevance of a catalog item? There are three correct answers.

A. How often the item is added to a cart by other users
B. How often the item is purchased by other users
C. An AI/ML algorithm which analyzes user behavior, current inventory, and market trends
D. A number entered by the catalog administrator
E. How many of the search words can be found in the item text

B. How often the item is purchased by other users
D. A number entered by the catalog administrator
E. How many of the search words can be found in the item text

Relevance is based on a number of factors, including match between search terms and item details, a default number which can be entered by the catalog administrator, and how often other users are buying the item. Currently catalog relevance does not incorporate any artificial intelligence or machine learning algorithms.

You are looking at the Receipts tab of a purchase order in Ordered status. There are no receipts listed. Which of the following receiving rule types might apply to the items on this order? There are two correct answers.

A. Auto-receive on invoice reconciliation date
B. Manual receipt by quantity
C. Auto-receive on ordered date
D. No Receipt

A. Auto-receive on invoice reconciliation date
D. No Receipt

If the purchase order were set to auto-receive on ordered date or manual receipt by quantity, the Receipts tab would show an RC document at this point.

Which type of requisition allows a buyer to negotiate with multiple suppliers, and receive bids?

A. Service
B. Collaboration
C. Non-Catalog
D. Demand Aggregation

B. Collaboration

Collaborative Requisitioning allows a buyer to enable collaborative negotiation on line items added to requisitions, and to accept bids from one or more suppliers, leading to potential savings.

For which of the following reasons might SAP Ariba split a requisition into multiple orders? There are 2 correct answers.

A. Items from multiple catalog files
B. Items approved by different approvers
C. Items with multiple ship-to addresses
D. Items from multiple suppliers

C. Items with multiple ship-to addresses
D. Items from multiple suppliers

Requisition items from different suppliers will always be split to different orders. Depending on configuration, items with multiple ship-to addresses might be split to different orders. The catalog file does not determine whether items are split. SAP Ariba approvals are performed for the entire requisition, not per line-item, so it is not possible to split line items by approver.

Items set to auto receive arrived damaged. What is the default approach for ensuring that only the quantity received is paid?

A. The receiver must create a new receipt and enter a negative value for the quantity.
B. The invoice must be rejected if it does not reflect the appropriate count.
C. An administrator must edit the receipt.
D. The purchase order must be changed to reflect the new count.

A. The receiver must create a new receipt and enter a negative value for the quantity.

SAP Ariba supports correcting auto-receipts by performing a negative receipt. No changes are needed to the purchase order or invoice to support this process, although an exception handler might need to choose to pay the received quantity if the full quantity was invoiced.

Which of the following are possible requisition statuses which can occur after the requisition is fully approved? There are three correct answers.

A. Ordered
B. Invoiced
C. Submitted
D. Received
E. Composed

A. Ordered
C. Submitted
D. Received

Requisitions will typically have the statuses Ordered and Received after they have been fully approved. If a purchase order is changed, the requisition will return to Composing and then Submitted status as part of the change. Requisitions will never have the Invoiced status.

\*Where are the major locations of reports in SAP Ariba? There are three correct answers.

A. Prepackaged Reports
B. Dashboard
C. Clause Library
D. Personal Workspace
E. Public Reports

A. Prepackaged Reports
D. Personal Workspace
E. Public Reports

Which of the following fields are users required to enter when creating a non-catalog item? There are two correct answers.

A. Part Number
B. Commodity
C. Description
D. Supplier

B. Commodity
C. Description

Commodity and Description are required fields when creating a non-catalog item. Users may leave Part Number and Supplier blank - these fields would then be completed by a Purchasing Agent as part of the approval process.

True or False: Service child lines must be finalized by either the Preparer or Purchasing Agent in order to generate a service order.

False

SAP Ariba supports unplanned service orders in which the child line information may be unknown or incomplete at the time the requisition is created. Child line information is created by suppliers on the service sheet.

Which of the following Automatic Receiving methods can use the Lead Time field to automatically issue a receipt?

A. On Ordered
B. On Invoice Reconciliation
C. On Order due date
D. On Charge Reconciliation

C. On Order due date

On Order due date automatically issues a receipt on order due date. Due date is calculated based on order date and lead time.

Which of the following actions can be performed on a requisition after the approval graph has been generated? There are two correct answers.

A. Add approvers
B. Replace approvers
C. Add watchers
D. Specify your purchasing agent

A. Add approvers
C. Add watchers

Approvers and watchers can be added to the approval flow once it has been generated. There is no capability in SAP Ariba to replace approvers or specify purchasing agents.

Which of the following documents can suppliers send and/or receive for free with a Light Account? There are three correct answers.

A. Purchase Orders and Invoices
B. Order Confirmations and Ship Notices
C. Payment Requests
D. Service Entry Sheets
E. Punchout Catalogs

A. Purchase Orders and Invoices
B. Order Confirmations and Ship Notices
D. Service Entry Sheets

Requisition items from different suppliers will always be split to different orders. Depending on configuration, items with multiple ship-to addresses might be split to different orders. The catalog file does not determine whether items are split. SAP Ariba approvals are performed for the entire requisition, not per line-item, so it is not possible to split line items by approver.

Approvers are added to the requisition approval flow based on the organizational structure of which role?

A. Purchasing Agent
B. Requester
C. Preparer
D. Approver

B. Requester

Approvers are added to the requisition approval flow based on the organizational structure of the Requester. While the preparer and requester are often the same person, the default approval rules specifically look at the Requester.

Your supplier is willing to provide tiered discounts for higher-dollar purchase orders. Which SAP Ariba Buying feature can help your company obtain those discounts?

A. Demand Aggregation
B. Delay Purchase Until
C. Collaboration
D. Budget Check

A. Demand Aggregation

Demand Aggregation allows requisitions to be held for a period of time and combined together, leading to larger purchase order amounts.

\*Self-Service, Low Touch, and High Touch are three process options when using Guided Buying to initiate which of the following?

A. Tactical Sourcing
B. Qualified Suppliers
C. Standalone Forms
D. Requisition Forms

A. Tactical Sourcing